Deck 15: Special Events

Question 1

According to Event Solutions Black Book, which is the most popular event site used by meeting planners?

A)Banquet Hall
B)Club
C)Convention Center
D)Hotel/Resort

Answer 1

D

Question 2

Which of the following events would not be considered a special event?

A)Monthly sales meetings
B)Wedding
C)Festival
D)Charity ball

Answer 2

A

Question 3

Which of the following is not true of a special event?

A)are usually motivated by a reason for celebration
B)occurs spontaneously
C)are planned
D)always arouses expectations

Answer 3

B

Question 4

Which type of event is often themed to the celebrations purpose, for example, Mardi Gras which celebrates the beginning of Lent?

A)Sports
B)Fair
C)Festival
D)Wedding

Question 5

The event market is made up of approximately what percent of corporate events?

A)80
B)95
C)50
D)75

Question 6

Securing sponsorship for an event is helpful because sponsors provide:

A)extra employees to work the event
B)discount parking passes
C)free tickets for future events
D)money or in-kind contributions in exchange for recognition

Question 7

The use of flow charts and graphs for scheduling, clearly defined work set up and breakdown, statements used to guide the decision making process and fulfilling commitments are
Examples of:

A)budgeting management
B)negotiation
C)human resources management
D)project management

Question 8

The number one skill a successful event manager must possess is:

A)leadership
B)networking
C)patience
D)communication

Question 9

You have been approached by a client to provide a proposal for their annual corporate recognition event, in order to prepare your proposal you will need information about the
Following: event location, event focus and event outcomes. What phase of the meeting
Planning process would you be involved in?

A)Evaluation
B)Planning
C)Design
D)Research

Question 10

Event planners are responsible for:

A)planning the event from start to finish
B)knowing how to work every position for the function
C)making restaurant suggestions for their boss
D)transportation for all event attendees

Question 11

A key skill that an event planner who wants to work with charity or fundraising events must have is:

A)certification as an event planner
B)the ability to market the event online
C)the ability to plan the event based on a set and limited budget
D)the ability to create extravagant and expensive themed events

Question 12

As an event planner which of the following is not an important aspect of on the job time management?

A)Focus on staffing needs
B)Keeping accurate records and lists
C)Delegating tasks
D)Preparing agendas

Question 13

The annual meeting has ended and you are at the post-convention meeting with members of the hotel staff, the host company and your special events team. Together you are reviewing the
Successes and challenges of the event. Which stage of the event planning process are you
Involved in?

A)Research
B)Planning
C)Evaluation
D)Coordination

Question 14

Which type of event would include annual meetings, sales meetings, workshops, training meetings and an awards ceremony?

A)Charity or fundraising event
B)Social event
C)Association event
D)Corporate event

Question 15

SMERF events fall under which category of special events?

A)Social
B)Charity and fundraising
C)Association
D)Corporate

Question 16

The process of reaching an agreement on the terms and conditions that will govern an event or relationship between a client and vendor is known as:

A)communication
B)budgeting
C)delegation
D)negotiation

Question 17

The two most important social skills a meeting planner can have are communication and:

A)being able to multitask
B)delegating
C)being able to connect via web tools
D)listening

Question 18

You train your employees and give them the necessary information to do their job. This is called:

A)job description standards
B)instructional exercises
C)empowerment
D)departmental meetings

Question 19

The client has hired you as their special event coordinator. You are working with the corporate team to plan the budget, select the event site, and negotiate the entertainment contracts. What
Phase of the meeting planning process are you involved in?

A)Planning
B)Evaluation
C)Research
D)Coordination

Question 20

Which of the following would not be considered a Mega-Event?

A)The Super Bowl
B)The World Cup
C)The Christmas Parade
D)The Olympics

Question 21

A ________ typically revolves around an agricultural event.

Question 22

A ________ recognizes a unique moment in time with a ceremony and ritual to satisfy
special needs.

Question 23

Weddings, engagement parties, and holiday functions are examples of ________
events.

Question 24

The primary functions of the Convention and Visitors Bureau include all of the following except:

A)assist those groups with meeting preparations and during the event
B)encourage groups to hold meetings in the city or area it represents
C)encourage tourists to visit the historic, recreational and culture opportunities of the area
D)provide direct meeting planning services for organizations visiting the city or area

Question 25

A professional wedding planner assists with all of the following except:

A)planning and organizing the event so it goes off perfectly
B)providing resources at the drop of the hat in case something goes awry
C)supervising the baking of the wedding cake
D)providing ideas to the couple that they may not have considered

Question 26

The ________ attract more people than any other sporting event and this is one reason
why it plays such an important role in the industry.

Question 27

What special skills are necessary for event management?

Question 28

What does it mean to have sponsorship for a large event and why is this important?

Question 29

________ are the most popular site for holding special events.

Question 30

What are the key differences between a daily event and a special event?

Question 31

What are the five stages of the event planning process?

Question 32

The international Festivals and Events Association provides the festival management and training which can lead to certification as:

A)a meeting planner
B)special events professional
C)club manager
D)festival and event executive

Question 33

The ________ is an organization with the purpose of promoting tourism, meetings, and
related business for the city.

Question 34

________ events provide a unique opportunity for the event manager to work with a
particular group- normally a theme is chosen for the event.

Question 35

In the research stage of event planning, what important questions must the planner ask/answer?

Question 36

The stage of the event that is budget driven is the ________ stage. This stage includes
contracting out services and arranging all other activities.

Question 37

The second stage in event planning is the ________ stage and allows for the freedom in
creativity and the implementation of new ideas that support the objectives for the
event.

Question 38

The ________ stage of event planning should take place during each of the stages of the
even planning process and is a final step that can measure the success of the event in
meeting the goals and objectives.

Question 39

One of the challenges presented by changing technology as it relates to the special events field is:

A)the ability to manage much of the coordination of an event from a smartphone
B)the ease of facilitating events provided by technology
C)the need to continually master new software programs and applications
D)the static nature of technology

Question 40

Meeting Planners International provides professional development certification in two areas. Those who successfully meet the requirements for ________ may earn up to $10,000 per year
More than their non-certified counterparts.

A)CFBE
B)CMP
C)CMM
D)CSEP

Question 41

What skills are necessary for an effective event planner? What are some of the challenges event planners
face?

Question 42

List two professional organizations that provide training and certification in the special events industry.
Discuss the different certifications offered and some benefits.