Deck 12: Organise Schedules

Question 1

At times, people may not be able to attend meetings due to:

A) conflicting social events
B) meetings that have attendees the person does not like
C) mistakes in diarising appointments
D) issues with not providing resources

Answer 1

C

Question 2

Types of appointments and schedules can include:

A) recurring appointments, family commitments, travel and conferences
B) conferences, travel, leave and deadlines
C) recurring appointments, rating of food venues, leave and conferences
D) conferences, family commitments, leave and deadlines

Answer 2

B

Question 3

You must make sure you accurately record details of:

A) name of the person
B) attendee's contact details
C) purpose of the arrangement
D) all of these choices

Answer 3

D

Question 4

When it is not possible to have everyone available for a date and time you may have to identify the highest priority.

Question 5

Consideration of individual's preferences when organising schedules can relate to:

A) protocols in contacting other personnel within and outside the organisation
B) linking personal and family diaries
C) sufficient time to complete projects and take bathroom breaks
D) availability of information such as agendas, reports, beverages available and client proposals

Question 6

All appointments and schedules are the same.

Question 7

An effective schedule takes into consideration:

A) how much time should be left between each task or appointment and which appointment is better than the other
B) how much time should be left between each task or process and which meeting needs to take place and which does not
C) priorities, establishing which tasks are more important or urgent than others and how long each one will take
D) priorities, establishing how urgent each task is and which tasks are needed to ensure the manager is happy

Question 8

Individuals in your organisation may allocate a specific timeframe for each visitor

Question 9

Individuals in an organisation will all take responsibility for looking after their own schedule.

Question 10

In order to properly manage time you need to be aware of any appointments that all staff are involved in.