Deck 10: Event Project Management and Set-Up Issues

Question 1

Critical tasks or the critical path are those tasks that:

A)must be completed in sequence, before others can begin.
B)are the three most important.
C)do not hold others up.
D)are the three costliest.

Answer 1

A

Question 2

Most events do not require security of any kind like the cases of:

A)national celebrations.
B)concerts and music events.
C)sport events.
D)personal events and private corporate events.

Answer 2

D

Question 3

National suppliers often have pretence of 'good service', but fail in emergencies, because:

A)they are locally unresponsive.
B)they are not well trained for those areas.
C)of budget issues.
D)they use local subcontractors.

Answer 3

A

Question 4

External dependencies are tasks performed by someone:

A)outside the venue.
B)outside the indirect control of the event organiser.
C)outside the direct control of the event organiser.
D)outside the territory that the event is being held in.

Question 5

For larger events, ground handling expertise might be needed - which involves:

A)the parking of transport, baggage and goods.
B)the booking of transport, baggage and goods.
C)the movement of transport, baggage and goods.
D)the security of transport, baggage and goods.

Question 6

Gantt charts are project planning charts:

A)that resemble horizontal bar diagrams.
B)that resemble a fishbone diagram.
C)that are rigidly followed.
D)that are only used for the initial budget.

Question 7

The media can be a marketing team's nightmare:

A)in case of VIP conflicts.
B)because of their tendency to spread the smallest whisper of bad news.
C)because supervisors need to spend more time with them.
D)because they need very good quality of technology.

Question 8

Work break-down structure is a schedule of various jobs:

A)that might have to be done to complete an event.
B)that must be done to complete an event.
C)that needs to be done to dismantle an event.
D)that can be cut, to save money.

Question 9

The management process involves approaches which an event coordinator:

A)cannot use directly.
B)can seek to use.
C)can use with restrictions.
D)mostly cannot use.

Question 10

The oversight of crowded areas and the counting at entry points usually are roles of:

A)trained security officers.
B)VIP security staff.
C)volunteers.
D)supervisors.

Question 11

One of the reasons for which the tickets should be checked as visitors arrive is to:

A)ensure that the ticket itself is genuine.
B)verify the number of attendees.
C)check the personal customer needs.
D)ensure seats of VIPs.

Question 12

The modern event environment must properly take into account:

A)inclusivity.
B)inclusivity and equality.
C)equality.
D)equality and safety.

Question 13

Techniques that can be adapted in event management from project management include:

A)work break-down and Gantt chart.
B)work break-down
C)Gantt Chart
D)task analysis

Question 14

A central point of enquiry for an event is important not only for reducing the stress, but also because it acts as:

A)a control location in the case of an emergency.
B)a topographical reference in the venue.
C)VIP area.
D)Health and safety information center.

Question 15

Tickets not only act as evidence of payment or permission to enter an event, but are also:

A)a means of security.
B)crowd management tool.
C)legal requirement.
D)compulsory.

Question 16

In some international events, there may be a need to make suitable arrangements to:

A)change the prices of tickets.
B)bring a team of translators.
C)transport staff and volunteers to the venue.
D)transport participants to and around the event.

Question 17

The greeters have the additional function of:

A)supporting the security staff.
B)security roles.
C)helping to direct visitors.
D)stress management.

Question 18

Booking or ticketing can be achieved in two ways:

A)local government offices or online
B)personal contact (visit, phone, email) or online
C)online system or agent website
D)personal visit or call

Question 19

Adequate signs at an event are needed for:

A)emergencies and staff move.
B)information and emergencies.
C)legal obligations.
D)customers demand.

Question 20

A list of delegates or guests expected, plus badges and suitable small gift are usually required for:

A)professional and corporate events.
B)sport events.
C)conferences or VIP invitation only events.
D)special events.