Deck 12: Developing Oral and Online Presentations

Question 1

Sharon has been asked to prepare online presentations that people can either view live or download later from the company website.Sharon has to prepare a ________.

A)webcast
B)screencast
C)webinar
D)twebinar
E)YouTube video

Answer 1

A
Explanation: A)Webcasts are online presentations that people either view live or download later from your website.

Question 2

When facing a hostile audience during an oral presentation,________.

A)reward their goodwill with a presentation that is clear, concise, and upbeat
B)consider a direct approach to calm their fears and build acceptance
C)consider the indirect approach to find common ground and to diffuse anger before sharing your message
D)avoid eye contact to appear sincere and trustworthy
E)skip sections in your presentation that the audience does not want to hear

Answer 2

C
Explanation: C)When facing a hostile audience, recognize that angry audiences care deeply but might not be open to listening; consider the indirect approach to find common ground and to diffuse anger before sharing your message; work to keep your emotions under control.

Question 3

Organize short presentations the same way you would a ________.

A)grocery list
B)report
C)proposal
D)long memo
E)brief memo

Answer 3

E
Explanation: E)Organize short presentations the same way you would a letter or brief memo; organize long presentations as you would a report or proposal.

Question 4

Which of the following is the last step in planning oral presentations?

A)organize the information
B)select the right medium
C)gather information
D)analyze the situation
E)sort information

Question 5

The only sure way to measure the length of your presentation ________.

A)is to define your main idea in a sentence
B)is to be aware of audience needs
C)is to complete a practice run
D)is to compare it to your previous presentation time
E)is to use the rule of thumb of 5 minutes per slide

Question 6

During the planning stage of presentations,if you define your main idea,limit your scope and verify timing,and outline your content,you are ________.

A)analyzing the situation
B)gathering information
C)organizing information
D)selecting the right medium
E)adapting to the audience

Question 7

If you are facing an uninterested audience,you should ________.

A)find ways to connect your message with their personal or professional interests
B)reward their goodwill with a presentation that is clear, concise, and upbeat
C)familiarize yourself with the technical equipment
D)not try hard to hold their attention throughout
E)work to minimize audience interaction

Question 8

Dennis is giving his first training presentation to his team.His manager has asked Dennis to make sure his presentation fits the allotted time,since there are other presentations following his.Therefore,Dennis should ________.

A)focus on meeting audience needs and expectations more than, keeping to the time allotted
B)limit his scope
C)limit audience questions in the end
D)avoid summarizing
E)use the direct approach

Question 9

Which of the following mediums is suitable for an oral presentation?

A)screencasts
B)wikis
C)microblogging
D)instant messaging
E)applicant tracking systems

Question 10

Whenever you're up against a time or space constraint,try to view it as a creative challenge and ________.

A)focus on the most essential message points that are important to your audience
B)focus on the most essential message points that are important to you
C)skip the visual element of your presentation
D)give people printed handouts with additional detail
E)avoid question and answer sessions

Question 11

Which of the following stages involves choosing the delivery mode and practicing the presentation?

A)master your delivery
B)revise the message
C)prepare to speak
D)organize your information
E)adapt to your audience

Question 12

Berk is presenting his analysis,regarding the latest tool that his team has developed,to his colleagues in the organization.His manager has advised him to gauge the audience's experience because not everybody has the same background and experience.Therefore,Berk should ________.

A)analyze the mood that people will be in when he speaks to them
B)think about the mix of general concepts and specific details he will need to present
C)analyze the mix of men and women, age ranges, socioeconomic and ethnic groups, occupations, and geographic regions represented
D)anticipate possible objections or questions
E)estimate how many people will attend

Question 13

Evan has organized his material around conclusions and recommendations.Which of the following is Evan's purpose?

A)motivating the audience
B)informing the audience
C)persuading the audience
D)understanding the audience
E)adapting to the audience

Question 14

Aaron is preparing a presentation for his organization and he has been asked to analyze the situation thoroughly before embarking on the presentation.To be able to adjust his message and delivery he needs to focus on ________.

A)the seating and lighting arrangement
B)knowing the state of mind of the audience
C)minimizing audience interaction
D)controlling the environment to reduce distractions
E)familiarizing himself with the technical equipment

Question 15

Analyzing the situation for oral presentations involves defining your purpose and ________.

A)organizing the information
B)selecting the right medium
C)selecting the direct or indirect approach
D)outlining your content
E)developing an audience profile

Question 16

Which of the following actions will determine the audience size and composition?

A)Analyze your audience's likely mood when you speak to them.
B)Estimate how many people will attend.
C)Analyze why audience members are attending the presentation.
D)Determine what the audience already knows about the subject.
E)Anticipate possible objections and questions.

Question 17

You should be prepared to explain the who,what,when,where,why,and how of your subject for the ________.

A)introduction of the presentation
B)body of the presentation
C)conclusion of the presentation
D)summary of the presentation
E)recommendation part of the presentation

Question 18

Ronan is giving a presentation to convince the board of directors that they should build a new plant in Dallas to eliminate bottlenecks.He has "presenter's block" and needs help defining his main idea.Your suggestion to him would be to ________.

A)prepare a descriptive summary, so that the members get all the details
B)choose a delivery mode and practice presentation
C)prepare supporting visuals and speaking notes
D)define a purpose and develop a profile of the audience
E)compose a one-sentence summary that links his subject and purpose to his audience's frame of reference

Question 19

Which of the following is the first step in planning oral presentations?

A)organize the information
B)select the right medium
C)gather information
D)analyze the situation
E)sort information

Question 20

A fundamental difference with oral presentations and written reports is that in an oral presentation the audiences ________.

A)are not flexible
B)are always hostile and need further classification
C)prefer the indirect approach
D)are more or less trapped in your time frame and sequence
E)can skip back and forth if they're confused or don't need certain information

Question 21

Which of the following is the first stage of preparing an outline for your oral presentation?

A)Identify transitions between major points or sections, then write these transitions in full sentence form.
B)Prepare your bibliography or source notes; highlight those sources you want to identify by name during your talk.
C)State your purpose and main idea and then use these elements to guide the rest of your planning.
D)Identify major points in the body first, then outline the introduction and close.
E)Organize your major points and subpoints in logical order, expressing each major point as a single, complete sentence.

Question 22

Ian is preparing a presentation that he intends to use at a tradeshow.He needs to know which technology will help him easily edit and update,add sound,photos,video,and animation.He should use ________.

A)white boards
B)electronic presentations
C)flipcharts
D)overhead transparencies
E)chalkboards

Question 23

Which of the following instances best represents the statement "death by PowerPoint"?

A)a visually-loaded presentation about "glaucoma after 60" at a retirement home, given by a local eye specialist
B)a presentation that freezes due to recurrent software glitches in PowerPoint
C)a simple, authentic and clean slide on art curation with minimal design elements to distract the audience
D)a detailed presentation about the "impact of western cuisine in eastern markets" with elaborate animation
E)an informative presentation to junior high school students regarding "chocolate and tooth decay" using adaptations of extensive graphs and charts from the 1950s

Question 24

Apart from planning the actual speech,which of the following is another purpose of a presentation outline?

A)It doesn't have any other purpose.
B)It helps limit the scope.
C)It gives the audience a preview of what is to come.
D)It explains the who, what, when, where, why, and how of your subject.
E)It helps a presenter in planning the speaking notes.

Question 25

Integrating the storytelling approach into the structure of your presentation ________.

A)is a great way to capture and keep the audience's attention
B)is not effective in the indirect approach
C)is usually avoided in a professional setting
D)is more feasible when paired with the direct approach
E)depends on the time allotted

Question 26

In addition to getting the audience's attention and establishing your credibility,a good introduction gives your audience a preview of what is ahead.As a speaker,your preview should ________.

A)provide an anecdote to generate interest
B)focus on content, not the structure of your presentation
C)identify major supporting points of your presentation
D)always precede the introduction
E)help build your credentials

Question 27

The last step while preparing an effective speaking outline is to ________.

A)prepare your bibliography or source notes; highlight those sources you want to identify by name during your talk
B)arrange your notes on numbered cards or use the notes capability in your presentation software
C)add delivery cues, such as places where you plan to pause for emphasis or use visuals
D)prepare the planning outline and then strip away anything you don't plan to say directly to your audience
E)condense points and transitions to key words or phrases

Question 28

To prepare an effective speaking outline,start with ________.

A)arranging your notes on numbered cards or use the notes capability in your presentation software
B)preparing your bibliography or source notes; highlight those sources you want to identify by name during your talk
C)adding delivery cues, such as places where you plan to pause for emphasis or use visuals
D)the planning outline and then strip away anything you don't plan to say directly to your audience
E)condensing points and transitions to key words or phrases

Question 29

Jonas was giving a presentation and when it was time for his final remarks,he said,"Well,I guess that's it." Instead of ending it this way,which of the following should Jonas have done?

A)made sure his final remarks were memorable and had the right emotional tone
B)given an overview of all the topics he had covered in the presentation again
C)used the final remarks to further establish credibility
D)skipped back and forth through the presentation to ensure that the audience understood the message
E)give a preview of the next presentation

Question 30

Tim typically uses the direct approach during presentations.The structure of his presentations is imposed naturally by the subject.Tim's purpose is to ________.

A)motivate
B)collaborate
C)persuade
D)influence
E)analyze

Question 31

The ________ of a speech or presentation has two critical jobs to accomplish: making sure your listeners leave with the key points from your talk clear in their minds and putting your audience in the appropriate emotional state.

A)planning outline
B)close
C)introduction
D)body
E)speaking outline

Question 32

Which of the following is the last stage of preparing an outline for your oral presentation?

A)Identify transitions between major points or sections, then write these transitions in full sentence form.
B)Organize your major points and subpoints in logical order, expressing each major point as a single, complete sentence.
C)State your purpose and main idea and then use these elements to guide the rest of your planning.
D)Identify major points in the body first, then outline the introduction and close.
E)Choose a compelling title. Make it brief, action oriented, and focused on what you can do for the audience.

Question 33

A way to hold an audience's attention is to ________.

A)avoid sections in your presentation that will generate more questions
B)show how your message relates to their individual needs and concerns
C)always use the indirect approach to build acceptance
D)control the environment to reduce distractions
E)include humor and particularly colorful adjectives and adverbs

Question 34

Transitional words such as therefore,because,and in addition ________.

A)can be used as links between sentences and paragraphs
B)are distracting to the audience, when used often
C)can be helpful for only longer presentations
D)should be avoided as fillers
E)can link major sections of the presentation

Question 35

A(n)________ arouses audience interest in your topic and establishes your credibility.

A)effective introduction
B)long subject line
C)presentation outline
D)short summary
E)conclusion

Question 36

To help build your credibility before a presentation,________.

A)give the audience what they came for, that is begin with your presentation, do not spend time introducing yourself beyond your name and designation
B)introduce yourself, keep your comments brief, but don't be afraid to mention your accomplishments
C)introduce yourself, keep your comments brief, but don't go through your accomplishments
D)allow someone else to introduce you but leave your accomplishments for the supporting materials
E)let the audience decide your credibility through your presentation

Question 37

One of the ways to arouse audience interest in your presentation is to ________.

A)avoid storytelling
B)control the environment to reduce distractions
C)focus the presentation on the audience's sense of hearing only
D)skip over sections that might generate more questions
E)open with an amusing observation about the subject matter

Question 38

Which of the following provides all the cues and reminders the speakers need in order to present their material?

A)nonlinear report
B)speaking outline
C)organizational plan
D)audience outline
E)media curation website

Question 39

The close of a presentation is used to ________.

A)prepare the listeners for the information and insights the speaker has to share
B)connect the speaker's ideas with a variety of design clues
C)provide all the cues and reminders to present the material
D)discuss the main points
E)restate the main points, emphasizing what the speaker wants the listeners to do or to think

Question 40

Frank is giving a presentation to his team,which is a small group of people he already knows.His presentation style should ________.

A)be a formal style because it is still an office presentation
B)skip sections that might generate more audience questions
C)be a casual style that encourages audience participation
D)not limit his scope
E)be more organized like reports with a chronological structure

Question 41

James wants to explain the hierarchical nature of the company for new employees at the orientation.Which of the following visuals should be used to design such a slide?

A)pyramid
B)linear process
C)circular process
D)matrix
E)components of a whole

Question 42

Which of the following is a disadvantage of free-form slides?

A)They follow a text-heavy structured design.
B)They follow a bullet-intensive design.
C)They cannot present complex subjects.
D)They are time consuming and creatively demanding.
E)They limit the amount of information delivered at any one time to prevent cognitive overload.

Question 43

________ overcome the drawbacks of the alternative approach by providing complementary information through textual and visual means; limiting the amount of information delivered at any one time to prevent cognitive overload; and,helping viewers process information by identifying priorities and connections.

A)Microblogs
B)Structured slides
C)Free-form slides
D)Transparencies
E)Bullet-intensive slides

Question 44

________ is usually the most effective and easiest delivery mode.

A)Reading from handouts
B)Using transitions and audio clips
C)Speaking from notes
D)Reciting from memory
E)Reading your speech

Question 45

Choose font sizes that are easy to read from anywhere in the room,usually between ________ points.

A)10 and 14
B)18 and 22
C)28 and 36
D)36 and 44
E)45 and 53

Question 46

You can animate just about everything in an electronic presentation,but ________

A)avoid animations, as they are tedious
B)make sure an animation has a purpose
C)use videos instead
D)use sparingly, as they can be distracting
E)they are not meant for professional presentations

Question 47

Sean is presenting an analysis to his Japanese clients.It is important for Sean to take into account ________.

A)that he may not need an interpreter
B)that humor and use of similes, metaphors, and colorful adjectives and adverbs is advisable
C)that language is a more important consideration than local mannerisms or customs
D)that English is understood universally as the language of business
E)any cultural differences in appearance, mannerisms, and other customs

Question 48

You don't want to be fumbling with controls while the audience is watching and waiting,so make sure ________.

A)you're comfortable with the equipment you will be expected to use
B)the equipment you use is new
C)you get your own equipment
D)you don't rely on anyone else to operate the equipment
E)you avoid using equipment while giving your speech

Question 49

Audio and video clips in active presentations ________.

A)can be used to support points in the presentation, but not replacements for them
B)are effective replacements for the actual presenter
C)control the release of text, graphics, and other elements on individual slides
D)control how one slide replaces another
E)involve detailed images that are too dense and complicated for presentations

Question 50

Brunton is planning to use visually oriented free-form slides that many presentation specialists now advocate.While creating his slides Brunton should ensure that ________.

A)he changes the color and font selections throughout the presentation
B)the structure does not change randomly from one slide to the next
C)the structure changes randomly from one slide to the next
D)the slides are bullet-point intensive
E)he restricts these slides to the indirect approach

Question 51

As he completes each section,Nathan is planning to repeat the agenda slide but indicate which material has been covered and which section he is about to begin.This sort of slide is sometimes referred to as a(n)________.

A)title slide
B)agenda slide
C)bumper slide
D)navigation blueprint
E)moving blueprint

Question 52

Which of the following situations requires reading a speech?

A)presentation on new employee orientation
B)annual sales report presented to all employees
C)legal information presented to temporary hires
D)presentation on business and company ethics
E)presentation on market research for a new product to the research department of a company

Question 53

Kenny is working on a presentation which has a large number of points in a sequence.To help the audience focus on one point at a time,he can use ________.

A)decorative animation
B)transitions
C)builds
D)functional animation
E)hyperlink

Question 54

Which of the following is true about the background?

A)It contains unique text and graphic elements that make up each individual slide.
B)It involves motion that is directly related to your message.
C)It emphasizes important points, improves retention, and stimulates a variety of emotions.
D)It should compete with the foreground.
E)Its elements can be either functional or decorative.

Question 55

Barry is giving a presentation at his organization's annual summit,but he is given very little time to present.To effectively get his message across,he can ________.

A)skip through slides that will generate audience curiosity
B)distribute printed handouts or other support materials at the end of his presentation
C)load his slides with more information
D)limit introduction and conclusion
E)use a brighter background and simple foreground elements

Question 56

Which of the following can lead to ineffective presentation slides?

A)limiting the amount of information delivered at any one time to prevent cognitive overload
B)treating slide sets as standalone documents that can be read without a presenter
C)conveying complex ideas
D)skipping slides with complex text
E)using free-form slides

Question 57

One of the most common mistakes beginner speakers make is ________.

A)not including a question and answer session in the end
B)using free-form slides
C)not planning their outline
D)skipping slides with complex text
E)stuffing slides with too much text

Question 58

Which of the following is a disadvantage of free-form slides?

A)They follow a text-heavy structured design.
B)They require the speaker to convey most of the content.
C)They cannot present complex subjects.
D)They follow a bullet-intensive design.
E)They limit the amount of information delivered at any one time to prevent cognitive overload.

Question 59

With regard to design elements,the preferred highlight and accent color is ________

A)green
B)red
C)yellow
D)blue
E)white

Question 60

In a presentation,which of the following control how one slide replaces another,such as having the current slide gently fade out before the next slide fades in?

A)transitions
B)hyperlinks
C)builds
D)source codes
E)themes

Question 61

If you're speaking to a small group,particularly people you already know,establish a formal atmosphere that defines business boundaries.

Question 62

Developing a presentation involves developing your ideas,structuring support points,and phrasing your transitions.

Question 63

If you can't express your main idea in a single sentence,you probably haven't defined it clearly enough.

Question 64

If you are asked a difficult or complex question,avoid the temptation to ________.

A)answer it
B)sidestep it
C)meet the questioner afterward
D)respond with another question
E)clarify

Question 65

The most important aspect of any presentation is ________.

A)the length of the electronic presentation
B)using the right tools that complement your presentation
C)knowing what the audience needs
D)to stick to the purpose of the presentation
E)getting the audience to receive, understand, and embrace your message

Question 66

The ________ period is one of the most important parts of an oral presentation.It gives you a chance to obtain important information,to emphasize your main idea and supporting points,and to build enthusiasm for your point of view.

A)introductory
B)middle
C)question-and-answer
D)conclusion
E)introducing credentials

Question 67

Whether or not you can establish ground rules for Q&A depends on the audience and the situation.Guidelines,such as the number of questions allowed per person and the overall time limit for questions,should be established if you are presenting to a ________.

A)small group of high-ranking executives
B)large group of upper managers
C)group of potential investors
D)small group of clients
E)group of peers

Question 68

Short presentations should be organized like a report or proposal.

Question 69

If you are having a poor start to a presentation,you should ________.

A)stop your presentation and exit the stage
B)apologize and let the audience know about this
C)use an anecdote to lighten the mood
D)stop and restart the presentation from the beginning
E)keep going because things usually get better as you move along

Question 70

Jeremy is all set to give his presentation in a couple of days,but he is really nervous and about to lose sleep over it.To gain confidence and recover from any glitches that he might encounter,Jeremy should concentrate on his ________.

A)creativity
B)visualization
C)preparation
D)breathing techniques
E)knowledge of equipment

Question 71

You have been invited to speak at a seminar on the importance of networking online.Before giving your presentation,you decide to post the main points of your presentation on your company blog and encourage comments.Which of the following actions will be most beneficial to both the audience and the presenter?

A)Monitoring audience tweets about the presentation, during the presentation.
B)Posting the main points of your presentation on the company blog, viewing the comments after the presentation, and setting up a discussion forum to discuss the issues.
C)Posting the main points of your presentation online, but disabling comments in order to encourage live audience feedback during the presentation.
D)Posting the entire presentation online for further review after considering the audience's comments but before actually presenting it.
E)Discussing relevant online comments during the presentation, responding to any live-audience feedback, and encouraging further feedback after the presentation through an online forum.

Question 72

Jake is giving a presentation to an angry group of investors.He is quite sure that during the Q&A round at least some of them will ask hostile questions.In this situation,Jake should ________.

A)sidestep the questions
B)allow himself to show his emotional commitment to the subject
C)respond honestly and directly while keeping his cool
D)refuse to answer those questions
E)let them know that these questions will be addressed later

Question 73

Visualizing your success is one of the suggested techniques to overcome anxiety during a presentation.When you do this,you are supposed to visualize yourself ________

A)feeling confident and able to handle any situation
B)finishing the presentation
C)making mistakes so you can avoid it in the actual presentation
D)in the best of your business attire
E)as floating above the audience

Question 74

Which of these scenarios would be considered part of the backchannel?

A)a presenter uploading his presentation, after he has presented it, on the company wikipage
B)the presenter requesting his audience to email their comments to him after the presentation
C)audience members texting each other during a presentation
D)an audience member standing at the microphone to ask a question
E)an audience member writing a question for the presenter on a piece of paper that will be given to the moderator

Question 75

The writing stage of a presentation involves defining the main idea,limiting your scope,selecting the direct or indirect approach,and outlining your content.

Question 76

Which of these techniques will help you convert anxiety into positive energy?

A)Taking a five-minute break from speaking.
B)Taking slow, deep breaths.
C)Memorizing your presentation.
D)Visualizing your failure.
E)Preparing less material than necessary.

Question 77

When people advise speakers to "stop worrying about being perfect" or that "everyone makes mistakes," they are ________.

A)wrong, because successful speakers focus on perfection; any distractions can take away from the message being conveyed
B)right, because successful speakers focus on making an authentic connection with their listeners, rather than trying to be perfect
C)asking the speaker to foresee mistakes
D)not concerned with a quality product
E)asking the speaker to include humor in the presentation

Question 78

The ________ period will often consume most of the time allotted for a presentation when the speaker is addressing high-ranking executives in the company.

A)Q&A
B)summary
C)introduction
D)conclusion
E)body

Question 79

Planning oral presentations involves gathering information and organizing it.

Question 80

A line of communication created by people in an audience to connect with others inside or outside the room,with or without the knowledge of the speaker is generally known as ________.

A)the backchannel
B)datasourcing
C)the datachannel
D)groupthinking
E)crowdsourcing