Deck 3: Project Phases and Organization

Question 1

The project quality manager focuses on the quality of the client's product.

Answer 1

False

Question 2

A score of 1 in the Darnall-Preston Complexity Index indicates the lowest level of complexity.

Answer 2

True

Question 3

Tracking project costs is an activity associated with the project sponsor.

Answer 3

False

Question 4

Project phases do not have clear-cut end dates and some activities in an early phase of the project will continue into the later phases.

Question 5

The activities that occur within the initiation phase are the same for all projects.

Question 6

The DPCI score for organizational complexity would indicate the lowest level of complexity when the number of people involved is large and the functions are handled by many different people.

Question 7

The Darnall-Preston Complexity Index DPCI) ranks complexity in four categories: external, internal, technology, and quality.

Question 8

Identifying and acquiring the project management infrastructure is an activity carried out during the project initiation phase.

Question 9

If the technology used in a project is new to some of the team members who are not in key positions, the DPCI score for technology familiarity would be 2.

Question 10

A punch list is created during the planning phase of a project.

Question 11

Commodities are items that are specially designed and manufactured for a project.

Question 12

The organizational approach to a project is influenced by the knowledge and skills of the team.

Question 13

Identifying the project team is an activity carried out during the project execution phase.

Question 14

The project sponsor is involved in the day-to-day operations of the project.

Question 15

The largest number of purchased items for most projects are commodity items.

Question 16

With reference to technology newness, the DPCI score would indicate the highest level of complexity when the technology is new and has just been released for general use.

Question 17

In the Darnall-Preston Complexity Index, the scores range from 1 least complex) to 10 most complex).

Question 18

When the project manager and the team members have done many similar size projects the DPCI score for size would be 5.

Question 19

Planning activities occur during the entire life of the project.

Question 20

Some projects are larger than major divisions of some organizations, with the project manager responsible for a larger budget and managing more risk than most of the organizational leaders.

Question 21

Which of the following activities is typically performed during the initiation phase?

A) Transferring the project staff off the project
B) Assigning a project manager
C) Handing over control of the product to the client
D) Creating a punch list
E) Closing down the project office

Question 22

The project quality manager focuses on:

A) the quality of the project work processes and not the quality of the client's product.
B) the quality of the client's product and not the quality of the project work processes.
C) the quality of the project work processes and the quality of the client's product.
D) the quality of the client's work processes and the quality of the client's product.
E) the quality of the client's product and not the quality of the client's work processes.

Question 23

A punch list is completed during the _____ phase of the project life cycle

A) planning
B) initiation
C) closeout
D) execution
E) maintenance

Question 24

The emphasis of the _____ phase is to develop an understanding of how the project will be executed and develop a plan for acquiring the resources to execute the plan.

A) planning
B) initiation
C) closeout
D) execution
E) maintenance

Question 25

Confirming or developing conceptual schedules and budgets usually takes place during the _____ phase of the project life cycle.

A) planning
B) initiation
C) closeout
D) execution
E) maintenance

Question 26

Project execution resources, such as office space, computers, and communications equipment, are acquired during the _____ phase of the project life cycle.

A) planning
B) initiation
C) closeout
D) execution
E) maintenance

Question 27

In the case of a complex construction project, renting a construction trailer and buying office supplies and computers for the project team to establish a construction office at the construction site are the functions performed by an) _____.

A) quality assurance team
B) project sponsor
C) procurement team
D) project control team
E) infrastructure support team

Question 28

What is a punch list?

A) A list of items that remain to be done during the project closeout phase
B) A list of guidelines for project members
C) A list of objectives that are accomplished during the project closeout phase
D) A list of controls implemented in the project
E) A list created during the project initiation phase which includes all customer expectations

Question 29

The initiation phase typically ends:

A) when there is sufficient information to begin developing a detailed schedule and budget.
B) once the project manager has been chosen.
C) after project execution resources such as office space and computers) have been acquired.
D) when the project scope has been clearly defined and all stakeholders are in agreement.
E) once the punch list has been completed.

Question 30

Which of the following statements is

A) The project sponsor is involved in the day-to-day operations of the project.
B) The project sponsor is typically a member of middle management.
C) The project sponsor cannot provide input into the project scope.
D) The project sponsor is a representative of the client organization.
E) The project sponsor has the organizational authority to provide resources and overcome barriers for the project.

Question 31

The four major phases of a project life cycle are initiation, planning, _____, and project closeout.

A) analysis
B) design
C) execution
D) staffing
E) maintenance

Question 32

Project documents are archived during the _____ phase of a project.

A) initiation
B) closeout
C) execution
D) maintenance
E) planning

Question 33

In the case of an information technology IT) project, which of the following activities is carried out during the execution phase of the project life cycle?

A) Identifying the project team
B) Identifying and acquiring the project management infrastructure
C) Developing detailed procurement plans
D) Developing the software code
E) Archiving the project documents

Question 34

During the _____ phase the client takes control of the product of the project.

A) planning
B) initiation
C) closeout
D) execution
E) maintenance

Question 35

The _____ phase of a project life cycle, which PMI labels "organizing and preparing," includes the development of more detailed schedules and a budget.

A) analysis
B) planning
C) execution
D) closeout
E) maintenance

Question 36

The project team will expend resources and time creating stakeholder alignment during the _____ phase of the project life cycle.

A) planning
B) initiation
C) closeout
D) execution
E) maintenance

Question 37

The span of control represents:

A) the number of people working on a project.
B) the number of people reporting to a manager.
C) the responsibilities of each person working on the project.
D) the authority of the project team.
E) the risk profile of the project.

Question 38

All of the following activities are most likely carried out during the initiation phase of a project EXCEPT:

A) arranging project kickoff meetings.
B) identifying the project team.
C) developing the resources needed to develop the project plan.
D) handing over control of the product to the client.
E) identifying and acquiring the project management infrastructure.

Question 39

The _____ phase, labeled by PMI as "carrying out the work," includes the major activities needed to accomplish the work of the project.

A) planning
B) initiation
C) closeout
D) execution
E) maintenance

Question 40

A DPCI score of 5 for technology familiarity indicates that no team member has worked on the technology before.

Question 41

The DPCI score for size would be 4 in which of the following situations?

A) The project manager and team members have done many similar size projects before.
B) The project size is at the high or low end of the range of project sizes that the organization or team members have done before.
C) The project size is about 50 percent higher or lower than projects the organization or most of the team members have done before.
D) The project size is about 20 percent higher or lower than projects the organization or some of the team members have done before.
E) Neither the organization nor the team members are experienced working on a project this size.

Question 42

In commodity procurement, the key to success in managing commodity suppliers is:

A) to allow bidders to develop innovative concepts for meeting the performance requirements.
B) the development of clear performance specifications.
C) the process for developing the bids and evaluating and awarding the contracts.
D) developing aligned work processes and shared goals with suppliers.
E) having the project sponsor on the project coordinate activities with suppliers.

Question 43

Which of the following functions is an example of a project administrative function?

A) Procurement
B) Planning and scheduling
C) Accounting
D) Change management
E) Customer relationship management

Question 44

With reference to the technological complexity of a project, the newness of technology refers to:

A) the familiarity the team members have with the technology.
B) the duration for which the technology has been used in the industry.
C) the degree in which the technology has been accepted in the industry.
D) the simplicity of the technology.
E) the duration for which the parent organization has been using the technology.

Question 45

The DPCI rating of 5 for technology familiarity reflects which of the following situations?

A) The technology is new to some of the team members who are not in key positions.
B) Several team members have not worked with this technology, including some of the key team members.
C) The technology is new and no one has worked with it before.
D) Standardized training is available for the technology.
E) The team members have all used the technology or have been involved with projects that used this technology.

Question 46

Jim has been selected as a member of a project team. He has been entrusted with the responsibility of providing the team with a vision of success and connecting everyone involved in the project to that vision. Based on this information, we can say that Jim is:

A) a part of the project administration.
B) a part of the technical management team.
C) the project manager.
D) the project champion.
E) a part of the project control team.

Question 47

These items are typically bid and the lowest prices that can meet the schedule of the project will win the contract.

A) Deliverables
B) Project infrastructure resources
C) Customized goods
D) Specialized equipment
E) Commodities

Question 48

If the DPCI score for organizational complexity is 1, then which of the following statements would be

A) The team includes people who report to operations managers instead of the project manager, and more people are involved.
B) The organization chart has numerous segments.
C) The number of people involved is large and the functions are handled by many different people.
D) The number of people is very large and many of them do not know each other or have never met.
E) The organizational structure is simple, involves few people and no new relationships need to be formed.

Question 49

The DPCI score for technology newness would be 5 in which of the following situations?

A) The technology is in an early testing phase and the organization using it is one of the test sites.
B) The technology is recent and only a few other organizations have experience with it.
C) The technology is only a few years old. Most of the initial bugs are out of it but the fixes have not been thoroughly tested.
D) The technology has been around for years and is reliable.
E) The technology is new and has just been released for general use.

Question 50

The DPCI score for technology newness indicates the lowest level of complexity when:

A) the technology is only a few years old. Most of the initial bugs are out of it but the fixes have not been thoroughly tested.
B) the technology is recent and the providers promise that the next release or version will have the problems resolved.
C) the technology is in an early testing phase.
D) the technology is not new. It has been around for years and is reliable.
E) the technology is new and has just been released for general use.

Question 51

The Darnall-Preston Complexity Index DPCI) ranks complexity in four categories: external, internal, _____, and environment.

A) quality
B) technology
C) administration
D) human resource management
E) project control

Question 52

The DPCI score for size indicates the lowest level of complexity when:

A) the project size is at the high or low end of the range of project sizes that the organization or team members have done before.
B) the project management tools and processes will have to be adjusted and it is not certain that they will work well.
C) neither the organization nor the team members are experienced working on a project this size.
D) the project size is about 20 percent higher or lower than projects the organization or some of the team members have done before.
E) the project manager and team members have done many similar size projects and the tools they use to manage this size project are well tested and reliable.

Question 53

With reference to the technological complexity of a project, the familiarity of technology refers to:

A) the experience the project team has with the technology.
B) the duration for which the technology has been used in the industry.
C) the degree in which the technology has been accepted in the industry.
D) the simplicity of the technology.
E) the duration for which the parent organization has been using the technology.

Question 54

Which of the following statement is

A) The lowest bid will win the contract.
B) The lowest bid may not win the contract.
C) The most innovative concept, irrespective of cost, wins the contract.
D) Suppliers who quote higher prices do not win contracts.
E) Suppliers who meet the project schedule will win the contract.

Question 55

In the case of procurement of specialized equipment from vendors, the _____ will assist in the evaluation of the bids to assure compliance with specifications.

A) technical experts
B) project sponsor
C) project administration function
D) client
E) project control function

Question 56

Which of the following project functions undertakes project planning and tracks project progress against the plan?

A) Project champion
B) Project sponsor
C) Project quality
D) Project administration
E) Project control

Question 57

With reference to organizational complexity, which of the following statements would relate to a DPCI score of 5?

A) The organizational structure is simple and involves few people.
B) The team includes people who report to operations managers instead of the project manager, and more people are involved
C) The organization chart has numerous segments but most people are familiar with their roles and have worked in this type of role before.
D) The number of people is very large and many of them do not know each other or have never met.
E) No new relationships need to be formed and the people have worked together in similar relationships before.

Question 58

Which of the following statements is

A) The project management tools used are well tested and reliable.
B) New tools and procedures may be needed for project management.
C) The project management tools and processes will have to be adjusted but will probably work well.
D) Project management tools and processes will have to be adjusted and it is not certain that they will work well.
E) The tools required for managing projects of this size are not yet developed.

Question 59

With reference to the technology familiarity, which of the following statements would relate to a DPCI score of 2?

A) The team members have all used the technology or have been involved with projects that used this technology.
B) The technology is new to some of the team members who are not in key positions.
C) Several team members have not worked with this technology, including some of the key team members.
D) Standardized training is not available for the technology and consultants might be needed.
E) The technology is new and no one has worked with it before.

Question 60

Which of the following statements is

A) All the team members are confident that they understand the technology and can handle problems related to it
B) The technology is new to some of the team members who are not in key positions.
C) Several team members have not worked with this technology, including some of the key team members.
D) Standardized training is not available for the technology.
E) The technology is new and no one has worked with it before.

Question 61

Explain the five DPCI scores for technology familiarity.

Question 62

_____ are items that can be bought off the shelf with no special modification for the project.

Question 63

An) _____ is a list of items that remain to be done during the project closeout phase.

Question 64

Explain the various types of project procurement relationships.

Question 65

Samantha is a project leader. Her team is going to work on a new technology. Some of the team members, who are not in the key positions, are not familiar with the new technology so a training session will be conducted to bring them up to speed. What would be the DPCI score for technology familiarity on this project?

A) 1
B) 2
C) 3
D) 4
E) 5

Question 66

Salary, benefits, and HR policies for employees assigned to the project are managed by the _____ function.

Question 67

Explain the planning phase of a project.

Question 68

What are the various tasks performed during the closeout phase of a project?

Question 69

The _____ Index ranks complexity in four categories: external, internal, technology, and environment.

Question 70

When the project manager and team members have done many similar size projects before, the DPCI score for size would be _____.

Question 71

Explain the five DPCI scores for size.

Question 72

The _____ represents the number of people reporting to a manager.

Question 73

What are the various tasks performed by a project sponsor?

Question 74

A score of _____ in the Darnall-Preston Complexity Index indicates the highest level of complexity.

Question 75

The technological complexity for a project reflects two aspects: the _____ of the technology and the team's familiarity with the technology.

Question 76

If a technology is in an early testing phase and your organization is one of the test sites, then the DPCI rating for the technology newness would be _____.

Question 77

The _____ phase of project management typically begins with the assignment of the project manager.

Question 78

The technological complexity for a project reflects two aspects: the newness of the technology and the team's familiarity with the technology. Explain these two aspects.

Question 79

Explain the initiation phase of a project.

Question 80

With reference to organizational complexity, when the organizational structure is simple, involves few people, and the people have worked together in similar relationships before, the DPCI score would be _____.