Deck 12: Develop and Deliver Effective Presentations

Question 1

Presenters cite specific instances that are familiar to the audience in order to gain their trust and help the audience identify with the subject. These are called

A) examples.
B) explanations.
C) statistics.
D) visual aids.

Answer 1

A

Question 2

A ____________outline reduces the sentences to brief phrases or single words.

A) topic
B) speaker's
C) complete-sentence
D) transition

Answer 2

A

Question 3

The type of outline that includes only key words and important quotations or statistics written on index cards is called a

A) speaker's outline.
B) complete-sentence.
C) topic outline.
D) transition.

Answer 3

A

Question 4

During a meeting for city planning and development, the chief engineer used an architectural model as supporting material to attract various segments of people to attend and put forth important points. What kind of supporting materials did she use?

A) Visual aids
B) Examples
C) Statistics
D) Testimonies

Question 5

Ted Cruz has the habit of telling others and himself that the presentation he will be delivering will not go well for some reason or the other. What is the method Ted needs to use to concentrate on his skills and speak more confidently and competently?

A) Negative cognitive appraisal
B) Skills deficit
C) Conditioned anxiety
D) Disorientation

Question 6

An organic alternative medicine company was giving a presentation to retailers and independent businesspeople on how to display and market their products over the counter. To prove that their products were safe and reliable, they called on familiar faces from the media and entertainment fields who have been using them for years to share their experiences about the product. What is the material presented here, and why?

A) Testimony, to lend credibility to the message.
B) Visual aids, to help the presenter control apprehension by providing a point of familiarity in an uncertain situation.
C) Example, to connect the main ideas of a presentation with an ideal state envisioned by the speaker
D) Statistics, to reduce large masses of information to general categories.

Question 7

Before beginning any presentation, Carly previews the structure of the message that is about to be delivered for the benefit of the audience. Which aspect of presentations is illustrated in this scenario?

A) Orientation
B) Motivation
C) Conclusion
D) Introduction

Question 8

What can be defined as a statement by a credible person (source) that lends weight and authority to the speaker's presentation?

A) Testimony
B) Statistic
C) Explanation
D) Example

Question 9

Ayush, a presenter, always strives to maintain a high standard in the content of his presentations. Furthermore, he uses appropriate voice modulation and perfect eye contact techniques, but he subconsciously rocks back and forth while standing in the same place. Thus, although the quality of Ayush's presentations is very good, the audience gets distracted by his constant movements. What is Ayush lacking to deliver an effective speech, and how can it be overcome?

A) Being unobtrusive; it can be overcome by identifying distracting behaviors.
B) Being intelligible; it can be overcome by speaking with adequate volume and an appropriate rate.
C) Being conversational; it can be overcome by using physical actions naturally.
D) Being direct; it can be overcome by establishing eye contact with all segments of the audience.

Question 10

In which type of presentation does a speaker act as a teacher to the audience and present information that is accurate, reliable, and credible?

A) Informative
B) Persuasive
C) Motivational
D) Ceremonial

Question 11

________ is when a presenter summarizes the main ideas of the message and reminds about the relevance of the topic to the audience members.

A) The conclusion
B) The orientation
C) Motivation
D) The introduction

Question 12

Providing definitions or giving a brief history on the subject makes the point simple and easy to grasp. To do, this one needs to give

A) explanations.
B) examples.
C) statistics.
D) visual aids.

Question 13

During an election rally, the visiting presidential nominee invited the mayor for a speech. The mayor was not prepared, which resulted in a mediocre speech. What would you call this kind of speaking, and why should it be avoided?

A) Impromptu speaking; it should be avoided because the message may be weak in terms of words or its effectiveness.
B) Extemporaneous speaking; it should be avoided because the message cannot be delivered the same way the next time.
C) Manuscript speaking; it should be avoided because the final presentation may not be conversational.
D) Memorized speaking; it should be avoided because it lacks the security of a script that the speaker can refer to in case of memory block.

Question 14

When neutral communication situations collect negative connotations, images, and memories over time, this results in

A) conditioned anxiety.
B) a negative cognitive appraisal.
C) a skill deficit.
D) disorientation.

Question 15

What is the presentation style used by the president of the United States of America to address the nation where the speech is read through a teleprompter?

A) Manuscript speaking
B) Impromptu speaking
C) Extemporaneous speaking
D) Memorized speaking

Question 16

Tony Robbins is a well-known life coach. He always inspires, encourages, and coaches his audience on how to live. He makes them realize their true potential. What kind of presentations does he give?

A) Motivational
B) Persuasive
C) Ceremonial
D) Informative

Question 17

Joel Osteen is a superlative public speaker. He keeps the audience involved through eye contact and body orientation apart from varying his pitch and volume. He has excellent body language. Which feature of effective delivery does he possess?

A) Conversational
B) Intelligible
C) Direct
D) Unobtrusive

Question 18

Josephine could not complete all her points on a live talk show in spite of her excellent skill in collecting relevant information. She ran out of time and was cut short by the host. Which aspect of effective speaking was absent in Josephine's speech?

A) Timing the presentation
B) Using visual aids
C) Making the speech direct
D) Proper appearance

Question 19

A career counselor holds an annual seminar for those who complete high school. Since the participants are very different from each other, it is difficult to keep everyone involved and make them feel important. Which kind of audience-analysis can be done to achieve this objective?

A) Audience characteristics
B) Audience type
C) Environmental characteristics
D) Demographic information

Question 20

The use of photographs, slides, sketches, videotapes, cartoons, and drawings in presentations can be categorized as

A) pictorial reproductions.
B) transitions.
C) cognitive appraisals.
D) Testimonies.

Question 21

How do supporting materials facilitate learning when learning something new becomes uncomfortable for the audience? Why is it important for the presenter to break the barrier when the audience is uncomfortable or frightened to learn something new?

Question 22

During the presentation, the speaker provides breadcrumbs to help the audience understand where they are in relation to the entire presentation. It helps the audience to understand the logical relationship between the main points and their subpoints. What is the speaker providing?

A) Transition
B) Introduction
C) Conclusion
D) Testimony

Question 23

What are the three categories of audience analysis to consider when doing a profile? How does each provide a different starting point for thinking about audience needs?

Question 24

Why do most presenters postpone questions until the end of the presentation? What guidelines can contribute to a smooth and effective questioning period?

Question 25

A person with a vast experience in MNCs is giving a presentation prior to her starting an online training course on handling international trade. She uses a strong voice, maintains direct eye contact with members of the audience, and uses a measured delivery in addition to using humor. Which function is the presenter playing? Why?

A) Rapport; it increases the audience's receptivity to the message.
B) Motivation; it links the topic and thesis statement to listeners' lives.
C) Orientation; it states the topic to be discussed.
D) Conclusion; it provides a sense of completeness and closure.

Question 26

What anticipation does an audience have when attending a presentation? Analyze the answer with your viewpoints. Why is it important that the presenter reemphasize the points before the end of the presentation?

Question 27

Analyze the process of refining the basic goals of a presentation and the result of listening to the presentation from a presenter's point of view. How does the presenter ensure careful attention to each phase of the presentation's development?

Question 28

Explain the topical system. Why is research important for generating potential main points for a presentation?

Question 29

Review the origins of anxiety about communicating in public and discuss specific suggestions to counter it.

Question 30

Explain how a speaker uses strategies to identify and employ a delivery that is both effective and appropriate for the message, audience, and occasion. Why should there be a balanced emphasis on content and delivery during presentations?

Question 31

A child welfare and development secretary is preparing a presentation for the members of Congress, to help them prepare a bill. The secretary prepares the presentation based on the latest census figures. It is important that the secretary maintains accuracy and clarity, uses simple and understandable terms, and provides adequate background information about the data during the presentation. What supporting material should the secretary use to help her explain the data, and why?

A) Statistics; it reduces large masses of information to general information.
B) Examples; it provides a variety of forms, including extended, detailed illustrations.
C) Visual aid; it controls apprehension by providing a point of familiarity in an uncertain situation.
D) Testimony; it tells the audience why the source is a good authority.

Question 32

What process helps to choose potential topics for a presentation? What criteria are to be considered while selecting them?

Question 33

Analyze why a schematic summary of the message showing the order of ideas and general relationships is important for a presentation. How does the presenter achieve this?

Question 34

The research and analysis wing of a company was asked to give a presentation to the employees on their total contribution to the company. The goal was to change the current perception of the employees and show how the company was ready to use future emerging technologies. What is the goal of the presentation, and why?

A) General purpose; it enlightens the audience with new information, changes their attitude, urges them to perform, and helps them achieve.
B) Specific purpose; it enlightens the audience to think, believe, feel, or do as a result of listening.
C) Motivational; it stimulates the emotions and feelings of the audience as a method of prompting action.
D) Ceremonial; the audience shares the element of valued ideals that bind them together as a group.

Question 35

During the Q & A session, a member of the audience asked Randy a question. Instead of replying immediately, he repeated the question thrice while walking from one side of the stage to the other. What was Randy's intention?

A) Repeating questions from the audience buys time when hit with a surprise question.
B) Repeating questions from the audience prevents the desire to argue and defend oneself.
C) Repeating questions from the audience makes it easier to answer a difficult question.
D) Repeating questions from the audience indicates that the answer requires additional information.