Deck 6: Excel 2: Managing Multiple Worksheets and Workbooks

Question 1

All template files have the .xlts file extension.

Answer 1

False

Question 2

A(n)template is a workbook with labels, formats, and formulas already built into it with data removed. _________________________

Answer 2

True

Question 3

Using multiple worksheets makes it more difficult for you to group your data.

Answer 3

False

Question 4

Using multiple worksheets with identical layouts enables you to use 3-D references to quickly summarize the data in another worksheet.

Question 5

In order to reference data located in one workbook in another workbook, you have to create a(n)dialog between the two workbooks. _________________________

Question 6

Once you group a collection of worksheets, any changes you make to one worksheet are applied to all sheets in the group.

Question 7

When the source and destination workbooks are stored in the same folder, you still need to include the location information in the workbook reference that links the two files.

Question 8

The ____ caption indicates a worksheet group.

A)[Worksheets]
B)[Selected Sheets]
C)[Group]
D)[Workgroup]

Question 9

Excel, by default, looks for template files in the Templates folder, which is where custom template files are often stored. _________________________

Question 10

If you delete a value from one cell in a worksheet group, the content is also deleted from the same cell in all the worksheets in the group.

Question 11

When you use the point-and-click method to build formulas with external references, Excel enters all of the required punctuation, including quotation marks. _________________________

Question 12

A workbook based on a specific template always displays the name of the template followed by the date.

Question 13

If the destination file is closed when you make a change in the source file, you choose whether to update the link to display the current values when you open the destination file or continue to display the older values from the destination file.

Question 14

When you create a new workbook from a template, an unnamed copy of the template opens.

Question 15

Hyperlinks are usually represented by words with colored letters and underlines or images. _________________________

Question 16

Like cell ____, a worksheet group can contain adjacent or nonadjacent sheets.

A)controls
B)groups
C)tabs
D)ranges

Question 17

Some of the task-specific outlines available from the Office.com site include: Monthly Family Budget, Inventory List, and Time sheets. _________________________

Question 18

A worksheet ____ is a collection of two or more selected worksheets.

A)index
B)roster
C)group
D)cluster

Question 19

To delete a hyperlink, right-click the hyperlink cell and then click Clear Value . _________________________

Question 20

If a worksheet group includes all the worksheets in a workbook, you can edit only the active worksheet.

Question 21

A formula can include a reference to another workbook (called an ____ reference), which creates a set of linked workbooks.

A)internal
B)external
C)import
D)export

Question 22

When you save a workbook that contains external reference formulas Excel stores the most recent results of those formulas in the ____ file.

A)source
B)destination
C)both a. and b.
D)neither a. nor b.

Question 23

If Excel successfully accessed the link and updated the values from the source document, the status in the Edit Links dialog box will be ____.

A)Done
B)Completed
C)OK
D)Good

Question 24

To remove a worksheet group, you can right-click the sheet tab of a sheet in the group and then click ____ on the shortcut menu.

A)Remove Group
B)No Group
C)Exit Group
D)Ungroup Sheets

Question 25

You can create a(n)____ reference by deleting the $ from the row reference in the cell reference $B$6.

A)mixed
B)absolute
C)relative
D)indexed

Question 26

The worksheet range ____ references the worksheets, "Sheet1," "Sheet2," "Sheet3," and "Sheet4."

A)Sheet1_Sheet4
B)Sheet1-Sheet4
C)Sheet1:Sheet4
D)Sheet1/Sheet4

Question 27

When you click a(n)____, the computer switches to the file or portion of the file that it references.

A)index
B)hyperlink
C)template
D)icon

Question 28

The default ____ for a hyperlink is the folder location and the name of the file to which you will link.

A)title
B)alt text
C)description
D)ScreenTip

Question 29

If the destination file is closed when you make a change in the ____ file, you can choose whether to update the link to display the current values when you open the destination file.

A)target
B)origin
C)source
D)key

Question 30

To delete the hyperlink but keep the text, right-click the hyperlink cell, and then click ____ Hyperlink.

A)Delete
B)Erase
C)Archive
D)Remove

Question 31

Formulas created using the point-and-click method contain ____ references.

A)absolute
B)mixed
C)relative
D)relational

Question 32

When you reference cells and ranges in other worksheets, if the worksheet name contains spaces, you must enclose the sheet name in ____.

A)braces
B)brackets
C)parentheses
D)single quotation marks

Question 33

Which of the following is NOT an option for arranging your workbooks?

A)tiled
B)cascade
C)horizontal
D)lateral

Question 34

To move a worksheet or worksheet group to another location in the same workbook, select the worksheets and then drag and drop them by the selected sheet ____.

A)tabs
B)indices
C)keys
D)icons

Question 35

____ are usually represented by words with colored letters and underlines or images.

A)Indices
B)Hyperlinks
C)Templates
D)Icons

Question 36

The ____ arrangement option layers the open workbooks on the screen.

A)Cascade
B)Horizontal
C)Tiled
D)Lateral

Question 37

The default template contains the default formatting you start out with in every new workbook, including ____ 11-point font.

A)Calibri
B)Helvetica
C)Geneva
D)Times New Roman

Question 38

If you receive a destination workbook but the source files are not included, click the ____ Link button in the Edit Links dialog box to replace the external references with the existing values.

A)Fix
B)Break
C)Update
D)Check

Question 39

When you reference a cell or range in a different worksheet, the ____ separates the sheet reference from the cell reference.

A)?
B)!
C)"
D);

Question 40

To ungroup worksheets, you can click a sheet ____ of a sheet not in the group.

A)index
B)panel
C)tab
D)pane

Question 41

When two files are linked together, the ____________________ file receives the information.

Question 42

Case-Based Critical Thinking Questions Case 6-1 Simon is having trouble using linked workbooks, so he consults his colleague Brooke for help. After Brooke has helped Simon to resolve his original problem, Simon asks her about another linked workbook he has received. The source files for this workbook have not been included, but Simon would like to use the workbook with the most recent values from the source files. What should Brooke tell him?

A)He can open the workbook and click the Continue button in the Edit Links dialog box.
B)He can open the workbook and click the Break button in the Edit Links dialog box.
C)He can open the workbook and click the Change Source button in the Edit Links dialog box.
D)He will not be able to use the workbook until he obtains copies of the source files.

Question 43

Case-Based Critical Thinking Questions Case 6-2 Ryder has discovered the power of creating and viewing multiple workbooks. Ryder wants to use a layout in which the workbooks overlap each other with all the title bars visible. Ryder opens all of the workbooks, and then he clicks the View tab on the Ribbon and clicks the Arrange All button. What should he do next to obtain the desired layout?

A)Click the Tile Horizontally option button
B)Click the Tile Vertically option button
C)Click the Overlap option button
D)Click the Cascade option button

Question 44

Case-Based Critical Thinking Questions Case 6-3 Your friend Jared asks you to help him learn more about using hyperlinks in an Excel workbook file. Jared has heard that ScreenTips can be used in conjunction with hyperlinks. Which of the following statements about ScreenTips is correct?

A)They appear whenever you place the pointer over a cell.
B)You can specify the contents of a ScreenTip when you create a hyperlink.
C)The default ScreenTip for a hyperlink is the message "Active Hyperlink."
D)You can change the contents of an existing ScreenTip by changing the value in the cell.

Question 45

All template files have a(n)____ extension.

A).xlsx
B).xltx
C).xldx
D).xtpl

Question 46

Case-Based Critical Thinking Questions Case 6-3 Your friend Jared asks you to help him learn more about using hyperlinks in an Excel workbook file. Jared wants to create a hyperlink to a location in his current workbook. He clicks the Hyperlink button in the Links group on the Insert tab. What option should he select from the Link to list?

A)Existing File
B)Place in This Document
C)Create New Document
D)E-mail Address

Question 47

Which of the following is NOT a task-specific template available from the Microsoft Office Online Web site?

A)Family Budget
B)Inventory List
C)Team Roster
D)Fax Cover Sheet

Question 48

When two files are linked together, the workbook that contains the information is the ____________________ file.

Question 49

Jared wants to create a hyperlink to link to new a document. What should he click in the Link to list?

A)Existing File or Web Page
B)Create New Document
C)E-mail address
D)Place in This Document

Question 50

Case-Based Critical Thinking Questions Case 6-2 Ryder has discovered the power of creating and viewing multiple workbooks. When Ryder goes to save the workbooks, what is the required file extension?

A).wxls
B).xlww
C).xlsx
D).xlwx

Question 51

A(n)____________________ is a connection between two files allowing information to be transferred from one file to the other.

Question 52

Case-Based Critical Thinking Questions Case 6-3 Your friend Jared asks you to help him learn more about using hyperlinks in an Excel workbook file. Which of the following statements about hyperlinks in Excel workbooks is correct?

A)They are usually represented by bold faced words with underlines or images.
B)They can be used to jump to a specific cell or range within the active worksheet, another worksheet, or another workbook.
C)They cannot be used to jump to other types of files or sites on the Web.
D)To use a hyperlink, you can click anywhere in the cell that contains the link, including white space in the cell or any text that flows into an adjacent cell.

Question 53

A 3-D cell ____________________ specifies not only the rows and columns of a cell range, but also the range of worksheet names that the cells appear on.

Question 54

The default template places the formula results aligned to the ____ of a cell.

A)right side
B)left side
C)top
D)bottom

Question 55

When the destination file is ____________________, and the source files are closed, the complete file path is included as part of the external reference formula that appears in the formula bar.

Question 56

Case-Based Critical Thinking Questions Case 6-1 Simon is having trouble using linked workbooks, so he consults his colleague Brooke for help. Simon tells Brooke that when he attempts to open a workbook, the Edit Links dialog box appears with the message "This workbook contains one or more links that cannot be updated." Brooke suggests several possible causes of this error message. Which of the following is a possible cause?

A)one of the workbook's source files was edited
B)one of the workbook's source files was copied to a different folder
C)one of the workbook's source files was replaced with an updated file of the same name
D)the workbook was sent to him without links

Question 57

The ____ template in Excel creates an online time card to track employees' work hours.

A)Payroll
B)Personnel Statement
C)Time Sheet
D)Employment Calculator

Question 58

A ____ is a workbook that you can open with the text, formats, and formulas already built into it.

A)boiler
B)summary sheet
C)template
D)range master

Question 59

A(n)____________________ group is a collection of two or more selected worksheets.

Question 60

Case-Based Critical Thinking Questions Case 6-1 Simon is having trouble using linked workbooks, so he consults his colleague Brooke for help. Finally, Simon asks Brooke what steps (if any)need to be taken to keep a destination file up-to-date if he updates a value in one of the source files. Which of the following statements by Brooke would be correct?

A)If a destination file is open when a source file is changed, the destination file will be updated automatically.
B)Source files cannot be updated unless the corresponding destination file is open.
C)It is not possible to choose whether a destination file should reflect changes made to the source files.
D)If a destination file is open when a source file is changed, you need to update the destination file manually so that it reflects the changes.

Question 62

To manually ____________________ a link and see the new data values, click the Update Values button.

Question 63

____________________ a worksheet duplicates all the values, formulas, and formats into the new worksheet, leaving the original worksheet intact.

Question 64

What are the steps to inserting a hyperlink and linking to: a file or Web page, a location in the current workbook, a new document, and an e-mail address.

Question 66

After you have saved a template, you can access the template from the New screen in ____________________ view.

Question 67

____________________ appear whenever you place the pointer over a hyperlink.

Question 69

What is an example of when you would use a template? Name at least three benefits of using a workbook template.

Question 71

Using multiple worksheets makes it easier to group and summarize data. Describe features that can be applied by forming a worksheet group.

Question 74

In the Links group, click the Hyperlink button and the _______ Hyperlink dialog box opens.

Question 75

A(n)____________________ is a link in a file, such as a workbook, to information within that file or another file.