Deck 7: Communicating in Oral Presentations

Question 1

One of the most misused media of communication is the oral presentation because people often don't clearly understand how it differs in use from written channels.

Answer 1

True

Question 2

The main reasons for giving a presentation are to benefit from the nonverbal cues that a person brings to the message and to illustrate information that is best conveyed visually.

Answer 2

True

Question 3

In presentations, you should aim to achieve or communicate one idea.

Answer 3

True

Question 4

One of the best ways to open a presentation is with a joke because who doesn't like a good laugh?

Question 5

In oral presentations, transitioning between points using such words as "first," "second," and "third" is sufficient, since we tend to be excellent listeners.

Question 6

The biggest mistake that designers of visual aids for oral presentations make is believing that all their information should be delivered on their PowerPoint slides.

Question 7

The best font size for text on PowerPoint slides is 12 point or larger.

Question 8

Place as many bulleted items on each PowerPoint slide as necessary to convey the needed information.

Question 9

When considering rate of vocal delivery, serious material calls for a slower, more deliberate rate, while lighter topics need a faster pace.

Question 10

The best method of delivery for business presentations is memorizing your talk.

Question 11

Techniques for gaining a business audience's attention during an oral presentation include all of the following, EXCEPT:

A) State the benefits your audience will receive
B) Retell the hilarious joke you heard about the President on a late-night talk show
C) Arouse interest by telling a relevant, engaging story
D) Role play a relevant situation or event in front of the group with an audience member

Question 12

Techniques for creating a logical structure of a message include all of the following, EXCEPT:

A) Present new information before old.
B) Organize information chronologically.
C) Use a general-to-particular pattern.
D) State the solution then explain the details of the problem.

Question 13

Common indicators of a lack of confidence during an oral presentation include all of the following, EXCEPT:

A) Spontaneous gesturing
B) Poor eye contact
C) Rigidity or stiffness of the body and its movements
D) Crossed arms or hands jammed into pockets

Question 14

When you are part of a group presentation, what is the most effective thing you can do while in front of an audience listening to a fellow group member speak?

A) Review your notes.
B) Face the audience and smile.
C) Look at the floor.
D) Give your attention to the speaker.

Question 15

During a question-and-answer session, you should do all of the following, EXCEPT:

A) Look for a point of agreement in your answer.
B) If someone asks a question that you have explained in your presentation, answer it anyway.
C) If you don't know the answer to a question, say so.
D) Maintain your focus on the questioner when giving your response.

Question 16

The primary purposes for using visual aids, such as PowerPoint slides, include all of the following, EXCEPT:

A) To indicate the main ideas you will cover
B) To indicate the structure of your presentation
C) To convey information that is more easily understood visually
D) To deliver the contents of your oral presentation

Question 17

Well-designed visual aids should

A) Contain a great amount of detail.
B) Be limited to bullet points of only one or two words.
C) Contain a great deal of animation devices to entertain your audience.
D) Use powerful visuals elements, such as tables and graphs, for quick conveyance of information.

Question 18

Which of the following is a guideline for designing visual aids for presentations?

A) Supply all necessary details visually.
B) Use full sentences.
C) Use small type to fit it all on one slide.
D) Keep the design simple.

Question 19

Using graphics appropriately provides all of the following benefits, EXCEPT:

A) It makes creating a document or visual aids much easier.
B) Information is more easily understood than the use of words alone.
C) Use of visuals helps to make the information conveyed more memorable.
D) Use of visuals enhances your professionalism and credibility.

Question 20

_______are used to compare the value of several items: the amount of advertising money spent on different media, the annual profit of a company over time, and so on.

A) Graphs
B) Tables
C) Diagrams
D) Drawings

Question 21

Write a message, using one of the structures for creating a logical structure. Be sure to identify the structure you have chosen.

Question 22

List three nonverbal behaviors you can practice during an oral presentation to enhance your credibility and convey goodwill.

Question 23

List three types of graphics commonly used in business messages and briefly explain the proper use of each.

Question 24

Think of an oral presentation that you observed recently. What nonverbal communication devices did the speaker use that enhanced the presentation? Explain why. What nonverbal communication habits did the speaker exhibit that detracted from the presentation? Explain why.

Question 25

Why is it beneficial to use graphic elements in business presentations? Please provide examples to illustrate your points.