Deck 9: Writing Reports and Proposals

Question 1

The executive summary should be ______ the length of the report.

A)1/4
B)1/6
C)1/9
D)1/10

Answer 1

D

Question 2

Which is NOT a correct form of back matter?

A)a reference list of secondary research
B)an executive summary
C)a bibliography of useful sources
D)supplemental material that would interrupt the continuity of the report proper

Answer 2

B

Question 3

The executive summary of a formal report is also known as the ______.

A)heading
B)table of contents
C)recap
D)synopsis

Answer 3

D

Question 4

Which statement about visual aids is false?

A)They range from dramatic to informational.
B)They are placed close to the first reference or as back matter.
C)The choice of aid depends on the formality of the report.
D)They may appear as appendixes.

Question 5

Which of the following is a function of headings in a report?

A)headings minimize white space
B)headings spell out the significance of the material in a section
C)headings act as signposts to guide the reader through the report
D)all of these

Question 6

In what order is the groundwork of a report completed?

A)develop recommendations,define the problem,seek data
B)define the problem,develop recommendations,seek data
C)develop recommendations,seek data,define the problem
D)seek data,define the problem,develop recommendations

Question 7

Which of the following is NOT a function of business reports?

A)data transfer
B)proposing a solution to some problem
C)providing information that helps the organization achieve its objectives
D)all of these

Question 8

Which is NOT true of visual aids in reports?

A)they should clarify the information in the report
B)they should be referred to in the text
C)abbreviations should not be used
D)tables and figures are numbered as separate series

Question 9

A memo report ______.

A)always uses direct order
B)employs headings
C)always includes bulleted lists
D)does not include visual aids

Question 10

Organization by ______ is the most common organizational plan because it is so broad.

A)quantity or size
B)criteria or factors
C)place
D)quality

Question 11

Which of the following is the most dramatic visual aid?

A)table
B)bar graph
C)pie chart
D)none of these

Question 12

The final paragraph of a letter report should contain ______.

A)a statement of goodwill
B)a summary
C)authorization details
D)a reminder of the contractual agreement

Question 13

Which of the following is NOT considered back matter of a formal report?

A)glossary
B)bibliography
C)acknowledgments
D)appendix

Question 14

The report's title page includes all of the following EXCEPT ______.

A)the heading "Title Page"
B)the report's title
C)identifications of the writer and the intended reader(s)
D)date

Question 15

Which is an optional element in the introduction of a formal report?

A)a plan of development
B)a statement of methodology
C)definitions of key terms
D)a statement of authorization

Question 16

An example of an informal business report is a(n)______.

A)trip report
B)proposal
C)RFP
D)annual report

Question 17

Which of the following is NOT considered front matter of a formal report?

A)title page
B)introduction
C)executive summary
D)table of contents

Question 18

The pattern of organization for a report dealing with chronologically sequenced material would be ______.

A)place
B)quantity
C)quality
D)time

Question 19

Which of the following factors should influence the format that a report takes?

A)audience
B)legality
C)direct order
D)indirect order

Question 20

The formality of a report depends on ______.

A)its significance
B)precedent
C)effort
D)all of these

Question 21

Headings are NOT appropriate in a letter report because the length is usually only 5-8 pages.

Question 22

The memo report starts with a brief introduction that tells the purpose of the report and who authorized it.

Question 23

Headings are a useful tool in guiding the reader through the report.

Question 24

Indirect order is usually preferred for short reports and proposals.

Question 25

The title page serves to motivate the reader to read,interpret,and use the formal report.

Question 26

Letter reports differ from memo reports according to ______.

A)format,tone,and audience
B)introduction,body,and conclusion
C)direct,neutral,and indirect order
D)all of these

Question 27

Long reports tend to have a more informal appearance.

Question 28

When intended readers are internal to the organization,a letter report is the appropriate format.

Question 29

A popular format for formal business reports is ______.

A)PowerPoint decks
B)memos
C)e-mails
D)blogs

Question 30

Most of the data needed for business reports are primary data.

Question 31

Reports requiring less effort should be written less formally.

Question 32

How many tables and figures should be included in a report to warrant a list of illustrations in the front matter?

A)1
B)5
C)10
D)15

Question 33

Formality and frequency are two elements by which reports can be classified.

Question 34

With the advent of new technology,written reports are being phased out.

Question 35

The groundwork or preliminary effort a report writer makes before the report is written often takes more time than actually writing the report.

Question 36

The introduction of a memo report should include which of the following?

A)purpose
B)data sources
C)scope
D)all of these

Question 37

Direct order is usually the best arrangement of points for ______.

A)proposals
B)negative news
C)routine reports
D)long formal reports

Question 38

Indirect order is usually the best arrangement of points for ______.

A)routine reports
B)proposals
C)informative reports
D)good news

Question 39

Generally,the title page is the first page for most formal reports.

Question 40

Organization by place is appropriate for a report dealing with simultaneous but separate events.

Question 41

Explain the differences between dramatic and informational visual aids.Why is the line graph both dramatic and informational?

Question 42

The most common reason that managers write reports is that someone asked them to.

Question 43

What purposes does the transmittal document serve?

Question 44

Back matter is optional for a formal report.

Question 45

What are the steps in composing an executive summary for a report?

Question 46

Actually writing the report takes more time than doing the preliminary groundwork.

Question 47

A report writer should gather data before developing solutions or action items.

Question 48

In general,more sophisticated audiences and those already familiar with the workings of a business will appreciate dramatic visual aids.

Question 49

Visual aids can be incorporated into the report proper or attached as back matter,depending on the material and on the audience.

Question 50

How do headings in a report indicate the relative significance of the material?