Deck 5: Integrated Accounting and Enterprise Software

Question 1

An example of an integrated accounting software package are various versions of Quickbooks.

Answer 1

True

Question 2

The availability of cloud services is available in accounting packages developed for medium and larger companies, but not available in packages developed for small businesses.

Answer 2

False

Question 3

The term "extended ERP systems" refers to ERP systems that have been expanded to include "front office" capabilities.

Answer 3

True

Question 4

The acronym ERP stands for "enterprise resource management."

Question 5

"Integrated accounting software" means software that includes the major software modules needed by a business-e.g., accounts payable, accounts receivable, inventory, general ledger, and payroll.

Question 6

Internet connectivity is a software feature that is available only in enterprise resource planning software.

Question 7

Middle range accounting software programs can cost as much as $100,000 when you include the costs of customizing the software for a particular organization.

Question 8

The acronym ERP stands for "electronic relations protocol."

Question 9

Integrated accounting software programs process accounting transactions only.

Question 10

SAP R/3 is a good example of a middle-range AIS software program.

Question 11

Supply chain management concerns an organization's ability to interface with its customers and suppliers.

Question 12

The term "scalability" refers to the ability of an organization to ramp up processing volume, number of simultaneous users, and similar items as a company and its accounting transactions grows.

Question 13

The term "scalability" refers to the ability of an organization to scale down an accounting package for a small business.

Question 14

An important advantage of cloud accounting includes the availability of backup services, multi-user access, but not upgrades to newer versions of the software.

Question 15

"Integrated accounting software" means software that can interface with other corporate software such as CRM software.

Question 16

A common source of business intelligence is the data in CRM systems.

Question 17

MRP I and MRP II systems were forerunners to enterprise information systems.

Question 18

Integrated accounting software is mostly available to midsize and large-sized firms-not small businesses.

Question 19

Low-end accounting software is unlikely to include features such as sample charts of accounts and flexible reporting.

Question 20

Two important features of enterprise systems are integration and a centralized database.

Question 21

The acronym CRM stands for "computer resource management."

Question 22

It is impossible for the prices used by the accounting department to be different from the prices stored on the company's website.

Question 23

PRM stands for Personnel Relationship Management.

Question 24

The acronym BPR stands for "business process reengineering."

Question 25

A characteristic of mashups when used with ERPs is their ability to combine the internal data of an organization with external data such as interest rates.

Question 26

One advantage of an ERP's centralized database is that data are consistent for one user to another, even if they work in different parts of the country.

Question 27

The acronym SCM stands for "supply chain management."

Question 28

The "systems configuration" of an ERP system refers to how the ERP system is deployed.

Question 29

Extended application interfaces are middleware that allow different software applications to share data and information.

Question 30

An e-business portal is a gateway to outside web sites and services.

Question 31

A dashboard for an ERP displays current information about important operations of a company- for example, sales for a given store.

Question 32

A "portal" refers to a gateway with which users gain access to an ERP system.

Question 33

ERP I systems are mostly back-office systems; ERP II systems are front-office information systems.

Question 34

The best-of-breed approach to software selection is never a good idea.

Question 35

Business intelligence tools have no relationship with CRM.

Question 36

Mashups are web pages that can combine the data from two or more sources.

Question 37

There is no such thing as an ERP for a niche market because with ERPs, one size fits all.

Question 38

The four components of an ERP are its system configuration, a centralized database, application interfaces, and Internet protocols.

Question 39

A dashboard is another name for the control panel of an ERP that allows users to determine, for example, how fast the system operates.

Question 40

The acronym CRM stands for "computerized relationship module."

Question 41

Today's ERP systems are so good, and so straightforward, that most companies do not need the help of an expert when shopping for one.

Question 42

Typically, BPR requires change management.

Question 43

The benefits of an enterprise system may include reduced inventory investment and improved cash management.

Question 44

It is rarely external forces that cause an organization to need new AIS software.

Question 45

An advantage of an ERP system is that, once implemented, maintenance costs are negligible.

Question 46

A key success factor in BPR is the support of top management.

Question 47

An example of an intangible benefit of ERP systems is increased customer satisfaction.

Question 48

Software and consultant selection precedes formulation of the project team in an enterprise system implementation.

Question 49

Extended enterprise systems bring customers, suppliers, and other business partners together.

Question 50

An important drawback of an ERP system is that a failure can be catastrophic.

Question 51

Today's ERP systems provide integration among all of an organization's major business processes.

Question 52

It is not possible to implement an enterprise information system in less than one year.

Question 53

The term "spend management" refers to the ongoing process of limiting expenses to minimum levels.

Question 54

A rule of thumb is that prewritten accounting packages can handle about 80% of a company's needs.

Question 55

An important advantage of ERP systems is that they are close to failure-proof.

Question 56

A business implementing an enterprise system should always conduct business process reengineering before putting in the new system.

Question 57

Because most accounting software is standardized and straightforward, most packages can be purchased "off the shelf" from shopping mall sellers.

Question 58

Change management activities are nice to include in an enterprise system implementation, but they aren't necessary.

Question 59

It is relatively easy to determine the acquisition costs of an ERP system.

Question 60

One possible reason to acquire a new accounting system is "pressure from competitors."

Question 61

The Cougar Mountain Fund Suite is accounting software designed for:

A)Small businesses with less than $1 million in revenues
B)Manufacturing concerns with between $1 million and $5 million in revenues
C)Retail furniture stores
D)Charities

Question 62

Which of the following is considered an integrated software system?

A)Material requirements planning systems (MRP I)
B)Manufacturing resource planning systems (MRP II)
C)Enterprise resource planning systems (ERP)
D)all of the above

Question 63

One problem with accounting packages for small businesses is that:

A)There are so few of them
B)The absence of cloud computing capabilities in most of them
C)Their inability to interface with internet shopping cart applications
D)The cost of a package is just the beginning of "total costs"

Question 64

A trend in low- and mid-level accounting software is:

A)Most sellers now come from China
B)Decreasing prices for packages
C)Consolidation of vendors
D)The availability of fewer product lines, per vendor
E)Their disappearance, because ERP systems are replacing them

Question 65

Which of the following software packages is not an example of a middle-range AIS?
A)Great Plains Dynamics

A)SAP
B)MAS 90
B)Solomon

Question 66

Another term for an accounting system accessed via the Internet is:

A)Internet portal
B)Online access
C)Hosted solution
D)BRP system

Question 67

The Internet can be a great tool in learning about specialized accounting software options.

Question 68

How are ERP systems and databases related?

A)ERP systems are configured around a central database
B)ERP systems eliminate the need for databases
C)ERP systems and databases are not related
D)ERP systems employ small, simple databases

Question 69

Extended ERP systems are ones that:

A)Can process higher volumes of transactions
B)Customers can access and use as though they were employees
C)Can perform such front-office tasks as working with customers
D)Were due for retirement, but whose life has been extended

Question 70

Integrated accounting software programs generally include all of the following, except:

A)Graphic reporting capabilities
B)Internet connectivity
C)One standardized chart of accounts
D)The ability to handle multiple companies

Question 71

The word "integrated" in the term "integrated accounting software" means:

A)The software is color blind
B)The software can interface with non-accounting software such as spreadsheets.
C)The software combines several accounting functions in one package.
D)all of these are terms of integrated accounting software

Question 72

Within the context of accounting packages for small businesses, the term "scalability" refers to:

A)The weight of the package
B)The ability of the system to grow with a business
C)The ability to measure the benefits of the system in monetary terms
D)none of these

Question 73

The approach to purchasing accounting software is the same, regardless of software complexity or price range.

Question 74

According to the AIS-at-Work article, Mar-Bal is a private company that makes plastic products.

Question 75

Enterprise-wide AISs:

A)Almost never pay for themselves
B)Do not include many more features than middle-range accounting software packages
C)Are seldom used by multinational organizations
D)Integrate an organization's financial functions with its other functional areas

Question 76

Which of the following is not true regarding selecting a new AIS?

A)It is usually cheaper to build a new AIS software program than to purchase it
B)It is much easier today to learn about software options because of the Internet
C)It is always a good idea to get expert help in choosing an ERP system
D)Middle-range and high-end AIS software are not available in shopping malls

Question 77

In the "AIS at Work" case, Mar-Bal installed an integrated accounting package rather than an ERP system.

Question 78

A Value-Added Reseller can help install and customize software, along with selling it.

Question 79

A software package at the entry-level, such as Peachtree:

A)Is likely to cost a few thousand dollars to implement fully
B)Is scalable
C)Is unlikely to incorporate Internet connectivity
D)Is suitable for many businesses with less than $5 million in revenues
E)Will include sample, customizable Charts of Accounts

Question 80

The acronym ERP stands for:

A)Electronic relative payment
B)Electronic relational planning
C)Enterprise resource planning
D)Planning for enterprise resources