Deck 12: Designing and Delivering Business Presentations

Question 1

Extemporaneous presentation is the most effective form of presentation for performingreligious or fraternal rites.

Answer 1

False

Question 2

The success of a presenter is completely dependent on the formality of the presentation, the time taken to prepare, and the nature of the audience.

Answer 2

False

Question 3

Manuscript presentation is a presentation in which a speaker is called on without prior notice.

Answer 3

False

Question 4

Identify the first step in the process for planning, preparing, and rehearsing presentations.

A)Organize the message to be delivered
B)Envision the audience
C)Consider the applicable contextual forces
D)Prepare visual aids

Question 5

Distance deliveryformats are appropriate for presentations that coverhighly sensitive or confidential issues.

Question 6

Regina runs into her supervisor in the hallway and updates him on a current project on his request. Such a briefing is a type of oral briefing.

Question 7

Which of the following is an effective introduction strategy for a presentation?

A)Avoid startling statistics
B)Use jargon and technical terms
C)Establish rapport
D)Present the purpose statement indirectly

Question 8

Oral presentations asa medium of communication are similar towritten messages in terms of the kind of informationthey are useful for conveying.

Question 9

Rajesh presented a lecture to the biology students at AMT University. However, his presentation was not well received by the audience. Which of the following actions of Rajesh is most likely to be the reason for the audience's reaction?

A)He did not use speech habits such as clearing the throat and coughing.
B)He used transition words to move from the body of the presentation to the closing.
C)He smiled and waited for the audience's applause.
D)He did not tie the closing to the introduction of the presentation.

Question 10

Presentations should be used to deliver large amounts of detailed information as communicating such information over email will bore the recipients.

Question 11

During a presentation,an effective introduction captures the involves the audience and captures their attention.

Question 12

In a presentation, the purpose of the closing is to:

A)support and refocus the audience's attention on the purpose statement.
B)provide relevant statistics to support the presentation.
C)initiate rapport with the audience.
D)set the stage for the entire presentation.

Question 13

Because webcasting runs on each participant's Internet browser, a presentationcan reach hundredsof locations at once.

Question 14

_____ are defined as informal presentations prepared and presentedwith little time for planning and developing.

A)Extemporaneous presentations
B)Memorized presentations
C)Phonetic briefings
D)Oral briefings

Question 15

Aneffective handout can help audience members rememberyour message.

Question 16

Writtencommunication is more difficult to process thanspoken communication.

Question 17

Using empathy, a presenter can effectively focus on thelistener as an individual ratherthan a stereotype of a specific culture.

Question 18

Higher pitches for bothmen and women are perceived as sounding moreauthoritative.

Question 19

Speakers who use presentation visuals are consideredbetter prepared and more interesting, and achieve theirgoals more often than speakers who do not use visuals.

Question 20

Conclusions are often stated and supported with highlights when closing a persuasive presentation.​

Question 21

Which of the following types of presentation ensures maximum content coveragefor complex materialand technical conference presentations?

A)Manuscript presentation
B)Memorized presentation
C)Impromptu presentation
D)Extemporaneous presentation

Question 22

Which of the following should a speaker generally avoid in the body of a presentation?

A)Quotes from prominent people
B)Simple vocabulary and short sentences
C)Familiar frame of reference
D)Numerous detailed statistics

Question 23

Explain the value of knowing an audience in the preparation of a presentation.

Question 24

The effective use of presentation visuals:

A)clarifies and emphasizes important points.
B)increases the time required to present a concept.
C)decreases retention from 38% to 14%.
D)reduces a speaker's ability to achieve his or her goals.

Question 25

_____ isa presentation in which a speakerwrites out a speech, commits it to memory, and recites it verbatim.

A)Extemporaneous presentation
B)Impromptu presentation
C)Manuscript presentation
D)Memorized presentation

Question 26

Identify the type of presentation in whicha speaker iscalled on without prior notice.

A)Extemporaneous presentation
B)Memorized presentation
C)Manuscript presentation
D)Impromptu presentation

Question 27

Wilson is a manager at Gamma Data Inc., a Japanese multinational IT corporation, in the United States. Kagawa, the president of Gamma Delta, asks Wilson to make a presentation for the board of directors from Japan scheduled to visit the company the next week. Not all members of the board are competent speakers of English. Which of the following suggestions should Wilson keep in mind while presenting to the board of directors?

A)Enunciate each word and speak more slowly than normal.
B)Seek feedback from the directors often using "Do you understand?"
C)Use humor generously to break the ice.
D)Adapt a casual style of dressing that suits American culture.

Question 28

The members of the national organization Toastmasters, members are required to speak on various topics on a regular basis. In one of its events, a member pulls a topic from a hat, spends a few minutes preparing, and then gives a 3-5 minute presentation on the topic. What kind of presentation is this?

A)Memorized presentation
B)Scripted presentation
C)Extemporaneous presentation
D)Impromptu presentation

Question 29

Manuscript presentations:

A)are planned, prepared, and rehearsed but not written in detail.
B)protect speakers against being misquoted.
C)are frightening to many people because the speaker is called on without prior notice.
D)increase speaker-audience rapport.

Question 30

Which of the followingresults from the way in which a speakerproduces and joins sounds?

A)Phonation
B)Articulation
C)Pronunciation
D)Connotation

Question 31

Memorized speeches:

A)are planned, prepared, and rehearsed but not written in detail.
B)restrict natural body gestures and motions.
C)allow the speaker to interact
with the audience and identify the audience's specific
needs.
D)are frightening to many people because the speaker is called on without
prior notice.

Question 32

When speaking to a culturally diverse audience, a speaker should:

A)adapt to subtle differences in nonverbal communication.
B)use long sentences with acronyms and expressions.
C)speak in a loud voice.
D)jot down ideas on a flip chart instead of using highly professional visuals.

Question 33

Which of the following is a type of presentationin which aspeaker plans, prepares, and rehearses but does not write everythingdown?

A)Extemporaneous presentation
B)Impromptu presentation
C)Manuscript presentation
D)Memorized presentation

Question 34

Which of the followingallows acompany to conduct a presentation in real time overthe Internet simultaneously with a conference telephonecall?

A)Webcasting
B)Stand-alone presentations
C)Videoconferencing
D)Augmented reality conferencing

Question 35

List the three major parts of an effective presentation structure and briefly describe the goals of each.

Question 36

Extemporaneous presentations:

A)​restrict natural body gestures and motions.
B)​can be delivered with conviction.
C)​limit speaker-audience rapport.
D)​are written out in detail ahead of time.

Question 37

Which of the following is true of phonation?

A)It involves smooth, fluent, and pleasant
speech.
B)It results from the way in which a speaker
produces and joins sounds.
C)It involves both the production and the
variation of the speaker's vocal tone.
D)It improves the clarity of the speaker's voice, reducing strain and voice distortion.

Question 38

What are the possible mistakes a speaker could make in using presentation visuals?

Question 39

Which of the following guidelines will helps createdynamic and useful presentation visuals?

A)Limit colors to no more than three colors on a slide, to avoid an overwhelming feel
B)Increase the number of visual aids used in a single
presentation
C)Include a detailed description of the contents in the slide content
D)Use elaborate slide headings and titles with articles and pronouns

Question 40

Identify an important factor of phonation.

A)Articulation
B)Pronunciation
C)Volume
D)Intensity

Question 41

List the guidelines foradapting your presentationskills to videoconferences and Web presentations.

Question 42

Discuss in detail the techniques to ensure the audience understands yourpoint and reinforces it.

Question 43

Improving Presentation VisualsNortheastern University has developed a presentation to introduce professors to the use of podcasting in classrooms. One of the slides conveys the advantages of podcasting. The content of the slide is as follows:
Podcasting: The Advantages for Students in Higher Education
Podcasting is revolutionizing higher education in many ways.
akes "anyplace, anytime" learning a reality
ives students portability in their busy lives
onvenience of accessing resources on a mobile device
tudents can learn at their own pace in their own time at their own convenience.
earning through listening
ccommodates rich content
t is a useful learning tool.
Required:
Explain what needs to be done to make the slide content effective. Revise the content of the slide based on the effective guidelines for designing presentation visuals.

Question 44

Identify four actions you can take during a presentation to increase your effectiveness as a speaker.

Question 45

Presentation Media that Match the Audience​A speaker must choose the appropriate medium or combination of media to accomplish the purpose of a presentation and to meet the needs of a specific audience. Caleb is developing a two-hour supervisory workshop on effective techniques for conducting performance appraisals. The previous trainer relied solely on providing information through a PowerPoint presentation. Caleb wants to integrate several presentation visuals to effectively provide the training information and maintain the interest of the audience.​Required:​Discuss the appropriate presentation visuals for Caleb's supervisory workshop on performance appraisals that will best achieve his purpose with the audience.

Question 46

When discussing with a representative of your audience, what are the questions that you should seek answers for?

Question 47

List five communication benefits of videoconferencing.

Question 48

What is crisis communication
Discuss the steps to be followed by an organization during a crisis.

Question 49

Azhar is a team leader inData Services Limited (DSL), a multinational information technology service, consulting, and business solutions company. He mentors, coordinates, and leads 50 junior business and data analysts in his company. In a meeting, Stephanie, a manager, briefs Azhar about a client visit. Important delegates from Royale Bank plc (RBP) are scheduled to visit DSL next month. RBP is a Spanish banking and insurance holding company, based in Madrid, Spain. Stephanie wants Azhar to make a presentation for the delegates from RBP about his team and how they can help RBP manage its clients. RBP is looking for an associate to manage their accounts and are in the process of visiting different IT corporations in the United States of America to form a partnership. Describe in detail the guidelines that Azhar needs to follow to plan and prepare a team presentation.

Question 50

When should oral presentations be chosen as the method of message delivery
Explain in detail.