Deck 6: Excell: Managing Multiple Worksheets and Workbooks

Question 1

When you use the point-and-click method to build formulas with external references, Excel enters all of the required punctuation, including quotation marks.

Answer 1

True

Question 2

Some of the task-specific outlines available from the Office.com site include: Monthly Family Budget, Inventory List, and Time sheets.

Answer 2

False

Question 3

When the source and destination workbooks are stored in the same folder, you still need to include the location information in the workbook reference that links the two files.

Answer 3

False

Question 4

If a worksheet group includes all the worksheets in a workbook, you can edit only the active worksheet.

Question 5

Once you group a collection of worksheets, any changes you make to one worksheet are applied to all sheets in the group.

Question 6

Hyperlinks are usually represented by words with colored letters and underlines or images.

Question 7

In the figure above, cell A8 contains a hyperlink .

Question 8

To delete a hyperlink, right-click the hyperlink cell and then click Clear Value .

Question 9

In order to reference data located in one workbook in another workbook, you have to create a(n) dialog between the two workbooks.

Question 10

Using multiple worksheets makes it more difficult for you to group your data.

Question 11

To select nonadjacent worksheets, you click a sheet tab of one of the worksheets, and then press and hold down the Ctrl key as you click the sheet tabs of other worksheets you want included in the group.

Question 12

When you create a new workbook from a template, an unnamed copy of the template opens.

Question 13

A(n) asterisk separates the worksheet reference from the cell or range reference.

Question 14

Excel, by default, looks for template files in the Templates folder, which is where custom template files are often stored.

Question 15

Using multiple worksheets with identical layouts enables you to use 3-D references to quickly summarize the data in another worksheet.

Question 16

All template files have the .xlts file extension.

Question 17

If the destination file is closed when you make a change in the source file, you choose whether to update the link to display the current values when you open the destination file or continue to display the older values from the destination file.

Question 18

If you delete a value from one cell in a worksheet group, the content is also deleted from the same cell in all the worksheets in the group.

Question 19

A workbook based on a specific template always displays the name of the template followed by the date.

Question 20

A(n) template is a workbook with labels, formats, and formulas already built into it with data removed.

Question 21

A(n) ____ cell reference specifies not only the rows and columns of a cell range, but also the names of the worksheets on which the cells appear.

A) indexed
B) relational
C) absolute
D) 3-D

Question 22

To select adjacent worksheets, you use the ____ key.

A) Shift
B) Alt
C) Ctrl
D) F1

Question 23

When a worksheet group is selected, the ____ includes text to indicate this.

A) title bar
B) worksheet bar
C) status bar
D) formula bar

Question 24

The general form of an external reference is ____, where Path is the path of the workbook file on the computer or network, Workbook Name is the filename of the workbook, and Sheet Range and Cell Range are worksheets and cells in the workbook, respectively.

A) (WorkbookName)WorksheetName!CellRange
B) [WorkbookName]WorksheetName!CellRange
C) [WorkbookName]WorksheetName!CellRange
D) /WorkbookName/WorksheetName/CellRange

Question 25

A link is a connection between two ____ allowing information to be transferred from one to the other.

A) cells
B) ranges
C) columns
D) files

Question 26

If you want to create a cell reference to B6 on the Summary Info worksheet of the Sales.xls workbook, you would use the following external reference: ____.

A) '[Sales.xlsx]Summary Info'/B6
B) '(Sales.xlsx)Summary Info'!B6
C) '[Sales.xlsx:Summary Info]'!B6
D) '[Sales.xlsx]Summary Info'!B6

Question 27

The worksheet range ____ references the worksheets, "Sheet1," "Sheet2," "Sheet3," and "Sheet4."

A) Sheet1_Sheet4
B) Sheet1-Sheet4
C) Sheet1:Sheet4
D) Sheet1/Sheet4

Question 28

If you need to use data located in one workbook in the other workbook, you have to create a(n) ____ between the two workbooks.

A) anchor
B) source
C) link
D) index

Question 29

The general format of a 3-D cell reference is ____.

A) CellRange!WorksheetRange
B) WorksheetRange!CellRange
C) WorkbookRange!CellRange
D) CellRange!WorkbookRange

Question 30

When you reference a cell or range in a different worksheet, the ____ separates the sheet reference from the cell reference.

A) ?
B) !
C) "
D) ;

Question 31

To remove a worksheet group, you can right-click the sheet tab of a sheet in the group and then click ____ on the shortcut menu.

A) Remove Group
B) No Group
C) Exit Group
D) Ungroup Sheets

Question 32

To ungroup worksheets, you can click a sheet ____ of a sheet not in the group.

A) index
B) panel
C) tab
D) pane

Question 33

The ____ arrangement option layers the open workbooks on the screen.

A) Cascade
B) Horizontal
C) Tiled
D) Lateral

Question 34

When you reference cells and ranges in other worksheets, if the worksheet name contains spaces, you must enclose the sheet name in ____.

A) braces
B) brackets
C) parentheses
D) single quotation marks

Question 35

Which of the following formulas is correct, given a sheet named Sales Data?

A) (Sales Data)!D10
B) [Sales Data]!D10
C) 'Sales Data'!D10
D) {Sales Data}!D10

Question 36

The ____ caption indicates a worksheet group.

A) [Worksheets]
B) [Selected Sheets]
C) [Group]
D) [Workgroup]

Question 37

Like cell ____, a worksheet group can contain adjacent or nonadjacent sheets.

A) controls
B) groups
C) tabs
D) ranges

Question 38

A worksheet ____ is a collection of two or more selected worksheets.

A) index
B) roster
C) group
D) cluster

Question 39

To move a worksheet or worksheet group to another location in the same workbook, select the worksheets and then drag and drop them by the selected sheet ____.

A) tabs
B) indices
C) keys
D) icons

Question 40

Which of the following is NOT an option for arranging your workbooks?

A) tiled
B) cascade
C) horizontal
D) lateral

Question 41

Case-Based Critical Thinking Questions
Case 6-1
Simon is having trouble using linked workbooks, so he consults his colleague Brooke for help.
Simon tells Brooke that when he attempts to open a workbook, the Edit Links dialog box appears with the message "This workbook contains one or more links that cannot be updated." Brooke suggests several possible causes of this error message. Which of the following is a possible cause?

A) one of the workbook's source files was edited
B) one of the workbook's source files was copied to a different folder
C) one of the workbook's source files was replaced with an updated file of the same name
D) the workbook was sent to him without links

Question 42

A formula can include a reference to another workbook (called an ____ reference), which creates a set of linked workbooks.

A) internal
B) external
C) import
D) export

Question 43

Case-Based Critical Thinking Questions
Case 6-1
Simon is having trouble using linked workbooks, so he consults his colleague Brooke for help.
After Brook has helped Simon to resolve his original problem, Simon asks her about another linked workbook he has received. The source files for this workbook have not been included, but Simon would like to use the workbook with the most recent values from the source files. What should Brooke tell him?

A) He can open the workbook and click the Continue button in the Edit Links dialog box.
B) He can open the workbook and click the Break button in the Edit Links dialog box.
C) He can open the workbook and click the Change Source button in the Edit Links dialog box.
D) He will not be able to use the workbook until he obtains copies of the source files.

Question 44

The default template contains the default formatting you start out with in every new workbook, including ____ 11-point font.

A) Calibri
B) Helvetica
C) Geneva
D) Times New Roman

Question 45

The ____ template in Excel creates an online time card to track employees' work hours.

A) Payroll
B) Personnel Statement
C) Time Sheet
D) Employment Calculator

Question 46

A ____ is a workbook that you can open with the text, formats, and formulas already built into it.

A) boiler
B) summary sheet
C) template
D) range master

Question 47

If you trust the provider of source files, you can choose to ____ the content, which allows the external reference formulas to function and updates the links in the destination workbook.

A) enable
B) embed
C) concatenate
D) consolidate

Question 48

Which of the following is NOT a task-specific template available from the Microsoft Office Online Web site?

A) Family Budget
B) Inventory List
C) Team Roster
D) Fax Cover Sheet

Question 49

Formulas created using the point-and-click method contain ____ references.

A) absolute
B) mixed
C) relative
D) relational

Question 50

All template files have a(n) ____ extension.

A) .xlsx
B) .xltx
C) .xldx
D) .xtpl

Question 51

If you receive a destination workbook but the source files are not included, click the ____ Link button in the Edit Links dialog box to replace the external references with the existing values.

A) Fix
B) Break
C) Update
D) Check

Question 52

If the destination file is closed when you make a change in the ____ file, you can choose whether to update the link to display the current values when you open the destination file.

A) target
B) origin
C) source
D) key

Question 53

____ are usually represented by words with colored letters and underlines or images.

A) Indices
B) Hyperlinks
C) Templates
D) Icons

Question 54

The default ____ for a hyperlink is the folder location and the name of the file to which you will link.

A) title
B) alt text
C) description
D) ScreenTip

Question 55

The default template places the formula results aligned to the ____ of a cell.

A) right side
B) left side
C) top
D) bottom

Question 56

If Excel successfully accessed the link and updated the values from the source document, the status in the Edit Links dialog box will be ____.

A) Done
B) Completed
C) OK
D) Good

Question 57

When you save a workbook that contains external reference formulas Excel stores the most recent results of those formulas in the ____ file.

A) source
B) destination
C) both a. and b.
D) neither a. nor b.

Question 58

To delete the hyperlink but keep the text, right-click the hyperlink cell, and then click ____ Hyperlink.

A) Delete
B) Erase
C) Archive
D) Remove

Question 59

You can create a(n) ____ reference by deleting the $ from the row reference in the cell reference $B$6.

A) mixed
B) absolute
C) relative
D) indexed

Question 60

When you click a(n) ____, the computer switches to the file or portion of the file that it references.

A) index
B) hyperlink
C) template
D) icon

Question 61

You can use the ____________________ dialog box to break links between workbooks.

Question 62

Case-Based Critical Thinking Questions
Case 6-3
Your friend Jared asks you to help him learn more about using hyperlinks in an Excel workbook file.
Jared wants to create a hyperlink to a location in his current workbook. He clicks the Hyperlink button in the Links group on the INSERT tab. What option should he select from the Link to list?

A) Existing File
B) Place in This Document
C) Create New Document
D) E-mail Address

Question 63

A(n) ____________________ group is a collection of two or more selected worksheets.

Question 64

A 3-D cell ____________________ specifies not only the rows and columns of a cell range, but also the range of worksheet names that the cells appear on.

Question 65

If both the ____________________ and source files are open, Excel will update the link between them automatically whenever a value in the source file is changed.

Question 66

Click the button marked ____ in the accompanying figure to fix broken links.

A) Break Link
B) Update Values
C) Check Status
D) Change Source

Question 67

Click the button marked ____ in the accompanying figure to replace the link to a source file with the current values for the linked cells.

A) Break Link
B) Update Values
C) Check Status
D) Change Source

Question 68

Case-Based Critical Thinking Questions
Case 6-1
Simon is having trouble using linked workbooks, so he consults his colleague Brooke for help.
Finally, Simon asks Brooke what steps (if any) need to be taken to keep a destination file up-to-date if he updates a value in one of the source files. Which of the following statements by Brooke would be correct?

A) If a destination file is open when a source file is changed, the destination file will be updated automatically.
B) Source files cannot be updated unless the corresponding destination file is open.
C) It is not possible to choose whether a destination file should reflect changes made to the source files.
D) If a destination file is open when a source file is changed, you need to update the destination file manually so that it reflects the changes.

Question 69

When the destination file is ____________________, and the source files are closed, the complete file path is included as part of the external reference formula that appears in the formula bar.

Question 70

In the Edit Links dialog box in the accompanying figure, ____ in the Update column indicates that links are updated automatically.

A) Update Values
B) Automatic
C) A
D) UPD

Question 71

When two files are linked together, the ____________________ file receives the information.

Question 72

When two files are linked together, the workbook that contains the information is the ____________________ file.

Question 73

Case-Based Critical Thinking Questions
Case 6-3
Your friend Jared asks you to help him learn more about using hyperlinks in an Excel workbook file.
Which of the following statements about hyperlinks in Excel workbooks is correct?

A) They are usually represented by bold faced words with underlines or images.
B) They can be used to jump to a specific cell or range within the active worksheet, another worksheet, or another workbook.
C) They cannot be used to jump to other types of files or sites on the Web.
D) To use a hyperlink, you can click anywhere in the cell that contains the link, including white space in the cell or any text that flows into an adjacent cell.

Question 74

Case-Based Critical Thinking Questions
Case 6-2
Ryder has discovered the power of creating and viewing multiple workbooks.
Ryder wants to use a layout in which the workbooks overlap each other with all the title bars visible. Ryder opens all of the workbooks, and then he clicks the VIEW tab on the Ribbon and clicks the Arrange All button. What should he do next to obtain the desired layout?

A) Click the Tile Horizontally option button
B) Click the Tile Vertically option button
C) Click the Overlap option button
D) Click the Cascade option button

Question 75

Case-Based Critical Thinking Questions
Case 6-3
Your friend Jared asks you to help him learn more about using hyperlinks in an Excel workbook file.
Jared has heard that ScreenTips can be used in conjunction with hyperlinks. Which of the following statements about ScreenTips is correct?

A) They appear whenever you place the pointer over a cell.
B) You can specify the contents of a ScreenTip when you create a hyperlink.
C) The default ScreenTip for a hyperlink is the message "Active Hyperlink."
D) You can change the contents of an existing ScreenTip by changing the value in the cell.

Question 76

Case-Based Critical Thinking Questions
Case 6-2
Ryder has discovered the power of creating and viewing multiple workbooks.
When Ryder goes to save the workbooks, what is the required file extension?

A) .wxls
B) .xlww
C) .xlsx
D) .xlwx

Question 77

Case-Based Critical Thinking Questions
Case 6-2
Ryder has discovered the power of creating and viewing multiple workbooks.
Ryder wants to use the workbooks he has created on another computer. What steps does he need to take?

A) He needs to copy just the workbook file to the other computer.
B) He needs to copy just the individual worksheets to the other computer.
C) He needs to copy both the workbook file and the individual worksheets to the other computer.
D) He cannot copy the workbook; instead, he needs to copy the individual worksheets and recreate the workspace on the other computer.

Question 78

A(n) ____________________ is a connection between two files allowing information to be transferred from one file to the other.

Question 79

Jared wants to create a hyperlink to link to new a document. What should he click in the Link to list?

A) Existing File or Web Page
B) Create New Document
C) E-mail address
D) Place in This Document

Question 80

In the Edit Links dialog box in the accompanying figure, ____ in the Update column would indicate that a link has to be updated manually by the user.

A) M
B) A
C) U
D) UPD