Deck 8: Activity Reports

Question 1

Your supervisor has decided to look into using time management software. He wants you to research his options and report back to him on which software suite you recommend. Use a search engine to look for software that helps users manage calendars and "to do" lists. Investigate at least three different software programs. Write your supervisor a memo comparing and contrasting the different programs. Make a recommendation as to which program you think is best and explain your reasoning.

Answer 1

Not A nswer

Question 2

Which of the following pieces of information should NOT be included in an incident report?

A) a summary of what happened
B) a description of how the situation was handled
C) excuses or an apology
D) a discussion of how the problem will be avoided in the future

Answer 2

C

Question 3

Briefings and white papers typically do not advocate for any specific side or course of action.

Answer 3

True

Question 4

Explain the benefits of keeping an activity journal or work log.

Question 5

An activity report should not contain a record of expenses.

Question 6

You should state negative information candidly and with no apologies, which might leave you or your organization liable.

Question 7

Which of the following is NOT a good way to write for electronic media?

A) including embedded links that allow the reader to learn more about the subject
B) using Prezi to summarize the content of the report
C) converting documents into PDFs so they can be more easily shared across media
D) embedding a persuasive style video

Question 8

Which of the following terms is synonymous with "progress report?"

A) briefing
B) white paper
C) status report
D) incident report

Question 9

Which section should contain information about future activities or research?

A) the introduction
B) the body
C) the timeline
D) the conclusion

Question 10

Which of the following statements about planning for activity reports is true?

A) Minimal planning is required.
B) Extensive research is often necessary.
C) Most of the content must be developed from scratch.
D) Persuasive style is best.

Question 11

Which of the following types of activity reports are used to inform management or clients about an important issue?

A) white papers and briefings
B) progress reports
C) incident reports
D) laboratory reports

Question 12

An effective briefing presents the facts in as much detail as possible.

Question 13

Twitter allows users to communicate information in updates of 140 characters or fewer. Some companies use Twitter or similar tools for status updates. When writing with a strict limit on characters, every word counts. You must say what you mean and mean what you say. One of your Twitter followers has expressed an interest in Technical Communication. He has asked you to keep him updated on your coursework since he might be interested in registering for the same class next semester. Write an activity report in 140 characters or less for each week of class so far. Submit your micro-status updates to your instructor.

Question 14

When revising your document with style in mind, make sure that

A) you have used passive voice.
B) prepositional chains are used.
C) the subject is the "doer" of most sentences.
D) All of the above are correct.

Question 15

Laboratory reports typically include which of the following?

A) a summary of the experiment
B) a discussion of the results.
C) a presentation of the results
D) All of the above are correct.

Question 16

An introduction should provide which of the following pieces of information?

A) your purpose
B) identification of your audience
C) discussion about context
D) All of the above are correct.

Question 17

Which of the following sections is not a required component of an activity report?

A) introduction
B) conclusion
C) justification
D) All of the above are correct.