Deck 16: Delivering Oral Reports and Business Speeches

Question 1

In presentations of technical topics to technical audiences, one can skip the attention-gaining opening.

Answer 1

True

Question 2

Extemporaneous presentations generally sound natural to the listeners, yet they are (or should be) the product of careful planning and practice.

Answer 2

True

Question 3

When presenting an oral report, one must keep one's body erect and stiff in order to engage the audience.

Answer 3

False

Question 4

The members of an audience only take in the words the speaker communicates and do not form an impression of the speaker.

Question 5

When discussing a visual, one should not refer to it with physical action and words.

Question 6

The webcast, a variety of web presentation, is most synonymous with a presentation.

Question 7

When presenting an oral report, one must avoid eye contact with the audience because it is considered rude.

Question 8

As with written forms of communication, oral presentations require careful planning and polishing.

Question 9

When using presentation software, different topics in a presentation must be formatted differently.

Question 10

When giving oral presentations, pauses should not be used because they detract from the main message.

Question 11

A significant difference between oral and written reports is that the readers of a written report, unlike the listeners of an oral report, control the pace of the communication.

Question 12

When using visuals to present information, one should look at the visuals only when the audience should look at them.

Question 13

Collaborative presentations require planning of physical aspects such as type of delivery, use of notes, and attire.

Question 14

Speakers who talk in a monotone are likely to hold the interest of their listeners for long.

Question 15

The first step in planning an oral report is to determining one's objective and the purpose of the report.

Question 16

When presenting information using visuals, one need not explain them since they have been added just for visual interest.

Question 17

When delivering oral reports, one can use inflection, pauses, volume emphasis, and changes in the rate of delivery to help one's listeners follow.

Question 18

Webinars are unpopular because they increase downtime and travel costs.

Question 19

When giving oral presentations, regardless of audience size, however, variety in volume is good for interest and emphasis.

Question 20

In an oral presentation, humor is a widely used technique to arouse the interest of the audience.

Question 21

When delivering an oral report, the use of _____ acts as a verbal aid for an audience.

A) paragraphs
B) punctuation
C) headings
D) pauses
E) typography

Question 22

Which of the following is the final step in planning an oral report?

A) Planning for interaction with the audience
B) Organizing the content
C) Presenting the facts
D) Determining the objective
E) Stating recommendations

Question 23

Which of the following is a verbal cue which can be used to make an impression with an audience when delivering an oral report?

A) Inflection
B) Headings
C) Typography
D) Punctuation
E) Paragraphing

Question 24

Which of the following is a visual cue that helps readers interpret written reports?

A) Inflection
B) Pauses
C) Volume emphasis
D) Rate of change of delivery
E) Paragraphing

Question 25

Jacob, a human resources executive with an MBA degree, chose to deliver a speech on how employees can motivate themselves to increase their productivity. Which of the following factors did he use to guide his choice of topic?

A) The time required to deliver the speech
B) The occasion of the speech
C) One's background and knowledge
D) The medium being used to deliver the speech
E) The level of audience interaction anticipated

Question 26

An oral report refers to:

A) any objective presentation of facts and their interpretation using the spoken word.
B) a list of topics to be discussed at a meeting.
C) a technique to increase group productivity by encouraging interaction among group members.
D) a vocal but nonverbal dimension of speech.
E) a regularly published internal document containing information of interest to employees.

Question 27

When giving a speech or a formal presentation, which of the following steps involves determining the contents of the introduction, body and conclusion?

A) Determining the topic and purpose of the report
B) Preparing the presentation
C) Choosing the presentation method
D) Choosing the means of audience feedback
E) Gathering information for the speech

Question 28

Which of the following is true of oral reports?

A) Oral reports always take the form of highly formal presentations.
B) An oral report refers to a list of topics to be discussed at a meeting.
C) The more informal oral reports are similar to routine conversations.
D) Oral reports are always internal; they do not have external audiences.
E) The ability to give effective oral reports is not critical in business since most reports are written.

Question 29

An element to be considered when bringing a speech or a presentation to a close is:

A) the inclusion of a summary of the keys points developed.
B) the inclusion of a statement that clearly defines the topic.
C) the inclusion of statements that build up the case.
D) the inclusion of an attention-gaining statement.
E) the inclusion of a human-interest story.

Question 30

Which of the following is true of oral and written reports?

A) Readers can rely on visual clues when interpreting oral reports.
B) One may risk being incorrect in order to be engaging when delivering an oral report.
C) The readers of a written report can control the pace of the communication.
D) It is often acceptable to use a less formal style in written reports.
E) In a written report, one must use inflection and pauses in order to enable reader to understand.

Question 31

The first step in planning an oral report involves:

A) determining methods of adapting to an audience.
B) organizing the content of the report.
C) determining the channel of communication.
D) planning the interaction session with the audience.
E) determining the objective.

Question 32

The first step in giving a speech or formal presentation is to:

A) gather information relevant to the presentation.
B) determine the order of the introduction, body, and conclusion.
C) determine the topic and purpose of the presentation.
D) determine an appropriate greeting for the presentation.
E) determine the presentation method.

Question 33

When organizing the body of a presentation, it is important to:

A) summarize keys points provided in the presentation.
B) emphasize transition between divisions.
C) choose an appropriate attention-gaining opening statement.
D) create a statement that leads into the presentation.
E) maintain a rigid stance when delivering the presentation.

Question 34

A presenter changed the length of her presentation when informed that most of her audience were situated in a remote location, thus necessitating a virtual presentation. In this scenario, which of the following factors affected the nature of the presentation?

A) Her background and knowledge
B) The medium being used to deliver the presentation
C) The interest of the audience
D) The occasion of the presentation
E) The complexity of the topic

Question 35

Which of the following elements should be included when concluding a speech?

A) An statement to engage the audience right away
B) A human-interest story
C) Statements that build up the case
D) A restatement of the subject
E) A statement that clearly defines the topic

Question 36

Which of the following is a visual cue that helps readers interpret written reports?

A) Pauses
B) Punctuation
C) Rate of delivery
D) Volume emphasis
E) Inflection

Question 37

A speaker used the following opening when giving a speech regarding the necessity for stringent anti-whaling laws: "Did you know that in late 1930s, more than 50,000 whales were killed annually?" This is an example of opening a presentation with a _____.

A) human-interest story
B) humorous anecdote
C) quotation
D) startling fact
E) prepared joke

Question 38

Which of the following is true of oral and written reports?

A) It is often acceptable to use a less formal style in oral reports.
B) Readers of a written report cannot control the pace of the communication.
C) Listeners of an oral report can pause or stop as they choose.
D) Typography is a verbal cue that can help listeners follow an oral report.
E) Good presenters of oral reports never use handouts or other written material.

Question 39

The following statement was used as an opening statement for a presentation on the benefits of the industrial revolution: "In 1920, two men envisioned a garment store where the goods were manufactured entirely by machines and they went on to make their vision a reality." This is known as opening with a _____.

A) quotation
B) human-interest story
C) joke
D) shocking statement
E) direct structure

Question 40

Which of the following parts of an oral presentation has the goal of preparing an audience to receive a message a gain their attention?

A) Conclusion
B) Footnotes
C) Body
D) Introduction
E) Post script

Question 41

Which of the following is a characteristic of a good speaker?

A) Pacing through the easy parts of a message at a slow rate
B) Varying the pitch of the voice when speaking
C) Using excessive pauses throughout the speech
D) Maintaining a constant talking speed
E) Pacing through the hard parts of a message at a fast rate

Question 42

When preparing oneself to speak, which of the following elements generates trust and conviction, when combined with competence?

A) Confidence
B) Glamor
C) Sincerity
D) Inflection
E) Dominance

Question 43

When preparing oneself to speak, talking in strong, clear tones is a technique that projects the appealing personal trait of _____.

A) competence
B) mediocrity
C) sincerity
D) confidence
E) friendliness

Question 44

Which of following appealing personality traits, similar to sincerity, is hard to feign and must be honest to be effective?

A) Competence
B) Confidence
C) Arrogance
D) Friendliness
E) Dogmatism

Question 45

Which of the following refers to a webinar?

A) A recorded web presentation that is used for casual purposes
B) A face-to-face business presentation that is extremely complex
C) A web presentation in which speakers present on their topic of expertise and the audience is able to participate
D) A face-to-face presentation with the use of Web content to aid the presentation
E) A recorded web presentation that is popular in business communication

Question 46

Which of the following must not be done when delivering an oral presentation with the use of visuals?

A) Ensuring that everyone in the audience can see the visuals
B) Explaining a visual that is associated with a slide
C) Discussing a visual with physical action and words
D) Talking to an audience while looking entirely at visuals
E) Using laser presenter tools and slide animations or emphasis

Question 47

Which of the following is the most popular and effective method of presentation that involves first thoroughly preparing the speech, then preparing notes and presenting the speech from them?

A) Presenting facts
B) Presenting extemporaneously
C) Reading
D) Memorizing
E) Delivering human-interest stories

Question 48

When one is responding to a crisis or giving an important announcement, which of the following is the most appropriate presentation method?

A) A presentation that is delivered extemporaneously
B) A presentation where a speaker reads a prepared speech
C) A presentation that the speaker recollects from memory
D) A presentation where the speaker improvises as he delivers the speech
E) A presentation with the use of placards and notes

Question 49

Which of the following is true of appearance and physical actions when delivering a speech?

A) For virtual presentations, one need not ensure that extraneous noise is kept to a minimum.
B) For actual presentations, the backdrop is unimportant as the focus is on the speaker.
C) One's personal appearance is part of the message the audience receives.
D) Listeners who are not close enough to detect facial expressions cannot see the general form of the speaker's body as well.
E) Walking a lot emphasizes the speaker's message.

Question 50

Which of the following must not be done when using visuals in delivering an oral presentation?

A) Putting five brief bullet points on a slide
B) Using a 32 point-type for headings
C) Using a 18 point-type for text
D) Using a color combination that is complimentary
E) Using a similar format across all slides

Question 51

Which of the following is the order of preparing for an extemporaneous presentation?

A) Preparing notes, preparing the speech, and memorizing
B) Preparing notes, preparing the speech, and rehearsing
C) Preparing the speech, preparing notes, and rehearsing
D) Preparing the speech, preparing notes, and memorizing
E) Preparing an opening, memorizing, and preparing the remainder of the speech

Question 52

Prezi and SlideRocket are popular _____ that people use to design visuals that go along with a report or a speech.

A) presentation software
B) information data mines
C) tone modifiers
D) pitch variants
E) voice modulation techniques

Question 53

A webcast can be defined as:

A) a Web-based get-together, usually for a small group of people who have chosen to conduct their interactions online.
B) an online medium that enables employees to improve their productivity.
C) a presentation that details a complex topic about effects of the Web in businesses.
D) a live video being broadcast to an audience but provides no means of audience participation.
E) an online medium where a main speaker or speakers present on their topic of expertise and allows for audience interaction.

Question 54

Presenters who use supporting visuals in electronic form begin their talk with a(n) _____ that conveys the point of the talk, the speaker's name, and the name and logo of the sponsoring company.

A) outline slide
B) title slide
C) body slide
D) topic slide
E) closing slide

Question 55

When giving a presentation on a new discovery to an audience who will want to review the presentation later, the appropriate handout will be:

A) a complete copy of the report or proposal.
B) an outline of the basics with room for notes.
C) a quick-reference sheet.
D) a list of resources.
E) details of the venue and date of the presentation.

Question 56

Which of the following describes the appropriate use of presentation software?

A) Putting a lot of information on a slide
B) Making the font on a slide small
C) Using an bright color combination
D) Using a lot of animation
E) Integrating what is on the slide into one's talk

Question 57

Being extremely knowledgeable about the topic you're presenting, gathering necessary information, making a presentation well designed and well written, with no grammatical errors, are techniques that project the personal trait of _____.

A) competence
B) confidence
C) friendliness
D) sincerity
E) compassion

Question 58

A _____ is a Web-based get-together, usually for a small group of people who have chosen to conduct their interactions online rather than in a conference room.

A) webinar
B) webcast
C) web meeting
D) web crawler
E) web browser

Question 59

Which of the following is the ideal posture to assume when presenting an oral report?

A) An erect and stiff body posture
B) A stiff body posture behind a podium
C) A comfortable and limp posture
D) A naturally poised and alert posture
E) A constantly changing body posture

Question 60

Which of the following methods of presentation is most difficult because missing out a word or two in a presentation can result in the speaker or the main audience becoming confused?

A) Extemporaneous presentation
B) Reading
C) Rehearsing
D) Presentation with visual aids
E) Memorizing

Question 61

Briefly describe the flaws that are associated with the voice of a speaker.

Question 62

How does the delivery of a web presentation differ from that of an actual presentation?

A) The speaker will make use of visual aids to assist him in his presentation.
B) The speaker will make deliver the presentation from a desktop using a headphone.
C) The speaker can make use of verbal cues for the understanding of the audience.
D) The speaker will vary the presentation depending on the response of the audience.
E) The speaker can make use of vocal emphasis for the understanding of the audience.

Question 63

Which of the following is the first step in delivering a webinar?

A) Sending announcements of the presentation to the target audience
B) Hiring an assistant to help during the presentation
C) Choosing a user-friendly technology that supports the webinar
D) Creating something for participants who arrive early to view before the webinar begins
E) Choose the appropriate medium for answering questions

Question 64

Describe the aspects to be covered when preparing and delivering a collaborative presentation.

Question 65

When giving collaborative presentations, which of the following is considered under the aspect of physical staging?

A) Deciding on the use of notes in the presentation
B) Deciding the sequence of presentation
C) Determining the content and extent of contribution of each member
D) Determining the supporting information and designing visuals
E) Deciding on how to enter or leave the presentation area

Question 66

Describe the elements to be considered when bringing a speech to a close and methods of making a close effective.

Question 67

List the appearance and physical factors to be considered when delivering a speech.

Question 68

List the pitfalls that a speaker must avoid when using presentation software for a speech or an oral report.

Question 69

Which of the following is a physical aspect to be considered when delivering a collaborative presentation?

A) Choosing an attire that presents an impression of competence and professionalism
B) Determining the sequence of presentation to ensure the idea is well presented
C) Determining the content and extent of contribution of each member
D) Planning the strategy of handling audience queries
E) Planning a conclusion and the method of audience interaction

Question 70

Describe the use of handouts in oral business reports.

Question 71

Briefly describe the three methods of presenting a speech.

Question 72

The _____ ,a type of web presentation, is most synonymous with a presentation and allows audience participation.

A) webinar
B) web meeting
C) webcast
D) web browser
E) web forum

Question 73

Briefly describe the different varieties of web presentations.

Question 74

Briefly describe the guidelines for web presentations.

Question 75

Briefly describe the difference between oral and written reports.