Deck 12: Visual Aids

Question 1

Illustrations that relate indirectly to the text should not be placed in the body of the report.

Answer 1

True

Question 2

Up to ten areas can be compared in one multiple-bar graph.

Answer 2

False

Question 3

An organization chart shows supervisory and direct reporting relationships within an organization.

Answer 3

True

Question 4

The best location for a visual aid is on the same page as the text referring to it or the next page.

Question 5

A style manual is used by publishers to maintain consistency in writing and formatting their publications.

Question 6

If more than one illustration appears in a written report, all visual aids within the report should be referred to in the text by number before they are shown; that is, the text reference to the visual should come before placement of the visual.

Question 7

Word tables can present a comparison of ideas or characteristics of different items.

Question 8

A source note gives credit to the resource used for the illustration..

Question 9

A legend should be shown on a multiple-line or multiple-bar graph to identify the lines or bars.

Question 10

Every visual aid should have a title that, along with the contents, makes the meaning clear.

Question 11

Organization charts should be used only when they show the entire organization.

Question 12

An effective visual aid in a written report should be easily understood without referring to the text material.

Question 13

Light and dark shadings are better than different colors for showing multiple item values on a bar chart unless all copies will be produced on a color printer or copier.

Question 14

A stacked-bar chart shows comparison of variable values that fall above or below a reference point.

Question 15

Tables are efficient for presenting detailed data in a small amount of space.

Question 16

Two formatting styles used in business reports for illustrations are APA and traditional (HOW 12).

Question 17

Flip charts and posters are economical, easy-to-use visual aids for large groups.

Question 18

Pictures, SmartArt.or clip art would be shown as figures or illustrations using a traditional style manual (HOW 12}.

Question 19

One of the most important purposes of a visual aid in a business report is to make the report colorful and attractive.

Question 20

A positive-negative bar chart is the best illustration for showing elements within a quantitative variable.

Question 21

Which of the following is NOT true of titles of illustrations for business reports?

A) For APA and traditional styles, titles are placed under a figure.
B) Traditional style centers the heading of a table or figure and uses all upper-case letters for the title.
C) Consistency in numbering, placement, and formatting visual aids within a report is important.
D) In APA style, the title of a table or a figure, along with the table or figure number, begins at the left margin.

Question 22

Which of the following is correct for the use of source notes for visual aids?

A) Acknowledging sources of visual aids is not as critical as acknowledging sources of the text material.
B) A source note should be used whenever content of an illustration is originated by the writer.
C) The source note goes below the illustration; however, APA uses the italicized word Note followed by a period before the resource information.
D) Traditional style for a source note uses the word Source (not italicized) followed by a semicolon.

Question 23

Which of the following statements is NOT true of visual aids in business reports?

A) Selecting either APA or traditional style to format illustrations and following it promotes consistency and a professional appearance in written reports.
B) Using visual aids helps communicate ideas and improve retention.
C) Placing visual aids in the appendix is preferred rather than the body of the report if they are indirectly related to the text or of interest to only a few readers.
D) Placing the number and title above a figure follows APA style.

Question 24

Explain how a podcast or video might be used effectively as part of an oral presentation.

Question 25

Which visual aid is best to illustrate how the parts of a whole are distributed?

A) Pie chart
B) Flowchart
C) Bar chart
D) Line chart

Question 26

What are multimedia aids? Give examples.

Question 27

Which two of the following charts does not begin with zero at the bottom, extreme left?

A) simple bar charts
B) Multiple-line charts
C) Positive-negative bar charts
D) Stacked-bar charts

Question 28

Explain how the number and title of a table differs for APA and traditional (HOW)location and formatting.

Question 29

Slides or transparencies work well with groups of different sizes.Which one of the following statements is NOT true about their use for presentations.

A) The beginning, the ending, and the most important points of the presentation should be used as content for presentation slides or transparencies.
B) Type should be in uppercase letters to be easily read.
C) Font sizes should be 36 point for titles and 24 point for bulleted text.
D) As a general rule, keywords rather than complete sentences should be used on slides or transparencies.

Question 30

Describe two techniques that may be used to differentiate the lines for each variable in a multiple-line graph.

Question 31

Name and explain a visual presentation aid that would be appropriate for a speaker to use during a presentation in which he or she wished to engage the audience in a brainstorming activity.

Question 32

Explain at least three purposes that effective visual aids should achieve.

Question 33

Compare and contrast a simple bar chart (graph)with a multiple-bar chart (graph).

Question 34

Describe a purpose of a map, a diagram, photograph or logo, and a graph in a report.

Question 35

The best visual aid to illustrate step-by-step progression of a complex procedure is a (an)

A) line graph.
B) flowchart.
C) organization chart.
D) stacked-bar graph.

Question 36

Describe three types of visual aids that can be used to help the audience remember information from a presentation and three types that can improve retention of information from a written report.

Question 37

Describe three ways that inaccurate visual aids can be misleading.

Question 38

Which chart is best in demonstrating differences in values within variables by dividing each bar into its parts?

A) Broken-bar chart
B) Stacked-bar chart
C) Multiple-bar chart
D) Positive-negative bar chart

Question 39

Physical objects are sometimes passed around as part of a presentation.Which of the following statements is NOT true about their use?

A) Use of a physical object introduces the sensory dimension of touch.
B) Use of a physical object may be a distraction from listening.
C) Use of a physical object may involve a cutaway model to show parts.
D) Use of a physical object does not reinforce the message.

Question 40

In APA format, each table is numbered separately and referred to as a (an)

A) Table.
B) Chart.
C) Illustration.
D) Figure.

Question 41

Figure 2. The number of listeners (in thousands) for radio broadcasts of basketball and football are compared for each region over a three-year period.
Jarrad's Inc.surveyed its employees to determine the highest level of educational achievement for each person.Construct the visual aid that most effectively illustrates how each educational level compares with others.The results of the survey are shown below.Use either APA or traditional style for placement of the title.This will be used as an oral presentation in a meeting and will require no number.

Question 42

Select the most appropriate visual aid to illustrate each of the following.Give justification for each of your selections.
a.Location of controls on a VCR remote
b.Breakdown of nutrition facts for a serving of cereal
c.Comparison of expenses for a volunteer organization during a year
d.Comparison of weight loss/gain for four people during a six-month period
e.Routing of an application for credit through an organization

Question 43

Williams Petroleum operates four oil wells in Oklahoma.Construct the visual aid that most effectively illustrates how the production levels of each well varied over the past four quarters.The production of each well (in barrels)is shown below.This visual aid will be used in as a slide projection for a presentation and will not require a number.

Question 44

Sports Communications broadcasts basketball and football games for universities in three geographic regions--East, West, and North Central areas of the United States.Results of three annual listener surveys are shown in Table 1.The CEO has asked that you develop a report that identifies the number of listeners to see trends in growth or loss of listeners over the three-year period for each region.Use the data in Table 1 to construct a multiple-column chart (graph)that shows listener patterns for each region in thousands over the three-year period.Follow APA style to format the title and number of your graph.Assume that this is the second of four graphs to be included in the report.
Table 1
Number of Listeners (in Thousands)for Radio Broadcasts of Basketball and Football