Deck 11: Preparing and Delivering Business Presentations

Question 1

If a slide deck makes "stand-alone sense," then it means that the slide deck ________.

A)is comprehensible only for those people who have prior knowledge of the topic
B)includes every word the presenter plans to say
C)requires the presence of the presenter standing there to explain the slides
D)requires supporting documents like handouts for it to be understood
E)can be understood by anyone who reads it without the benefit of the presenter

Answer 1

E
Explanation: "Stand-alone sense" means that the presentation needs to make sense to anyone who reads it without the benefit of the presenter to explain the information.

Question 2

To capture the audience's attention in the opening of a presentation,information should be ________.

A)new
B)personally relevant
C)controversial
D)objective
E)supported by visual aids

Answer 2

B
Explanation: Research shows that information relevant to the audience's goals and intentions is especially attention-getting,so get your audience involved right from the start of the presentation with information that is personally relevant to them.

Question 3

What is the purpose of using a visual aid presentation?

A)To communicate the main ideas and logic of the presentation
B)To incorporate sentence-style headlines to summarize key points
C)To provide illustration and backup
D)To increase the amount of support material in the body of the slide
E)To create one unique message per slide

Answer 3

C
Explanation: In presentations where the speaker's words carry the main story of the presentation,the slides primarily provide illustration and backup.They also tend to devote more space to various forms of illustration that focus the discussion and demonstrate the points.

Question 4

The more specific your outcome statement,________.

A)the more difficult it will be to create an effective presentation
B)the more time it will take to create an effective presentation
C)the longer your presentation will need to be to be effective
D)the easier it will be to create an effective presentation
E)the less persuasive your presentation will be

Question 5

Using slides for a presentation that do not require the use of your hands or a laser pointer to direct the audience's attention are needed when ________.

A)the audience will view the presentation from a remote location
B)you are using your own computer to present the slides
C)you need to present using a microphone
D)you are addressing senior leadership within the organization
E)the presentation is casual

Question 6

The first step in planning a presentation is to determine ________.

A)who is the audience
B)how to achieve my desired outcome
C)where the presentation will be given
D)how the message will be delivered
E)the purpose of the presentation

Question 7

In a stand along presentation,what is the purpose of using sentence-style message headlines?

A)To include every word you want to say
B)To summarize the key point of each slide
C)To communicate the main idea of the presentation
D)To provide support material
E)To be as comprehensive as possible

Question 8

The best presentation messages will ________ for the audience.

A)inspire action
B)provide information
C)clarify difficult concepts
D)answer a question
E)save time

Question 9

Which of the following allows the presenter to capture the attention of the audience and build interest before introducing new ideas?

A)Creating a colorful slide deck
B)Providing a framework for the presentation
C)Establishing rapport by starting with something the audience is familiar with
D)Limiting the number of key points included
E)Incorporating clearly recognizable patterns

Question 10

How does the primacy effect determine the order of your presentation?

A)The audience needs a few minutes to focus on the topic.
B)The audience will better understand key points to look for in the presentation.
C)The audience is likely to remember the first things they hear.
D)The audience is likely to let their minds wander later in the presentation.
E)The audience will be able to apply their personal goals to the presentation.

Question 11

If a presentation requires the audience to work together to reach an answer,the presentation will be ________.

A)informational
B)persuasive
C)instructional
D)collaborative
E)anecdotal

Question 12

How will determining who is in the audience help the presentation planning process?

A)Analyzing the audience helps the presenter develop content.
B)Analyzing the audience helps the presenter determine desired outcome.
C)Analyzing the audience helps the presenter determine specific objectives.
D)Analyzing the audience helps the presenter develop visual aids.
E)Analyzing the audience helps the presenter organize the content.

Question 13

Which of the following is a question that you need to answer to successfully analyze your audience?

A)What is the main concern of the presentation?
B)Who are the key players and decision makers?
C)Will you be standing and presenting the slides?
D)How quickly can you complete the presentation?
E)Can you embed video within your presentation?

Question 14

When you deliver a business presentation,________.

A)you are best to limit your materials to slides to offer an effective message
B)you should never embed video or audio files with your slides
C)mixing several medium options is not recommended,as this will likely confuse your audience
D)you can combine different materials to best serve your purpose,audience,content,and setting
E)flipcharts should not be included in a presentation

Question 15

A business presentation should indicate a consideration for the audience's point of view by ________.

A)minimizing problems or concerns
B)telling the audience what they need from the presentation
C)describing how the audience can support your solutions
D)being held at a nearby location
E)using words such as "you" and "we"

Question 16

How can you focus on specific points and make them meaningful to the audience?

A)Focus on what the information means to the audience.
B)Focus on the number of points you wish to make.
C)Focus repeatedly on one key point and tie each discussion to that point.
D)Use a variety of patterns to incorporate an element of surprise.
E)Specifically tell the audience what you want from them.

Question 17

When determining what to say to achieved a desired outcome and help the audience remember the main idea of the presentation,a presenter is focused on which aspect of presentation planning?

A)Purpose
B)Audience
C)Message
D)Setting
E)Medium options

Question 18

Which of the following will help to create a memorable conclusion to your presentation?

A)Utilize the primacy effect.
B)Use general terms to remind the audience what you talked about.
C)Ask for what you want.
D)Hand out a copy of your slides.
E)Repeat your main points.

Question 19

What is the goal of establishing rapport with the audience?

A)To introduce yourself
B)To convince the audience that the information is relevant to them
C)To motivate the audience
D)To allow the audience to feel confident that you have considered their needs in the presentation
E)To preview the content of the presentation

Question 20

When composing a presentation,content should ________.

A)change the audience's opinion
B)engage the audience and meet their needs
C)be presented in bullet points
D)include design elements that provide distraction
E)include a variety of visual aids

Question 21

When asking the audience to do what you want,you need to ________.

A)remind the audience of key points
B)create a call to action with tangible tasks
C)visualize the outcome for the audience
D)remind the audience of the satisfaction they will experience
E)create a check list or timeline to display content

Question 22

What is the advantage to keeping key points to a maximum of four or five?

A)People generally expect at least seven key points,and you will leave them wanting more.
B)People are more likely to remember them when the presentation is over.
C)Few points take less time to develop and present.
D)Four or five key points allows the presenter to present "chunks" of related information.
E)Fewer key points allow the audience to find patterns in the information.

Question 23

If you close a presentation by reminding the audience of the key ideas presented,what technique are you using to close the presentation?

A)Summarizing the main message
B)Asking for what you want
C)Visualizing outcomes
D)Identifying next steps
E)Offering a checklist with timelines

Question 24

Once you know the organization of your content,you can begin outlining it as a series of slides by creating a ________.

A)dot leader
B)header
C)marker
D)footer
E)storyboard

Question 25

A slide deck is helpful to those who could not attend a presentation because the slide deck can be used ________.

A)to create interactive presentations
B)as visual aids
C)as reference documents
D)to create stronger persuasive messages
E)as webinars

Question 26

Which of the following are used to show relationships between numbers and the meaning of numerical information?

A)Prezi slides
B)Text slides
C)Image slides
D)Data slides
E)Combination slides

Question 27

Which of the following will help the audience identify a pattern in your slide presentation?

A)Alignment
B)Strong contrasting elements
C)Proximity of information
D)Repetition of design elements
E)Data slides

Question 28

Which visual aid design tool allows you to apply design features to all slides in a file?

A)Embedded fonts
B)A template
C)A slide master
D)A storyboard
E)Prezi

Question 29

How can a presenter motivate the audience to care about the presentation?

A)Provide a framework for the presentation.
B)Ask questions of the audience.
C)Limit the number of key points.
D)Make it valuable to the audience.
E)Compose a memorable conclusion.

Question 30

Which of the following is a graphic symbol whose form communicates its meaning,regardless of language?

A)A storyboard
B)An icon
C)Data slides
D)Animations
E)A diagram

Question 31

What should be the focus during the middle of the presentation?

A)Points that are meaningful to the audience
B)As many key points as possible within the given time frame
C)Keeping the audience surprised and engaged
D)Creating a strong ending
E)Combatting the primacy effect

Question 32

Audiences easily get lost and bored if they cannot anticipate the twists and turns the presentation may take.To avoid this,the presenter should ________.

A)open the presentation with a genuine question
B)establish rapport with the audience at the beginning of the presentation
C)mention the audience benefits at the end of the presentation
D)provide a framework for the presentation during the opening of the presentation
E)open the presentation with an anecdote

Question 33

The end of a presentation is ________ the beginning.

A)as important as
B)less important than
C)far more important than
D)insignificant compared to
E)required to be less memorable than

Question 34

An agenda can also serve as a ________ for the presentation.

A)key point
B)visual aid
C)effective opening
D)way to capture the audience's attention
E)visual map

Question 35

Which of the following is a function of the conclusion of your presentation?

A)Get your audience's attention.
B)Establish rapport with your audience.
C)Motivate your audience to care about your presentation.
D)Preview the organization of your presentation.
E)Make the next steps clear to your audience.

Question 36

Composing a powerful conclusion to a presentation will help to increase the ________.

A)belief bias
B)ambiguity effect
C)confirmation bias
D)recency effect
E)focusing effect

Question 37

The concept of ________ comes from the film industry,and it helps you see the big picture of the presentation before you get too involved in creating individual slides.

A)animation
B)a storyboard
C)a slide deck
D)message headlines
E)stand-alone presentation

Question 38

Which of the following is a goal of the opening of a presentation?

A)Establishing rapport with the audience
B)Analyzing the requirements of the audience
C)Identifying the tools that will be needed to be used during the presentation
D)Presenting information using patterns
E)Visualizing the outcome of the presentation

Question 39

A(n)________ is a very short story,usually a true one that can bring a subject to life.

A)citation
B)anecdote
C)quotation
D)message headline
E)paraphrase

Question 40

Days or even weeks after a presentation,the audience may remember the conclusion of a presentation.What is this the result of?

A)Primacy effect
B)Handouts
C)Compelling statements
D)Visual cues
E)Recency effect

Question 41

A slide master ________.

A)is a word processing tool
B)enforces consistency in your visual elements
C)saves you time,but runs the risk of inconsistent formatting
D)is useful as it allows you to cut and paste the formatting from one slide to the next
E)is a network-security related software

Question 42

In a stand-alone presentation,________ communicate main ideas and logic of the presentation.

A)message headlines
B)bullet points
C)agenda slides
D)graphic designs
E)storyboards

Question 43

What should a speaker do to avoid the temptation to ramble during question and answer sessions?

A)Assign all questions to be answered by one person.
B)Anticipate questions and plan answers.
C)Have predetermined areas that each team member will cover.
D)Use a two-part response.
E)Break the question into complex,but clear,categories.

Question 44

How can a presenter be sure his or her presentation does not sound monotone?

A)Speak to the back of the room.
B)Emphasize important words and phrases.
C)Speak slowly.
D)Use intentional pauses.
E)Eliminate filter words.

Question 45

Which of the following can be used as visual cues,allowing the presenter to build rapport with the audience instead of reading from notes or a script?

A)Increased eye contact
B)Visual aids
C)A well-modulated voice
D)Questions from the audience
E)Presenting as a member of a well-coordinated team

Question 46

What is the advantage of using bullet points instead of paragraphs in text slides?

A)They add visual interest.
B)They are expected by the audience.
C)Relationships can be easily identified.
D)The writer can fit more information on each slide.
E)They can be transferred to web-based presentations.

Question 47

What is the benefit of presenting as a team?

A)The team can take advantage of each individual's strengths.
B)Team members can add on to what another team member is speaking about.
C)Team members can correct each other's mistakes.
D)Team members can gauge audience interest while another team member is presenting.
E)The team can have a variety of visual aids.

Question 48

When distributing copies of your presentation to customers,how can you avoid plagiarism when using photos found on the internet?

A)You must acknowledge the source immediately under the photo.
B)You can only use someone else's photo if it is for advertising purposes.
C)You can only include photos created by your organization.
D)You must contact the copyright holder for the right to use the photo.
E)You must copy the photo or slide exactly as found.

Question 49

How can using Prezi software for a presentation allow the presenter to better respond to audience needs?

A)By making it easy to show the relationship between the whole and the parts
B)By minimizing the learning curve
C)By allowing the presenter to easily toggle between elements
D)By engaging the audience with new technology
E)By creating a visual metaphor

Question 50

The question-and-answer session with the audience during your presentation ________.

A)helps you build your credibility by demonstrating your expertise and openness
B)is not an effective way to make your presentation interactive
C)does not allow you to deflect or address your audience's criticism
D)undermines and trivializes the important parts of your presentation
E)does not allow you to emphasize and expand on important points

Question 51

During a presentation,pausing intentionally ________.

A)indicates that something new is coming
B)should never be done because it hampers the flow of your presentation
C)prevents your audience from processing information
D)is discouraged,as it distracts the audience
E)increases the incidence of "ers" and "ums"

Question 52

How can a presenter make a good first impression even before they begin to present?

A)Greet audience members as they arrive,introduce yourself,and get used to talking with them.
B)Dress for the part.
C)Decide where to stand.
D)Keep the lights up so the audience can focus their attention on you.
E)Control nervous habits.

Question 53

________ are visual effects that control when and how elements appear on your slides while you present.

A)Transitions
B)Animations
C)Storyboards
D)Slide masters
E)Hyperlinks

Question 54

What is the best way to become a good presenter?

A)Speak softly.
B)Have extra material.
C)Incorporate as many visual aids as possible.
D)Practice.
E)Memorize the presentation.

Question 55

In terms of body language,during a presentation you should ________.

A)avoid making eye contact with anyone in the audience
B)keep your hands in your pockets
C)select just a couple of people in the front of the audience and maintain eye contact with these people only
D)stand in one position and avoid moving
E)smile

Question 56

If someone asks a question that you cannot answer,________.

A)never say "I don't know"
B)dismiss the question,saying that you will answer it later
C)don't be afraid to say,"I don't know"
D)maintain your credibility by trying to bluff your way around the question
E)dismiss the question as irrelevant to avoid having to admit that you don't know

Question 57

In business presentations,when presenting as a team,________.

A)everyone on the team must participate equally in the presentation
B)avoid introducing the next presenter
C)interrupt immediately if a teammate forgets to mention a point
D)practice transitions from person to person
E)be prepared to present your own slides only

Question 58

Answering questions during or after a presentation is a form of ________.

A)reinforcement
B)persuasive speaking
C)recency effect
D)planned discussion
E)impromptu speaking

Question 59

Which of the following guidelines should be followed to use your voice effectively during a presentation?

A)Speak to the front of the room because it will help you adjust your volume.
B)Modulate your voice.
C)Avoid speaking slowly,especially at the beginning of the presentation.
D)Avoid pausing intentionally.
E)Maximize the use of verbal tics.

Question 60

Dressing appropriately for a presentation is part of ________.

A)evaluating the audiences' response
B)coordinating with the team
C)controlling your body
D)planning the presentation
E)setting the stage

Question 61

In visual aid presentations,the speaker's words carry the main story of the presentation and the slides primarily provide illustration and backup.

Question 62

During a presentation,restrict yourself to using only slides to aid in audience understanding.

Question 63

How can a presenter manage the audience's experiences in a live,online presentation?

A)Look for nonverbal signals that material is unclear.
B)Ask for verbal feedback.
C)Proactively manage the presentation based on audience needs.
D)Allow listeners to download audio portions of the presentation.
E)Allow the audience to download the slide deck ahead of time.

Question 64

A ________ is recorded without an audience,posted on a website or a social media site such as YouTube or Vimeo,and distributed through website or social media links.

A)slide
B)webcast
C)web post
D)seminar
E)podcast

Question 65

Which online presentation format is designed to be given to live audiences and is intended to be interactive?

A)Virtual presentations
B)WebEx
C)Webinars
D)Video podcasts
E)Audio podcasts

Question 66

Which type of online presentation format is recorded without an audience,then posted on a website?

A)Podcast
B)Webcast
C)Webinar
D)Slideshare
E)Virtual meeting

Question 67

Which of the following can be used to create a networked conversation among the audience of the presentation,allowing the presenter to respond to audience questions and comments without interrupting the flow of the presentation?

A)Live podcasts
B)Impromptu speaking
C)Backchannels
D)Webcasts
E)Webinars

Question 68

During a question-and-answer session,while answering a question,________.

A)avoid summarizing the question
B)avoid being defensive or dismissive
C)look only at the person who asked the question
D)avoid breaking the question into parts even if it is complex
E)if you don't know the answer,make up the answer

Question 69

The material used for a presentation and the presentation style are determined independent of the setting of the presentation.

Question 70

What can a presenter do to ensure that a podcast includes content that provides value to the audience?

A)Write a script and practice.
B)Make the podcast easy to find.
C)Choose content that will be relevant for a long time.
D)Commit to a regular podcast schedule.
E)Choose the best medium for the audience.

Question 71

Analyzing your audience helps you develop content that is of interest to the audience.

Question 72

When presenting to a cross-cultural group,what can be done to help all audience members understand important concepts?

A)Use several gestures to emphasize important information.
B)Make eye contact to all audience members.
C)Use nonverbal cues,such as nodding your head,to show interest in the audience.
D)Use simple words and speak slowly and clearly.
E)Use industry jargon as often as possible.

Question 73

The end of a presentation should be impactful,but it is not as important as the beginning.

Question 74

A business presentation generally is about framing ideas and sharing them.

Question 75

In the case of a stand-alone presentation,the slides should include every word you plan to say.

Question 76

How can a presenter ensure information in a podcast will be meaningful for extended periods of time?

A)Write a script.
B)Make the podcast easy to find by a variety of audiences.
C)Produce the podcasts on a regular schedule.
D)Provide content that users will find useful beyond the immediate moment.
E)Use strong visual components that might replace the spoken words.

Question 77

When responding to a question by restating the question,then providing your main point and details,what process is the speaker using?

A)Three-part answers
B)Primacy
C)Recency
D)Persuasion
E)Complexity

Question 78

A stand-alone presentation should not include an agenda slide.

Question 79

If you want your audience to believe something or do something,the general purpose of your presentation should be to inform.

Question 80

Research shows that information relevant to the audience's goals and intentions is especially attention-getting.