Deck 19: Making Oral Presentations

Question 1

In an oral presentation,it is best to use two significant digits for complex numbers such as $32,378,451,and represent them as $32 million.

Answer 1

True
Explanation: Statistics and numbers can be convincing if presented in the right manner. One should simplify them by reducing them to two digits and putting them in a context.

Question 2

A presenter tends to sound more natural if he talks from memory and does not refer to notes.

Answer 2

False
Explanation: A presenter tends to sound more natural if he talks from notes but it is important to write down the opener and close in advance and memorize them.

Question 3

It is best to avoid using startling statements or questions in openers to an oral presentation.

Answer 3

False
Explanation: For openers to an oral presentation, one can use one of the four common openers. These comprise of startling statements, anecdotes, quotations, or questions. An opener should garner interest in the audience and build a rapport with them.

Question 4

Complex financial information is easier to be delivered using an oral presentation rather than a written document.

Question 5

Well-designed visuals in PowerPoint slides give presentations a professional image and serve as an outline for a talk.

Question 6

The best strategy in an oral presentation is to show an audience that an issue affects them directly.

Question 7

An oral presentation should be more complex than a written message when delivered to the same audience.

Question 8

In a persuasive presentation,one should start with the strongest point or best reaction.

Question 9

Informative presentations have the sole purpose of entertaining an audience.

Question 10

In an oral presentation,one should provide an overview of the points one will make in order to offer the audience explicit clues of the structure of the presentation.

Question 11

Oral style uses more personal pronouns,less varied vocabulary,and more repetition than written styles.

Question 12

Humor is the only way to set an audience at ease and directing humor at them helps build a rapport.

Question 13

Oral messages are better at presenting several specific details of a law,procedure,or policy compared to written messages.

Question 14

In a guided discussion,the speaker serves as an expert where questions are held until the end of the presentation.

Question 15

The purpose statement that guides a speaker's choice of strategy and content should be the same as the introduction of the talk at the beginning of the presentation.

Question 16

A persuasive presentation has the primary purpose of motivating an audience to act or to believe and providing information is an important way to persuade.

Question 17

Oral presentations have three basic purposes of informing,persuading,and building goodwill.

Question 18

In an opener to a presentation,distant events are more effective events in capturing an audience's attention in comparison with local events.

Question 19

A dinner party to recognize and motivate achievers in an organization is an example of an informative presentation.

Question 20

One of the first steps in planning an oral presentation is identifying the five ideas that one wants an audience to take home.

Question 21

Which of the following is the main purpose of using informative presentations?

A) Motivating an audience to act or believe
B) Validating an audience's commitment to goals
C) Stroking an audience's egos to help achieve milestones
D) Informing or teaching an audience
E) Pleasing and entertaining an audience

Question 22

Gestures such as swaying on one's feet work well for an oral presentation and help one build on his/her natural gestures.

Question 23

Speakers who use many changes in tones,pitch,and stress seem to be dull and confused during an oral presentation.

Question 24

Filler sounds occur when a speaker pauses before saying the next word and can be avoided through sufficient practice before a presentation.

Question 25

The main purpose of _____ is to entertain and validate an audience.

A) persuasive presentations
B) informative presentations
C) goodwill presentations
D) technical meetings
E) training sessions

Question 26

After the question period in an oral presentation,the speaker should summarize the main point once more.

Question 27

A written message may be preferred over an oral message because it is easier to:

A) present extensive or complex data.
B) answer questions and build consensus.
C) focus an audience's attention on specific issues.
D) use emotion to motivate an audience.
E) get instant response or feedback.

Question 28

Which of the following is a feature of a guided discussion?

A) The speaker speaks as an expert who knows all the answers.
B) The speaker talks and shares information without any interruption.
C) The audience is uninvolved while the speaker delivers data.
D) The speaker serves as a facilitator to help the audience tap its knowledge.
E) Questions from the audience are held until the end of the presentation.

Question 29

Which of the following is a similarity between oral and written presentations?

A) Both use visuals to clarify or explain a material.
B) Both focus the audience's attention to specific points.
C) Both take the same time to get a response from an audience.
D) Both present extensive, complex data with ease.
E) Both interact with the audience to offer instant answers.

Question 30

Most of a speaker's gaze time should be directed at the screen.

Question 31

High-pitched voices are generally considered to be more authoritative and pleasant to listen to than low-pitched voices.

Question 32

During an oral presentation,it is important to use body energy in strong gestures and movement.

Question 33

Which of the following guidelines should be followed while planning a strategy for a presentation?

A) Identify three main ideas that an audience should take home
B) Ensure that a written message is simpler than an oral message
C) Include complex visuals which draw the attention of an audience
D) Simplify supporting detail so that it is easy to follow them
E) Use technical jargon and treat the audience as experts on the subject

Question 34

Presentation visuals should include titles,but do not need figure numbers.

Question 35

Which of the following is a difference between monologue presentation and guided discussion?

A) Monologue presentations are lengthier than guided presentations.
B) Monologue presentations garner more audience response.
C) Monologue presentations produce more commitment to the result.
D) Monologue presentations produce more responses regarding analysis.
E) Monologue presentations need less time than guided presentations.

Question 36

Pitch is a voice quality which emphasizes one or more words in a sentence.

Question 37

Which of the following is an example of an informative presentation's primary purpose?

A) Training new employees how to use computer software
B) Convincing people to contribute to a worthy cause
C) Congratulating a team on a good job done
D) Convincing an audience for votes for an election
E) Recognizing and motivating achievers of an organization

Question 38

_____ are primarily used to motivate the audience to act or believe.

A) Persuasive presentations
B) Employee recognition speeches
C) Goodwill presentations
D) Training sessions
E) Informative presentations

Question 39

While designing power point slides,it is important to use clip art to make the material more interesting,irrespective of whether the art is apt for the points mentioned.

Question 40

Which of the following is true of purpose statements in oral presentations?

A) It is disconnected from one's choice of strategy.
B) It is the same as the introduction of one's talk.
C) It needs to be memorized instead of written down.
D) It should always be explicit in a presentation.
E) It guides the choice of strategy and content.

Question 41

The Traffic Safety Department of Toronto is organizing a presentation on Road Safety on World Road Safety Day.Which of the following statements will best help in making the presentation relevant to the audience's experiences?

A) "Safety is the number-one priority of our department."
B) "Think how your heart raced the last time you had a close call on the road."
C) "Seat belts save lives. Make sure you put them on while you drive."
D) "You are required by law to wear your seat belt while driving."
E) "The department cares about your safety. It is better to be safe than sorry."

Question 42

Matilda needs to address a large group of people to give a talk at a climate summit on Effects of Using Non-Renewable Energy.She will be provided with a microphone and equipment which will make her voice reach till the end of the large conference hall.However,she needs to ensure that her voice of the sounds of each word reaches the audience.Which of the following does she need to focus on?

A) Pitch
B) Amplification
C) Enunciation
D) Tone
E) Stress

Question 43

Truman has finished giving a presentation on "Exploitation of Forests to Extract Palm Oil" to a funding agency.The director of the organization has a query on the industry figures of the palm oil industry,to which Truman does not know the answer.Which of the following statements should Truman state that will best help him handle the question?

A) "The palm oil industry is a huge one and knowing the exact figure is quite difficult."
B) "I am not sure of the industry figures of the palm oil industry. But I could check and get back to you."
C) "You will find it interesting but these figures will not affect our campaign in any way."
D) "The palm oil industry is an extensive one but you could check the website of the forest department for details."
E) "This is a good question. You could refer to the handouts distributed."

Question 44

Which of the following needs to be followed while using notes and visuals in a presentation?

A) Using short phrases and bullets in notes to cover the maximum information
B) Looking at notes frequently to avoid going blank or forgetting points
C) Directing most of one's gaze at the screen instead of the audience
D) Holding note cards very low so that the audience cannot view them
E) Having notes that are complete enough which help when one goes blank

Question 45

Emily has given a presentation to a group of trainees at her hotel on how to deal with angry,dissatisfied customers.Just as she finishes,one of the trainees asks her a question on what one should do if one is not sure of the information to be provided to a guest.Which of the following should she do that will best help her handle the question?

A) Nod her head to indicate that she understands the question.
B) Inform that she has already answered the question before.
C) Link her answers to points she made during her presentation.
D) Say "That is an excellent question."
E) Agree with the questioner and the question and proceed to explain.

Question 46

Which of the following should be followed while using an opener?

A) Read out the opener from notes to seem more professional.
B) Avoid using startling statements as the first point of interaction.
C) Personalize it to the needs and interests of the audience.
D) Use humor directed against the audience to grab their attention.
E) Generalize it to be able to suit interests of any audience.

Question 47

Which of the following is an example of a signpost?

A) "In addition, solar energy can replace usage of coal."
B) "If you have any questions, please raise your hands."
C) "Now let us talk about what we can do to help."
D) "Can you all hear me loud and clear at the back?"
E) "Please tell me if I speak too fast for you to follow."

Question 48

You have just presented a difficult proposal to a board of superiors at work.A senior executive who does not like you asks,"So why should we listen to you? You have only been here two years." The best response to this is most likely to be:

A) "You have been here fifteen years, and you do not know how to handle this either."
B) "I am sorry you feel I am inexperienced. Compared to you, I suppose I am."
C) "Are you hassling me because you do not like the proposal or because you like to hassle me?"
D) "You are asking how reliable our research on this project is. We tested six scenarios…"
E) "Please let us be mature about this and not bring our personal differences into it."

Question 49

To organize short informative briefings,one should:

A) give all the reasons in favor of something, then those against it.
B) explain the symptoms of the problem, and identify its causes.
C) start with the past, move to the present, and then the future.
D) discuss three aspects of a topic or issue.
E) explain the obvious solution and reason why they will not work.

Question 50

Statistics and numbers can be convincing if they are presented in ways that are easy to see and hear.Which of the following is an example of the best way to represent numbers?

A) Nineteen hundred and fifty eight billion dollars
B) Just under nineteen billion dollars
C) $19,361,979
D) Less than 20,316,999
E) $19 billion

Question 51

Sally recently gave a presentation at a media house on a possible tie-up for an environmental campaign.Her audience found her presentation professional and well-prepared.Which of the following did Sally most likely do?

A) Speak in a monotone which helped retain the attention of the audience
B) Made eye contact with only a few important audience members
C) Referred to notes frequently which prevented her from skipping points
D) Appeared professional by standing with feet joined together
E) Used varied tone, stress, pitch, while talking to the audience

Question 52

Which of the following modes of openers in an oral presentation would result in getting the audience to raise hands and participate actively?

A) Anecdote
B) Question
C) Quotation
D) Startling statement
E) Narration

Question 53

_____ refers to the rising or falling inflection that tells an audience whether a group of words is a question or a statement.

A) Tone of voice
B) Stress
C) Emphasis
D) Pitch
E) Enunciation

Question 54

Which of the following guidelines should be followed while using PowerPoint presentations?

A) Make a minimum of seven points on each slide
B) Use different varied backgrounds to make it look attractive
C) Choose a dark background if lights are turned off during a presentation
D) Use a high contrast between words and backgrounds
E) Ensure the oral presentation has more data than the text on slides

Question 55

Which of the following should be followed while choosing information for a presentation?

A) Have seven main points which help an audience connect with at least one
B) Avoid giving an outline if material is detailed and ensure they stay focused on the presentation
C) Make the audience aware of negatives and inconsistencies even if they do not enquire about them
D) Avoid connecting main points and their relations as this tends to confuse the audience
E) Choose information that is most persuasive for an audience and which answers questions

Question 56

Which of the following is a difference between oral and written styles of presenting information?

A) Oral styles use more personal pronouns than written styles.
B) Oral styles use longer sentences and words than written styles.
C) Oral styles use more varied vocabulary than written styles.
D) Oral styles use less repetition than written styles.
E) Oral styles use more complex words than written styles.

Question 57

The opener in an oral presentation should ideally:

A) share jokes directed against the audience to draw attention.
B) explain why one is qualified to speak on the topic.
C) summarize the five vital points of the presentation.
D) interest the audience and establish a rapport with them.
E) be read out from one's notes or references.

Question 58

"Chemical dependency costs U.S.businesses more than $26 billion per year." This opener in an oral presentation is an example of:

A) an anecdote.
B) a question.
C) a quotation.
D) a startling statement.
E) narration.

Question 59

Which of the following is a characteristic of an interactive presentation?

A) The speaker talks without any interruption from the audience.
B) The speaker keeps questions and queries till the end of discussion.
C) The presentation is conversational in nature.
D) The speaker serves as mediator to tap the audience's knowledge.
E) The speaker's audience is more or less uninvolved.

Question 60

Johanna is about to give a presentation to a client which could get her promotion or end up in trouble,depending on the performance.She feels jittery and nervous as the time to give the presentation comes closer.Which of the following should she do to calm herself?

A) Have an extra cup of coffee to make her more alert
B) Be frank and humorously tell everyone that she is nervous
C) Get rid of the nervousness by having a light alcoholic beverage
D) Avoid analyzing the audience which may increase the anxiety
E) Re-label her nerves and say to herself, "My adrenaline is up."

Question 61

Explain with an example the purpose of using a guided discussion.

Question 62

Tom needs to give a presentation to the campaign manager of his project to convince him that Internet media is the best medium to promote the upcoming campaign on Child Rights.What kind of a presentation should he be giving? Support your answer with reasons.

Question 63

What is the easiest way to make a group presentation? What points should one keep in mind in such a presentation?

Question 64

What are the different voice qualities one needs to develop for a good speaking voice when delivering an oral presentation?

Question 65

How are informative presentations different from goodwill presentations? Discuss with the help of examples.

Question 66

List four ways to have a strong end to a presentation.

Question 67

Explain the 1-2-3 pattern of organizing information with the help of an example.

Question 68

What are the four modes commonly used for openers of oral presentations?

Question 69

Explain with an example,reasons for which written messages are more useful than oral messages.

Question 70

How do monologue presentations,guided discussions,and interactive presentations differ from one another?

Question 71

What is an overview and how is it different from a signpost?

Question 72

Sally recently made a presentation to college students on "The Magic of Thinking Big." Throughout the presentation,she made eye contact with the audience which helped the session be a huge success.Why do you think making eye contact with the audience helped the session become a success? Explain.

Question 73

How should one handle questions while giving an oral presentation? What are the key points to keep in mind?

Question 74

What are the five guidelines for designing presentation slides?

Question 75

State the five advantages that oral messages have over written messages.