Deck 14: Meetings, Conventions, and Expositions

Question 1

Which group (market sector)has the greatest percentage of convention center utilization?

A)Educational events
B)Religious events
C)Government and social services
D)Professional and trade shows

Answer 1

D

Question 2

After the main meeting, the meeting planner would like attendees to attend smaller break out sessions designed to provide more detail instructions about the company's products and
Participants will be taking extensive notes. What type of meeting room set-up would you
Suggest?

A)Board room
B)Classroom
C)Hollow square
D)Theater style

Answer 2

B

Question 3

A service contractor is hired by the:

A)convention and visitors bureau
B)meeting planner
C)exposition show manager
D)sales manager

Answer 3

C

Question 4

The first association in the United States was formed in Rhode Island in the 18th centuries and was comprised of which group?

A)Bankers
B)Candle makers
C)Teachers
D)Restaurateurs

Question 5

When choosing a location for an association meeting all of the following are important considerations except:

A)shopping or entertainment opportunities
B)distance attendees must travel
C)food and beverage
D)availability of hotel facilities

Question 6

Associations date back many centuries and their roots can be found in the ________ of the Middle Ages.

A)restaurants
B)kings court
C)guilds
D)farm markets

Question 7

Incentive houses work with companies to:

A)create competitions between departments to motivate sales teams
B)provide free vacations for all employees
C)set up incentive plans for company employees to motivate them
D)design T-shirts and other promotional items for their clients employees

Question 8

A FAM trip is designed to:

A)reward meeting planners for their business
B)familiarize a meeting planner with the site prior to booking an event
C)for spouses attending a conference who have free time during meetings
D)provide a relaxing time for a meeting planner after a trade show has concluded

Question 9

Which of the following positions would be the least likely member of a destination management company?

A)Account manager
B)Audio-visual specialist
C)Chef
D)Operations manager

Question 10

A lecture and a dialog that allows participants to share experiences in a particular field is a:

A)workshop
B)symposium
C)seminar
D)clinic

Question 11

A person that contracts out their services to (or work for)associations and corporations and plan meetings down to the last detail is:

A)a meeting planner
B)a convention specialist
C)a sales manager
D)an event coordinator

Question 12

An assembly for the discussion of common concerns that features experts in a given field who take opposite sides of an issue in a panel discussion and includes the opportunity for audience
Participation is known as a:

A)seminar
B)forum
C)clinic
D)symposium

Question 13

Meeting planners and conventioneers have recognized the ________ Convention Center as the most desirable convention destination in the world.

A)New York City
B)Hawaii
C)Las Vegas
D)San Francisco

Question 14

What is the primary responsibility of the Convention and Visitors Bureau?

A)plan meetings for visiting groups
B)generate and increase revenue in the city
C)develop an infrastructure for the city
D)increase government involvement in the hospitality industry

Question 15

The sales manager is meeting with the meeting planner for a large convention, the meeting planner would like for the audience to be able to see the main stage but does not feel that note
Taking by participants will be a requirement. What type of meeting room set-up would you
Suggest?

A)Classroom
B)Banquet
C)Board room
D)Theater style

Question 16

A service organization within the visitor industry that offers a host of programs and services to meet client's needs is known as a:

A)Convention and Visitors Bureau
B)Convention and Exposition Center
C)Service Contractor
D)Destination Management Company

Question 17

A small group led by a facilitator or trainer that generally includes exercises to enhance skills or develop knowledge of a specific topic is known as a:

A)workshop
B)seminar
C)clinic
D)forum

Question 18

A client wishes to hold a meeting where there will be a small number of people all who will be taking notes and who need to be seated at a block rectangular table. What type of meeting
Room set-up would you suggest?

A)Banquet
B)Theater style
C)Classroom
D)Board room

Question 19

Which of the following is NOT one of the primary responsibilities of the CVB?

A)To market the local area and encourage people to stay longer.
B)To provide meeting planning services for all association meetings held in the city.
C)To enhance the image of tourism in the local city/area.
D)To encourage tourists to partake in the historic, recreational and other opportunities the city offers.

Question 20

A workshop type educational experience where attendees learn by doing is known as a:

A)clinic
B)seminar
C)symposium
D)forum

Question 21

The conference event order includes all of the following except:

A)details about each meeting (start time, meals, etc.)
B)cost of items for billing purposes
C)details of the room set-ups
D)weather conditions for the event

Question 22

A large meeting that includes some type of exposition or trade show would be a:

A)symposium
B)exposition
C)convention
D)clinic

Question 23

An event that brings together sellers of products and services, where they can show their wares to a group of attendees is known as a:

A)convention
B)symposium
C)clinic
D)trade show or exposition

Question 24

MICE is an acronym for ________ which represents a segment of the tourism industry
that has become very profitable; the average MICE tourist spends about twice as much
as other tourists.

Question 25

A ________ is an event or type of meeting at which experts discuss a particular subject
and opinions are gathered.

Question 26

Hired by the exposition show manager or association meeting planner, the ________ is
responsible for providing all of the services needed to run the facilities for a trade
show.

Question 27

Large facilities where meetings and expositions are held, usually in city centers are known as:

A)conference centers
B)Convention and Visitors Bureaus
C)convention centers
D)destination centers

Question 28

Describe the staff responsibilities that would fall under the sales manager of a destination management
company.

Question 29

All of the following are key elements of an enforceable contract except:

A)consideration
B)the RFP
C)the offer
D)the acceptance

Question 30

What are the five primary responsibilities of the convention and visitors bureau?

Question 31

Meetings that are held every year by corporations or associations to inform their
members of previous and future activities are called ________ meetings.

Question 32

A lecture and dialog or ________ is a type of meeting that allows participants to share
experiences in a particular field.

Question 33

________ may be independent contractors or full-time employees of corporations or
associations that make hotel and meeting bookings and plan events down to the last
detail.

Question 34

The primary function of a trade association is to:

A)further develop their faith
B)promote the industry through PR activities
C)further a particular profession
D)provide continuing education opportunities to its members

Question 35

SMERF groups:

A)are able to hold meetings only during peak times
B)are run by salaried professionals
C)must hold annual meetings to maintain their membership status
D)are generally price conscious since the individuals must pay their own way

Question 36

A service organization within the visitor industry, known as a ________ offers
programs and services designed to meet the clients needs and sells destinations to
meeting planners.

Question 37

In the hospitality industry, the two largest expositions are the American Hotel & Lodging Association conference and the ________ annual exposition.

A)National Restaurant Association
B)Food Safety Executives
C)International Hotel/Motel & Restaurant Show
D)Hospitality Design Expo

Question 38

The incentive market continues to grow and the most popular destination for incentive meetings is:

A)Alaska
B)Europe
C)the Caribbean
D)Florida

Question 39

A ________ is a specially designed distraction-free learning environment dedicated to
hosting and supporting small to medium sized meetings.

Question 40

MICE is an acronym for:

A)Meetings, Incentive Contests, and Exhibitions
B)Meetings, International Trade, Concerts, and Exhibitions
C)Meetings, International Tourists, Contests, and Expositions
D)Meetings, Incentive Travel, Conventions, and Exhibitions

Question 41

What does a meeting planner do? List and describe some of their primary activities and responsibilities.

Question 42

Explain the role of a CVB in drawing tourism to a city or area. What other industries are represented by the
CVB?

Question 43

What are five types of associations?

Question 44

Differentiate between a meeting, a convention, and an exposition. Give an example of each.

Question 45

What are the components of an enforceable contract?

Question 46

List three venues where you would hold a meeting, a convention, or an exposition. Describe the venue and
why you would hold an event at this location.