Business Communication 9th Edition by Amy Newman

Exercise 6

Write a letter announcing a decision not to renew a lease.
Assume the role of Gene Harley, the leasing manager of Northern Shopping Plaza. You have decided not to renew the lease of T-shirts Plus, which operates a tiny T-shirt decorating outlet in the mall. Three times in the past 13 months, the store's employees have left their heat-transfer machinery switched on after closing. Each time, the smoke activated the mall's smoke alarms and brought the fire department to the mall during the late-night hours. Although no damage has occurred, your insurance agent warns that the mall's rates will rise if this situation continues.
The lease that T-shirts Plus signed five years ago specifies that either party can decide not to renew. All that is required is written notification to the other party at least 90 days in advance of the yearly anniversary of the contract date. By writing this week, you will be providing adequate notice. Convey this information to the store's manager, Henry D. Curtis.