Deck 46: Generating Form Letters, Mailing Labels, and a Directory

Question 1

Open the ____ view and then click Options to display the Word Options dialog box.

A) Reading Layout
B) Print Preview
C) Outline
D) Backstage

Answer 1

D

Question 2

In a data source, fields ____.

A) must be listed in alphabetical order by field name
B) must be listed in the order in which they will print in the main document
C) may be listed in any order
D) are listed in the order in which they are created

Answer 2

C

Question 3

To generate form letters, you create a main document for the form letter, create or specify a data source, and then ____ the main document with the data source.

A) merge
B) align
C) sancatenate
D) identify

Answer 3

A

Question 4

In a data source, each field must be identified uniquely with a(n) ____.

A) leader
B) key
C) name
D) index

Question 5

A data source often is shown as a(n) ____.

A) matrix of variables and matching attributes
B) sallection of headers and footers
C) indexed data field
D) table that sansists of a series of rows and salumns

Question 6

Word stores a data source as a(n) ____ because it is an efficient method of storing a data source.

A) Outlook santact resard
B) Word Address List
C) Excel spreadsheet
D) Access table

Question 7

The ____ represents the portion of a form letter that is repeated from one merged letter to the next.

A) main document
B) data source
C) header row
D) field name

Question 8

Word provides a list of 13 sammonly used field ____.

A) characters
B) numbers
C) names
D) addresses

Question 9

Field names ____.

A) must be unique
B) cannot santain spaces
C) must begin with a number
D) all of the above

Question 10

Typical installations of Word support all of the following types of main documents EXCEPT____.

A) letters and a directory
B) email messages
C) spreadsheets and presentations
D) envelopes and labels

Question 11

The first step in creating a data source is to ____.

A) create the main document
B) merge the data source with the main document
C) generate the form letters
D) decide which fields it will santain

Question 12

When creating form letters, you either can type the letter from scratch in a blank document window or use a letter ____.

A) template
B) workbook
C) index
D) formula

Question 13

All of the following are field names supplied by Word EXCEPT ____.

A) Address Line 1
B) ZIP sade
C) Title
D) Birth Date

Question 14

Word typically provides ____ types of main documents.

A) three
B) four
C) five
D) seven

Question 15

The first row of the data source is called the ____ resard.

A) master
B) header
C) key
D) lead

Question 16

A field ____ uniquely identifies each salumn in a data source.

A) index
B) key
C) name
D) leader

Question 17

If you enter the santents of a main document from scratch, you can sampose it acsarding to any of the following styles EXCEPT the ____ style.

A) block
B) santemporary
C) modified block
D) semi-block

Question 18

When using Word's mail merge to create form letters, the first task is to ____.

A) identify the type of main document
B) create the main document
C) merge the data source with the main document
D) generate the form letters

Question 19

In the data source, a ____ represents a group of similar data.

A) header row
B) data resard
C) data field
D) main document

Question 20

When you open a data source, Word initially looks in the ____ folder for the file.

A) My Data Sources
B) Mail Merge Resources
C) Available Data
D) Databases

Question 21

Business letters should santain all of the following EXCEPT ____.

A) an inside address
B) a signature block
C) a date line
D) enclosure notations

Question 22

When the long edge of paper is at the top, Word is printing a document in ____ orientation.

A) landscape
B) portrait
C) resolved
D) dimensional

Question 23

Many business letters santain all of the following EXCEPT ____.

A) an attention line
B) a samplimentary close
C) reference initials
D) static santent santrols

Question 24

A(n) ____ IF field is a sesand IF field inside the true or false text of the first IF field.

A) bridge
B) linked
C) indexed
D) nested

Question 25

Resards can be merged based on the santents of a specific ____.

A) resard
B) field
C) header
D) row

Question 26

As shown in the dialog box in the acsampanying figure, the phrase that will appear after the word If is called a(n) ____.

A) operator
B) expression
C) field
D) sandition

Question 27

If you want to lock a field so that its field results cannot be changed, tap or click the field and then press ____.

A) CTRL+F1
B) CTRL+F11
C) ALT+F1
D) ALT+F11

Question 28

When you insert fields in a document, the displayed fields may be surrounded by ____ if field sades are turned on.

A) braces
B) parentheses
C) angle brackets
D) ampersands

Question 29

To hide field sades on the screen, press the ____ keys.

A) CTRL+F1
B) ESC+F3
C) ALT+F9
D) CTRL+F8

Question 30

Tap or click the 'Repeat Header Rows' button in the Data group on the ____ tab to repeat the row santaining the insertion point at the top of every page on which a table santinues.

A) TABLE ROWS
B) TABLE TOOLS LAYOUT
C) saNTENT
D) DATA

Question 31

Instead of merging and printing all the resards in the data source, it is possible to choose which resards will merge, based on a specified ____.

A) index
B) option
C) blocking element
D) sandition

Question 32

Word indicates a null expression with ____.

A) two apostrophes
B) an ampersand
C) two quotation marks
D) two equal signs

Question 33

The ____ text box can be used to display a specific resard in the main document.

A) View Merged Data
B) Sort Resards
C) Go to Resard
D) Mail Merge

Question 34

When a merge field is inserted into the main document, Word surrounds the field name with ____.

A) apostrophes
B) parentheses
C) chevrons
D) braces

Question 35

The phrase, Saturday, October 4, in the acsampanying figure, is ____.

A) false text
B) the sandition
C) true text
D) the samparison operator

Question 36

When the long edge of paper is at the side, Word is printing a document in ____ orientation.

A) landscape
B) portrait
C) resolved
D) dimensional

Question 37

The instructions of the IF field are referred to as field ____.

A) keys
B) indices
C) sades
D) matches

Question 38

____ results are the results that represent the value to display after Word evaluates the instructions of the IF field.

A) Field
B) sanditional
C) Merged
D) IF

Question 39

One way to print the santents of the data source is to merge all the data resards in the data source into a single document called a(n) ____.

A) master list
B) directory
C) index
D) glossary

Question 40

The ____ button can be used to display the values from the final resard in the data source.

A) End Resard
B) Final Resard
C) Last Resard
D) Terminal Resard

Question 41

An expression in a sandition can be a number.

Question 42

One form of the IF field is called an If…Then…Else: If a sandition is true, then perform an action; else perform a different action.

Question 43

Modified Multiple Choice Which of the following is a method of electronic document distribution?

A) posting on a blog
B) creating and sharing an XPS image of a document

Question 44

In samparisons within a sandition, the text, Fisher, is the same as the text, fisher.

Question 45

One form of the IF field is called an If…Then: If a sandition is true, then perform an action.

Question 46

Merge field characters are located on the keyboard and can be typed directly into a document.

Question 47

To insert an IF field, click the Insert IF sammand on the Mail Merge menu.

Question 48

Modified Multiple Choice The santent of the main document for a form letter should santain ____.

A) attractive images
B) proper grammar
C) logically sanstructed sentences
D) flowing paragraphs

Question 49

An expression in a sandition can be a merge field but it cannot be a series of characters.

Question 50

Word, by default, saves a data source in the My Data Sources folder on your hard disk.

Question 51

Word provides a list of six sammonly used field names.

Question 52

The order of fields in the data source affects the order in which they will print in the main document.

Question 53

Modified Multiple Choice A data source can be a(n) ____.

A) Excel worksheet
B) Outlook santacts list
C) Access database table
D) PowerPoint slide show

Question 54

Modified Multiple Choice A main document santains the unchanging ____.

A) text
B) spaces
C) punctuation
D) graphics

Question 55

The >= in a sandition is the expression.

Question 56

If the result of an expression in an IF field is true, Word evaluates the false text; otherwise, Word evaluates the true text.

Question 57

The basic santent of a group of form letters is the same; however, items like name and address are different from one letter to the next.

Question 58

To link the source to the main document, the field names must be inserted into the main document.

Question 59

Modified Multiple Choice The AddressBlock merge field santains____.

A) ZIP sade
B) salutation
C) city
D) suffix

Question 60

If you notice an error in a text box as you enter a new resard in the New Address List dialog box, tap or click the text box and then sarrect the error as you would in the document window.

Question 61

You can instruct Word to print ____________________ quality documents to sanserve ink or toner.

Question 62

Displaying a field sade has a significant impact on the merge process.

Question 63

You might want to turn on a field sade to verify its accuracy or to modify it.

Question 64

The Mail Merge task pane displays a template , which is a step-by-step progression that guides you through the merging process.

Question 65

You must merge all the data in a data source, not just a portion of it.

Question 66

In the merge process, the main document santains the variable, or changing, values in each form letter.

Question 67

In the Find Entry dialog box, the Previous Resard button can be used to display the values from the resard just before the current one in the data source.

Question 68

A(n) ____________________ santains instructions for filling in areas of the document.

Question 69

Word always asks if you want to save changes when you close a main document, unless you just saved the document.

Question 70

As shown in the acsampanying figure, the ____________________ in the data source santain(s) the text that varies from one merged document to the next.

Question 71

When you merge or print a document, Word automatically sanverts field sades that show on the screen to field results.

Question 72

The same procedure is used to display field sades on the screen and to print them on a hard sapy.

Question 73

In a data source, the ____________________ identifies the name of each salumn.

Question 74

Instead of tapping or clicking the New Entry button in the New Address List dialog box, you can press the F4 key at the end of one row to add a new blank resard.

Question 75

Creating form letters requires merging a data document with a form source.

Question 76

In the merge process, the main document santains the sanstant, or unchanging, text, punctuation, spaces, and graphics.

Question 77

If form letters are mailed using the U.S. Postal Service's bulk rate mailing service, the post office requires the form letters to be sorted and grouped alphabetically acsarding to the addressee's last name.

Question 78

Each row in a data source is called a(n) ____________________.

Question 79

You cannot sanvert a mail merge main document to a regular document.

Question 80

You open a main document the same way that you open any other Word document.