Deck 5: Illustrating the Report

Question 1

Maps found on Google Maps are generally current as they are conveyed by satellite.

Answer 1

False

Question 2

The main reason to use visual aids is to add interest to a report.

Answer 2

False

Question 3

Graphics experts recommend that a pie chart contain no more than eight segments

Answer 3

True

Question 4

"Figure 1 shows XYZ profits for each month of 2012" demonstrates the recommended way to introduce a visual.

Question 5

A simple bar chart compares two or more variables on one dimension, such as time.

Question 6

The visuals in a report should be about the same size.

Question 7

A flowchart is an example of a relationship chart.

Question 8

A Microsoft Office 2010 user can create a bar or line chart in Word.

Question 9

In current practice, writers use Roman numerals to label visuals.

Question 10

Line charts are more open to distortion than pie charts.

Question 11

Which of the following statements is NOT accurate about the principle of balance in visuals?

A) Balance provides a sense of artistic appeal among parts of the visual.
B) Some situations may justify an asymmetrical arrangement of components.
C) Begin the largest segment of a pie chart at the "12 o'clock" position and arrange the remaining segments in descending order of size.
D) Asymmetrical balance is a contradiction of terms.

Question 12

In a line chart, only values on the horizontal axis need to be identified.

Question 13

Which item is NOT considered a purpose of visuals?

A) Clarify data
B) Emphasize important points
C) Shorten the report
D) Simplify complex data

Question 14

To emphasize a list in Microsoft Word 2010, you can use bullets or a SmartArt diagram.

Question 15

In Microsoft Excel 2010, tiny line charts inserted in a table are called SmartArt.

Question 16

Teamwork ends when a report-writing team delivers the report (oral or written).
B. Multiple Choice - For the following items, select the most appropriate choice (a-d).

Question 17

When numbering visuals, number tables separate from other visuals, such as charts, maps, and photographs.

Question 18

Informal tables should be used only in reports in memo format.

Question 19

In a pie chart, the values of the segments may total less than 100 percent.

Question 20

Visual aids improve a writer's credibility with readers.

Question 21

Select the BEST statement describing effective use of computer graphics.

A) The report writer needs to do little editing of the computer graphic.
B) The writer cannot fine-tune the charts prepared by computer programs.
C) The writer should use many graphics because they are easy to produce.
D) The writer must evaluate the accuracy and effectiveness of each computer-produced visual aid.

Question 22

Which of the following statements describes the recommended way to place a visual in a report?

A) Place all visuals in an appendix at the back of the report.
B) Introduce a visual in the report body; display it as soon as possible; and discuss it.
C) Display a visual and refer to it by saying, "As shown above."
D) Display a visual only after fully discussing the data in it.

Question 23

In Microsoft Word 2010, which of the following diagram types is not an option in the SmartArt dialog?

A) Basic
B) Cycle
C) Hierarchy
D) Picture

Question 24

Which chart would BEST show the value of a company's catalog sales, Internet sales, and total catalog plus Internet sales?

A) Band chart
B) Bilateral line chart
C) Multiple bar chart
D) Multiple line chart

Question 25

Select the BEST statement describing appropriate use of tables in reports.

A) Do not use a table if the same data can be displayed in a chart.
B) Do use a table for showing detailed report data.
C) Do not use a formal table in an informal report.
D) Do not use an informal table in a formal report.

Question 26

Which statement about collaborative writing (CW) is most nearly accurate?

A) Effective CW includes a review of task and team issues after completion of the final draft.
B) Monitoring the work of other team members usually brings negative results.
C) Team introductions and socializing are considered pre-CW tasks.
D) Normally pre-CW tasks involve only the writing team.

Question 27

In Micosoft Word 2010, which of the following is the most efficient way to insert table cells?

A) Copy cells from Excel 2010.
B) Draw it using Draw Table on the Insert tab.
C) Choose a table from the gallery of preformatted ones.
D) In the Insert Table dialog, select the number of columns and rows.

Question 28

Which statement best describes Google Maps?

A) Maps represent virtually every country.
B) Maps are transmitted to you by satellite.
C) You can view a city in relation to its country.
D) Maps are of the same/similar clarity or sharpness.

Question 29

Seven purse snatchings in Central City area between November 6 and December 6 of last year. Locations:
Nov. 6 - 2700 block of Duncan Street
Nov. 10 - 3000 block of Petigru Street
Nov. 14 - 500 block of Veterans Road
Nov. 18 - 100 block of Veterans Road
Nov. 30 - 900 block of Duncan Street
Dec. 2 - 3000 block of Duncan Street
Dec. 6: 3200 block of Petigru Street
Prepare the report in memorandum format and direct it to your instructor, who is the director of safety for your campus. Assume that all streets are within one mile of your campus. (You may add complementary data.)

Question 30

Which visual would BEST compare how male and female students distribute their time among studying, attending classes, working, sleeping, and leisure activities during a typical week?

A) Bilateral bar chart
B) Multiple line chart
C) Segmented bar chart
D) Table

Question 31

Time civilian U.S. population over 15 spends in primary activities in a day (numbers rounded to nearest tenth). Source: U.S. Department of Labor Statistics, Table 1 . . . 2010 Annual Averages at http://www.bls.gov/news.release/atus.t01.htm
Prepare the report in memo format to your instructor, a publisher of how-to and self-help books. Assume that the publisher plans to add four titles to its self-help line this year. Assume also that two or three how-to titles may be revised for use in entry-level vocational-technical (vo-tech) courses. Note that numbers represent time usage for the entire civilian population over 15, not just those who participate in these activities. For example, Group 4 numbers include unemployed persons in the average. You may add complementary information to the report.

Question 32

Which of the following statements is NOT a guideline for formatting tables?

A) Center headings and data in the cells.
B) Use a small (size 10), sans serif font, like Calibri.
C) Use Merge to create a top row for the number and title.
D) Change column width to fit contents of the longest row.

Question 33

Which action normally would NOT be considered ethically questionable when a writer designs and displays visual aids in a written report?

A) The report writer assumes that the reader will examine each visual carefully.
B) The writer disregards the fact that visuals often have more impact than their accompanying text.
C) The writer avoids distortion of data.
D) The writer illustrates only the data he or she wants to emphasize and omits the data the writer wants to de-emphasize.

Question 34

Some readers skim the contents of a report; consequently-

A) Visual representations of data lose their impact.
B) The writer should be especially alert to possible distortion of data in visuals.
C) The writer should minimize the written analysis of the data.
D) The writer can appropriately present the entire report in PowerPoint slides.

Question 35

To link a chart in Microsoft Word 2010 to the original Excel worksheet, copy the Excel chart and paste into Word using:

A) Merge Formatting
B) Microsoft Excel Chart Object
C) Microsoft Word Document Object
D) Picture (Enhanced Metafile)