Deck 12: Business Presentations

Question 1

After you determine your purpose and analyze your audience, your next step is to

A) practice your delivery.
B) collect information.
C) organize the ideas.
D) choose your topic.

Answer 1

B

Question 2

Connor opened his presentation to an audience of business owners with this statement: If you want to reduce employee benefit costs by at least 15 percent without hurting employee morale or impacting your work environment, please stand up right now. By asking them to stand, Connor is

A) identifying himself and establishing credibility.
B) previewing the main points of his presentation.
C) capturing listeners' attention and getting them involved.
D) misleading his audience.

Answer 2

C

Question 3

As the human resources director for your company, you must give a presentation to the company owners about the staff demographics in each of your company's two locations. What organizational pattern would be best for you to present your data?

A) Chronological
B) Simple/complex
C) Value/size
D) Geography/space

Answer 3

D

Question 4

What kind of business presentation uses technology to allow remote colleagues to collaborate in real time?

A) Podcast
B) Briefing
C) Report
D) Virtual presentation

Question 5

Your audience analysis reveals that audience members will be friendly and interested in your topic. You should be

A) warm, pleasant, and open; and you should use a lot of eye contact and smiles.
B) be calm and controlled, and you should speak evenly and slowly.
C) controlled and do nothing showy; you should use confident, small gestures.
D) dynamic and entertaining; you should also use large gestures and move around.

Question 6

The body of a short, 20-minute presentation should focus on

A) at least five to eight main points.
B) up to ten main points.
C) approximately two to four main points.
D) as many points as necessary to convey your message.

Question 7

Which of the following statements about speaking skills is most accurate?

A) Speaking skills are not necessary for entry-level workers.
B) Recruiters rank speaking skills as an important "soft skill" desired in employees.
C) Effective speaking skills are not important for a successful career.
D) Speaking skills are important only when communicating face-to-face with others.

Question 8

Business presentations

A) are always informative in nature.
B) may vary in complexity.
C) are always delivered face-to-face.
D) are always persuasive in nature.

Question 9

After determining your purpose for the presentation, what is your next important step?

A) Conducting research
B) Examining the room where the presentation will be made
C) Preparing a multimedia presentation
D) Analyzing the audience

Question 10

The best technique to establish your credibility in a business presentation is

A) describing your knowledge, position, or experience.
B) telling the audience your salary, age, and hometown.
C) revealing your ethnicity, cultural heritage, and religious background.
D) discussing your love for public speaking.

Question 11

Irina will make her presentation to a large audience of members whose negative attitudes range from displeased to outraged. What advice should Irina follow in preparing her presentation for this audience?

A) Include plenty of personal stories, several anecdotes, and lots of jokes or humor.
B) Use facts, statistics, and expert opinions along with an energizing, upbeat delivery style.
C) Be humorous, add colorful visuals and startling statistics, and keep the presentation brief.
D) Present objective data and expert opinion in a calm, controlled delivery style.

Question 12

Which of the following statements about public speaking is most accurate?

A) Only high-level executives must give business presentations.
B) Good speakers are born, not made.
C) Most people are apprehensive about speaking in public.
D) Presentations are rarely given in the business world.

Question 13

Jessica tells her audience about her five years' experience as a social networking professional helping over 100 local businesses learn to use social networking as an effective marketing tool. Jessica is attempting to

A) capture her listeners' attention and get them involved.
B) preview the main points of her presentation.
C) present the main goals of her presentation.
D) identify herself and establish credibility.

Question 14

The most important part of preparing for an oral presentation is

A) creating visual aids.
B) determining the purpose.
C) gathering research.
D) creating a professional appearance.

Question 15

You should do all of the following in the introduction of a presentation except

A) preview the main points of your presentation.
B) capture your listeners' attention and get them involved.
C) develop the main points with adequate explanation and details.
D) introduce yourself and establish your credibility.

Question 16

Two of the most effective techniques to improve your audience's ability to understand and remember your speech are

A) good organization and intentional repetition.
B) eliminating repetition and removing obvious signposting.
C) appropriate business attire and a multimedia presentation.
D) striking quotations and well-placed gestures.

Question 17

In an effective presentation conclusion, you will strive to accomplish three goals:

A) state your recommendation, prove your persuasion, and reinforce the purpose.
B) remind the audience of your credibility, review the attention getter, and restate the purpose.
C) summarize the main themes, give the audience a memorable take-away, and include a statement that allows for a graceful exit.
D) promote your primary claim, advance your supporting claims, and elevate the most viable evidence.

Question 18

Presentations are given to many types of audiences. According to your text, what are the four categories of audiences?

A) Informed, uninformed, misinformed, and overinformed
B) Hostile, friendly, neutral, and uninterested
C) Workplace, school-related, community, and political
D) Manuscript, extemporaneous, impromptu, and memorized

Question 19

When analyzing your audience, you should consider the

A) educational level of the audience members.
B) size of the audience.
C) approximate age of the audience members.
D) All answer choices are important factors to consider when analyzing an audience.

Question 20

Paul is explaining to upper-level management how converting to a four-day workweek can solve their budget woes by decreasing expenses. How will he most likely organize his presentation?

A) Geography/space
B) Chronological
C) Problem/solution
D) Value/size

Question 21

When selecting and preparing your visual aids, keep in mind your goals as a speaker:

A) to make listeners understand, remember, and act on your ideas.
B) to observe your audience, adjust your delivery, and continue your presentation.
C) to inform, entertain, and persuade.
D) to plan and collect information, organize and rehearse, and deliver your presentation.

Question 22

What statement about the use and meaning of color is most accurate?

A) Secondary ideas are generally best conveyed with bold colors such as blue, green, and purple.
B) Colors can be used to arouse different responses or to symbolize concepts.
C) Effective multimedia presentations use light text on a light background.
D) The messages that colors convey are universal among all cultures.

Question 23

Tyrone has just told his audience that engineering a hostile business takeover is similar to conducting guerilla warfare. He is using what technique?

A) Personal anecdote
B) Quotation
C) Personalized statistic
D) Analogy

Question 24

Speakers build audience rapport by

A) researching thoroughly and organizing the speech effectively.
B) establishing credibility and demonstrating authority.
C) incorporating imagery, supplying verbal signposts, and using body language strategically.
D) speaking loudly, clearly, and rapidly.

Question 25

Because the presenter can create dynamic, colorful presentations that incorporate audio, videos, images, animation, and hyperlinks, one of the most popular visual aids is

A) overhead transparencies.
B) flipcharts.
C) multimedia slides.
D) handouts.

Question 26

Which of these tips regarding the use of handouts as a visual aid is most accurate?

A) Handouts should be discussed during the presentation, but they should not be distributed until the presentation is finished.
B) Savvy speakers no longer distribute handouts because audiences view the lowly handout as outdated and environmentally unfriendly.
C) Handouts should be included in the registration packet, along with name tags, lunch tickets, and other event materials distributed prior to the presentation.
D) All answer choices are correct statements about handouts.

Question 27

Effective speakers must be aware of their nonverbal messages. Nonverbal means

A) content delivered by visual aids.
B) information included on the outline, but not in the speech.
C) appearance, movements, and vocal qualities.
D) body language only.

Question 28

In her presentation on improving employee morale, Jillian makes this statement: So far, you've heard only about the problems we have with morale; let's move to some solutions. Jillian has employed the verbal signpost called

A) summarizing.
B) previewing.
C) switching directions.
D) revealing.

Question 29

In the conclusion of your speech, you say, I recommend developing and posting high-quality video podcasts on our website to recruit new employees. You are using the conclusion to

A) preview your main points.
B) review the main theme of the presentation and to provide a final recommendation.
C) seek personal recognition by company management.
D) prove your intelligence.

Question 30

Which is the best advice to follow when using presentation templates?

A) Adjust the color scheme or font style of existing templates to suit your needs.
B) Never use preinstalled templates when you create a presentation.
C) Always use the same template each time you create a presentation.
D) All answer choices provide good advice about the use of presentation templates.

Question 31

For effective presentation slides, you should apply the 6-x-6 rule to most slides. The 6-x-6 rule means that

A) the entire presentation has no more than six slides.
B) each slide has no more than six words per line and no more than six lines.
C) each main idea has no more than six bullet points.
D) each slide is discussed for six minutes.

Question 32

You should create a multimedia slide for all of the following reasons except to

A) illustrate and simplify complex ideas.
B) provide a transition from one major point to the next.
C) demonstrate your use of technology.
D) introduce or review your key points.

Question 33

Your speech will be more effective if you have audience rapport. Rapport can be defined as

A) a bond connecting the speaker with the audience.
B) the awareness of topic importance.
C) an understanding of key points.
D) the ability to hear clearly.

Question 34

Zoom presentations

A) use 3D to help audiences better understand and remember content, details, and relationships.
B) deliver content and materials in fewer than five minutes for busy business professionals who need just a snapshot of the main ideas.
C) present information in a linear manner, much like traditional PowerPoint presentations.
D) are appropriate for only informative presentations.

Question 35

Which of the following tips for using special effects in a slideshow is most accurate?

A) Incorporate as many special effects as possible to keep the attention of your audience.
B) Add animation features only if doing so helps convey your message or adds interest to the content.
C) Never use any special effects in a slideshow because all special effects distract from the content of a slideshow.
D) Include special effects only if you are giving a sales presentation.

Question 36

Like it or not, speakers are judged on their appearance. Which of these is the best advice on choosing your attire for a business presentation?

A) Dress only as well as the best-dressed person in your audience, even if that means shorts and a t-shirt.
B) Dress professionally.
C) Conduct a survey among your colleagues to determine their opinion about your attire.
D) Wear your most casual, comfortable clothing so that you feel more relaxed.

Question 37

An effective visual aid

A) emphasizes and clarifies main points.
B) increases audience interest.
C) helps to jog the memory of a speaker.
D) All answer choices are correct.

Question 38

To help his listeners keep track of where he is in the presentation, Dominic has just said, Next I will discuss three plans for reducing waste. What verbal signpost is Dominic using?

A) Summarizing
B) Previewing
C) Switching directions
D) Enumeration

Question 39

Which of the following statements is most accurate?

A) Today's speakers rely exclusively on the use of multimedia slides in their presentations because they know that multimedia slides have no disadvantages.
B) Low-tech visual aids are not appropriate for the business world.
C) Effective speakers analyze their audience and the speaking occasion to help them determine what type of visual aid to use.
D) Multimedia presentations are no longer used in the business world.

Question 40

All of these are good advice for nonverbal messages during a presentation except

A) avoid being planted behind the podium.
B) use a variety of gestures planned and rehearsed in advance.
C) punctuate your words by varying your tone, volume, pitch, and pace.
D) maintain appropriate eye contact to show your confidence and preparation.

Question 41

Which of the following is the best recommendation for delivering an effective oral presentation?

A) Memorize the entire oral presentation so that you don't have to use notes.
B) Read the entire oral presentation to the audience so that nothing important will be overlooked.
C) Use an extemporaneous delivery.
D) Wing it!

Question 42

Good organization and conscious repetition are the two most powerful keys to audience comprehension and retention.

Question 43

Analyzing your audience can help you decide how to organize your presentation.

Question 44

Nearly every speaker must overcome stage fright; one of the most effective techniques to decrease stage fright is

A) wearing comfortable, relaxed clothing to enhance self-confidence.
B) knowing the subject thoroughly.
C) displaying a fully animated PowerPoint presentation.
D) picturing the audience naked.

Question 45

Which of these is the most accurate description regarding the use of pauses or silence in a presentation?

A) Speakers should never pause before starting a presentation because they will appear unsure.
B) Short fillers such as you know, like, um, or ah are better than any silence or pausing.
C) Speakers should avoid the use of pauses to ensure that they complete their speeches within the expected time frame.
D) Silence can be effective for speakers when they are transitioning from one point to another.

Question 46

Most people have some apprehension about public speaking.

Question 47

Effective speaking skills are important to recruiters.

Question 48

When you give a speech without multimedia technology, you may need to prepare notes. You should prepare these notes by writing major ideas

A) as single words.
B) in paragraph form.
C) in a complete sentence or two.
D) on a Kleenex so that your audience won't know you have any notes.

Question 49

If you will take questions at the end of your presentation, which of these is the best advice?

A) Announce the question-and-answer period in the conclusion of your presentation.
B) If you don't know the answer to a question, you should offer your best guess or make up an answer.
C) Begin each answer with a repetition of the question.
D) Direct your answers just to the person who asked the question.

Question 50

The most important part of preparation for an oral presentation is deciding the purpose.

Question 51

What is the best advice to follow when revising and proofreading your multimedia presentation?

A) Rely solely on spell-check to locate and correct any errors.
B) Don't worry about a few spelling and grammatical errors on slides because the attention will be on you rather than on the slides.
C) Proofread your slideshow using a printed copy.
D) Don't worry about being consistent with spacing, capitalization, or punctuation.

Question 52

No matter what kind of audience you will have, you must plan your presentation to focus on audience benefits.

Question 53

Smart presenters never announce what they are going to talk about prior to the body of the speech to increase suspense and to avoid redundancy.

Question 54

Before giving a presentation, you should

A) practice repeatedly.
B) arrive early to prepare the room and test any equipment.
C) practice stress-reduction techniques.
D) All answer choices are steps that a speaker should complete prior to giving a presentation.

Question 55

Anna plans to use a PowerPoint presentation in her speech. What advice should she follow?

A) Avoid discussing and interpreting each visual aid for her audience; instead, she should let her audience members draw their own conclusions about what the visual is conveying.
B) Use a laser pointer to draw her audience's attention to important points on her PowerPoint slides.
C) Leave each PowerPoint slide on the screen after she is done talking about it to ensure that her audience understands the slide.
D) Anna should practice all these tips as she uses PowerPoint in her presentation.

Question 56

The only type of presentation that business professionals must deliver is an oral report.

Question 57

Good speakers are born with an innate ability to give informative and persuasive presentations to audiences of all sizes.

Question 58

Only top-level executives must make business presentations.

Question 59

Follow all of these guidelines to deliver your presentation effectively except

A) present your first sentence from memory.
B) begin speaking immediately; that is, speak as soon as you are behind the lectern.
C) control your voice and your vocabulary.
D) show enthusiasm.

Question 60

Niccolo is nervous about his upcoming presentation. Which of these techniques will overcome his case of nerves and allow Niccolo to deliver a good presentation?

A) Hold his breath as long as he can to clear his head.
B) Tell the audience that he's nervous to get them to empathize with him.
C) Ignore any stumbles and keep going.
D) Avoid using visual aids.

Question 61

To maintain audience interest in a multimedia presentation, add as many animation and sound effects as possible.

Question 62

An oral presentation that incorporates visual aids is far more likely to be retained than one lacking visual enhancement.

Question 63

One of the best ways to begin a speech is with a statement such as "Today I am going to talk about..."

Question 64

Good speakers try to form a bond with the audience.

Question 65

Zoom presentations are becoming a popular alternative to multimedia presentations because of their interactivity and cinematic capabilities.

Question 66

By preparing a visually appealing multimedia presentation and ensuring that each slide is great looking, you can compensate for thin content.

Question 67

The most effective multimedia presentations rely heavily on text, use frequent bulleted lists, and employ few graphics or images.

Question 68

The only advantage of visual aids is that they improve the comprehension and retention of ideas.

Question 69

Lindsay plans to give her audience a handout with images of her PowerPoint slides. Lindsay should distribute this handout after her presentation to maintain audience control.

Question 70

You can avoid one of the biggest problems with most oral presentations if you focus your speech on a few key ideas.

Question 71

Listeners will remember the conclusion of a speech more than any other part of a speech.

Question 72

Your goals as a speaker are to make listeners understand, remember, and act on your ideas.

Question 73

Before you create a multimedia presentation, you must first analyze the speaking situation and determine the purpose of your slideshow.

Question 74

Roberto is preparing a PowerPoint multimedia presentation for a multicultural audience. He must choose his background colors carefully.

Question 75

The only type of visual a business speaker should use is a multimedia presentation.

Question 76

The use of visual aids can increase the self-confidence of a speaker.

Question 77

Create a slide in your multimedia presentation only if that slide will create interest, help the audience follow your ideas, highlight points you want your audience to remember, introduce or review key points, provide a transition from one idea to the next, or illustrate and simplify complex ideas.

Question 78

You can create a stronger organization in your presentation through the use of verbal signposts that will help your audience recognize your previews, summaries, or changes of direction.

Question 79

Natalia is presenting statistics about the diversity of college students in different parts of the country. She will most likely organize by chronology.

Question 80

It is acceptable for a speaker to break the 6 x 6 rule for multimedia slides when the users will be reviewing the presentation on their own with no speaker assistance.