Deck 6: Managing Data With Data Tools

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Question
To ensure the merge fields in a template are populated with correct fields in your data source, make sure to match merge fields before performing the merge.
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Question
To exclude certain recipients from a mail merge list, sort the recipient list.
Question
John needs to view the merge fields in a document. To help locate them, he should click Highlight Merge Fields.
Question
To add a greeting line to a mail merge document, insert the Title merge field.
Question
To set custom page margins, adjust the page size.
Question
To add a mail merge field to a document, insert a citation.
Question
To follow a step-by-step process for creating a mail merge, start the Mail Merge Wizard.
Question
To generate Word documents based on your mail merge, select the Edit Individual Documents option.
Question
To create a new recipient list for a mail merge, select Use an Existing List.
Question
To specify which recipients to include in a mail merge, select mail merge recipients.
Question
To see how a mail merge will appear after the fields have been populated, select preview mail merge.
Question
To locate a recipient in a mail merge recipient list, click the Find Recipient button.
Question
To ensure a mail merge document is free of errors, inspect the document.
Question
To modify a field in a mail merge, edit the document's References List.
Question
Use the Combo Picker content control to allow people viewing a document to enter a date.
Question
To select an existing recipient list, click Choose from Outlook Contacts.
Question
To arrange recipients in a mail merge alphabetically by last name, filter the recipients' list.
Question
Samantha needs certain text to be inserted in a merged document if the City field equals "Bristol." She should create a filter for the mail merge.
Question
To create envelopes via mail merge, select the Letters option in the Mail Merge Wizard.
Question
To insert an address in a mail merge document, select the Address Block merge field.
Question
To locate a recipient in a mail merge recipient list, which of the following should be done?

A) Use the Match Fields function.
B) Use the Check for Errors function.
C) Use the Find Recipient function.
D) Use the Inspect Document function.
Question
To individually modify the results of a mail merge, which of the following options should be selected?

A) Edit individual documents.
B) Print documents.
C) Send email messages.
D) Merge to Adobe PDF.
Question
Tim needs to view how a mail merge document will appear after merge fields have been filled. He should do which of the following?

A) Preview the results.
B) Start a Mail Merge.
C) Highlight merge fields.
D) Check for errors.
Question
To view how a mail merge document will appear after merge fields have been filled, which of the following should be done?

A) Check for errors.
B) Preview the results.
C) Start a Mail Merge.
D) Highlight merge fields.
Question
Jane needs to print her mail merge. She should do which of the following?

A) Edit the individual documents.
B) Print the documents.
C) Send email messages.
Question
To create envelopes using the Mail Merge Wizard, which of the following options should be selected?

A) Directory
B) E-mail messages
C) Envelopes
D) Labels
Question
The dynamic parts of a mail merge that are populated with recipient information are which of the following?

A) Labels.
B) Merge fields.
C) Tables.
D) Equations.
Question
Laura is working on a mail merge with hundreds of recipients. The address of one of the recipients needs to be corrected. She should locate the recipient by doing which of the following?

A) Use the Find Recipient function.
B) Use the Check for Errors function.
C) Use the Match Fields function.
D) Use the Inspect Document function.
Question
To arrange recipients in a mail merge alphabetically by last name, which of the following should be done?

A) Edit the recipient list.
B) Sort the recipient list.
C) Filter the recipient list.
Question
The Update Labels command does which of the following?

A) Sets rules to control how Word merges the data in the data source with the main document.
B) Searches for a specific record in the merged document.
C) Checks for and reports errors in the merge.
D) Updates all the labels in a label main document to match the content and formatting of the first label.
Question
Jordan has an open document that he needs to use in a mail merge. He should select which of the following options in the Mail Merge Wizard?

A) Use the current document.
B) Start from a template.
C) Start from an existing document.
Question
James needs to correct an error in a mail merge recipient list. He should do which of the following?

A) Preview results.
B) Select recipients.
C) Edit the recipient list.
D) Merge to Adobe PDF.
Question
Karen is working on a mail merge document and needs to add the text "Dear," followed by the recipient's name and a comma. She should do which of the following?

A) Add a Title.
B) Add labels.
C) Add an Address Block.
D) Add a Greeting Line.
Question
To enter a new recipient list for a mail merge, which of the following options should be selected?

A) Use an Existing List.
B) Select from Outlook Contacts.
C) Type a New List.
Question
Katie needs to create hundreds of labels for a project. She plans to create a mail merge document to do so. She should select which of the following options in the Mail Merge Wizard?

A) Letters
B) E-mail messages
C) Envelopes
D) Labels
Question
Daniel needs to enable people viewing a document to enter a date. He should do which of the following?

A) Insert a Date Picker content control.
B) Insert a Picture content control.
C) Insert a Check Box content control.
D) Insert a Drop-Down List content control.
Question
Jared needs to update one of the addresses in a recipient list. He should do which of the following?

A) Select recipients.
B) Merge to Adobe PDF.
C) Edit the recipient list.
D) Preview results.
Question
Laila needs to correct an entry in the recipient list of a mail merge document. She should do which of the following?

A) Edit the document's style set.
B) Edit the document's header.
C) Edit the document's properties.
D) Edit the document's recipient list.
Question
Samantha needs to create a new recipient list for a mail merge. While using the Mail Merge Wizard, she should select which of the following options?

A) Type a New List.
B) Select from Outlook Contacts.
C) Use an Existing List.
Question
Jacki has a document on her Desktop that she needs to use in a mail merge. She should select which of the following options in the Mail Merge Wizard?

A) Use the current document.
B) Start from a template.
C) Start from an existing document.
Question
Which of the following describes the purpose of adding a Greeting Line merge field to a document?

A) Greeting lines add recipient address information to a document.
B) Greeting lines add a salutation and a recipient's name.
C) Greeting lines add postage information to a document.
D) Greeting lines add only preset greeting information to a document.
Question
To enable people viewing a document to enter a date, which of the following should be done?

A) Insert a Check Box content control.
B) Insert a Drop-Down List content control.
C) Insert a Picture content control.
D) Insert a Date Picker content control.
Question
Susie is creating a recipient list for a mail merge document. She has information that she wants stored in a field called "Status." She should do which of the following?

A) Add a field called "Status".
B) Add an entry and enter "Status" in the first field.
C) There is no way to create custom fields in Word.
Question
Jerome needs to create a document with a list of names and telephone addresses for his chess club. He should select which of the following options when starting a mail merge via the Mail Merge Wizard?

A) Letters
B) E-mail messages
C) Directory
D) Labels
Question
To have the labels in a mail merge document match the content and formatting of the first label, which of the following should be done?

A) Click Update Labels.
B) Click Match Fields.
C) Click Finish & Merge.
D) Click Edit Recipient List.
Question
Amed needs his mail merge document to print alphabetically according to the City field. He should do which of the following?

A) Filter the recipient list.
B) Sort the recipient list.
C) Edit the recipient list.
Question
Jared has envelopes that do not fit in his printer. He wants to automate adding addresses to the envelopes. He should do which of the following?

A) Use mail merge to create mailing labels for the envelopes.
B) Create a table in a document with all the recipient information.
C) Save the recipient information to an HTML document.
D) Since his envelopes do not fit in his printer, he cannot automate the process.
Question
Which of the following is a reason to sort a mail merge recipient list?

A) Certain recipients need to be excluded from the mail merge result.
B) The mail merge result needs to be generated in a specific order.
C) Errors in the mail merge document need to be identified.
D) Accessibility issues with the mail merge document need to be identified.
Question
Susan needs to send the results of a mail merge to clients who may or may not have Microsoft Office installed. She wants clients to be able to open a viewable version of the document. She should do which of the following?

A) Merge to Adobe PDF.
B) Print documents.
C) Edit individual documents.
Question
Shannon needs the labels in a mail merge document to match the content and formatting of the first label. She should do which of the following?

A) Click Update Labels.
B) Click Edit Recipient List.
C) Click Finish & Merge.
D) Click Match Fields.
Question
To add recipient address information to a mail merge document, which of the following should be done?

A) Add an address block.
B) Add a greeting line.
C) Add electronic postage.
Question
To add the text "To," followed by the recipient's name and a colon, which of the following should be done?

A) Add a Title.
B) Add an Address Block.
C) Add labels.
D) Add a Greeting Line.
Question
Karen needs to find a recipient in a recipient list whose last name is Brady. The list also contains recipients whose first name is Brady. She should do which of the following?

A) Use the Find Entry dialogue box and search for a keyword based on all fields.
B) Use the Find Entry dialogue box and search for a keyword based on the Last_Name field.
C) Use the Find Entry dialogue box and search for a keyword based on the First_Name field.
Question
Which of the following describes what happens when you preview a mail merge?

A) PDFs are generated from the mail merge document.
B) Word files are generated from the mail merge document.
C) The merge fields are populated with data in the header.
D) The merge fields are populated with data in the recipient list.
Question
Jasmine needs to locate a recipient in a mail merge recipient list. She should do which of the following?

A) Use the Inspect Document function.
B) Use the Match Fields function.
C) Use the Check for Errors function.
D) Use the Find Recipient function.
Question
To send email messages as a result of a mail merge, select which of the following options when finishing the merge?

A) Edit the individual documents.
B) Print the documents.
C) Send email messages.
Question
Ian wants to create a mail merge document based on a template from Office.com. He should select which of the following options when starting the mail merge?

A) Use the current document.
B) Start from a template.
C) Start from existing document.
Question
Exit Word by opening the View menu and then selecting Close.
Question
The recipients in a mail merge document include addresses that span multiple lines. The author should make sure the mail merge document includes which of the following fields?

A) Address_Line_1 only.
B) Address_Line_2 only.
C) Address_Line_1 and Address_Line_2.
Question
Which of the following describes the purpose of inserting a Date Picker content control?

A) Enable a person viewing a document to enter a date in the document.
B) Display the last-modified date in a document.
C) Specify the Created document property.
D) Establish a date on which the document will be destroyed.
Question
Brandon has a document with a large amount of data separated by tab characters and paragraph characters. He wants the information displayed in a table. He should do which of the following?

A) Select the data and then click Convert Text to Table.
B) Copy the text into the document header.
C) Create a table and then manually populate each cell with data.
D) Create a table and then click Convert to Text.
Question
To transfer all data in a table to text separated by tabs, which of the following should be done?

A) Change the alignment of the table.
B) Apply a table style to the table.
C) Convert the table to text.
D) Apply shading to the table.
Question
To transfer all data in a table to text separated by tabs, convert the table to text.
Question
Jayla opened a document that has information separated by tab characters and paragraph characters. She wants the information displayed in a table. She should click Table and then Convert Text to Table.
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Deck 6: Managing Data With Data Tools
1
To ensure the merge fields in a template are populated with correct fields in your data source, make sure to match merge fields before performing the merge.
True
2
To exclude certain recipients from a mail merge list, sort the recipient list.
False
3
John needs to view the merge fields in a document. To help locate them, he should click Highlight Merge Fields.
True
4
To add a greeting line to a mail merge document, insert the Title merge field.
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5
To set custom page margins, adjust the page size.
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6
To add a mail merge field to a document, insert a citation.
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7
To follow a step-by-step process for creating a mail merge, start the Mail Merge Wizard.
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8
To generate Word documents based on your mail merge, select the Edit Individual Documents option.
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9
To create a new recipient list for a mail merge, select Use an Existing List.
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10
To specify which recipients to include in a mail merge, select mail merge recipients.
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11
To see how a mail merge will appear after the fields have been populated, select preview mail merge.
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12
To locate a recipient in a mail merge recipient list, click the Find Recipient button.
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13
To ensure a mail merge document is free of errors, inspect the document.
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14
To modify a field in a mail merge, edit the document's References List.
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15
Use the Combo Picker content control to allow people viewing a document to enter a date.
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16
To select an existing recipient list, click Choose from Outlook Contacts.
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17
To arrange recipients in a mail merge alphabetically by last name, filter the recipients' list.
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18
Samantha needs certain text to be inserted in a merged document if the City field equals "Bristol." She should create a filter for the mail merge.
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19
To create envelopes via mail merge, select the Letters option in the Mail Merge Wizard.
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20
To insert an address in a mail merge document, select the Address Block merge field.
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21
To locate a recipient in a mail merge recipient list, which of the following should be done?

A) Use the Match Fields function.
B) Use the Check for Errors function.
C) Use the Find Recipient function.
D) Use the Inspect Document function.
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Unlock for access to all 64 flashcards in this deck.
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22
To individually modify the results of a mail merge, which of the following options should be selected?

A) Edit individual documents.
B) Print documents.
C) Send email messages.
D) Merge to Adobe PDF.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
23
Tim needs to view how a mail merge document will appear after merge fields have been filled. He should do which of the following?

A) Preview the results.
B) Start a Mail Merge.
C) Highlight merge fields.
D) Check for errors.
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Unlock for access to all 64 flashcards in this deck.
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24
To view how a mail merge document will appear after merge fields have been filled, which of the following should be done?

A) Check for errors.
B) Preview the results.
C) Start a Mail Merge.
D) Highlight merge fields.
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Unlock for access to all 64 flashcards in this deck.
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25
Jane needs to print her mail merge. She should do which of the following?

A) Edit the individual documents.
B) Print the documents.
C) Send email messages.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
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26
To create envelopes using the Mail Merge Wizard, which of the following options should be selected?

A) Directory
B) E-mail messages
C) Envelopes
D) Labels
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
27
The dynamic parts of a mail merge that are populated with recipient information are which of the following?

A) Labels.
B) Merge fields.
C) Tables.
D) Equations.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
28
Laura is working on a mail merge with hundreds of recipients. The address of one of the recipients needs to be corrected. She should locate the recipient by doing which of the following?

A) Use the Find Recipient function.
B) Use the Check for Errors function.
C) Use the Match Fields function.
D) Use the Inspect Document function.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
29
To arrange recipients in a mail merge alphabetically by last name, which of the following should be done?

A) Edit the recipient list.
B) Sort the recipient list.
C) Filter the recipient list.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
30
The Update Labels command does which of the following?

A) Sets rules to control how Word merges the data in the data source with the main document.
B) Searches for a specific record in the merged document.
C) Checks for and reports errors in the merge.
D) Updates all the labels in a label main document to match the content and formatting of the first label.
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31
Jordan has an open document that he needs to use in a mail merge. He should select which of the following options in the Mail Merge Wizard?

A) Use the current document.
B) Start from a template.
C) Start from an existing document.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
32
James needs to correct an error in a mail merge recipient list. He should do which of the following?

A) Preview results.
B) Select recipients.
C) Edit the recipient list.
D) Merge to Adobe PDF.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
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33
Karen is working on a mail merge document and needs to add the text "Dear," followed by the recipient's name and a comma. She should do which of the following?

A) Add a Title.
B) Add labels.
C) Add an Address Block.
D) Add a Greeting Line.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
34
To enter a new recipient list for a mail merge, which of the following options should be selected?

A) Use an Existing List.
B) Select from Outlook Contacts.
C) Type a New List.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
35
Katie needs to create hundreds of labels for a project. She plans to create a mail merge document to do so. She should select which of the following options in the Mail Merge Wizard?

A) Letters
B) E-mail messages
C) Envelopes
D) Labels
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
36
Daniel needs to enable people viewing a document to enter a date. He should do which of the following?

A) Insert a Date Picker content control.
B) Insert a Picture content control.
C) Insert a Check Box content control.
D) Insert a Drop-Down List content control.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
37
Jared needs to update one of the addresses in a recipient list. He should do which of the following?

A) Select recipients.
B) Merge to Adobe PDF.
C) Edit the recipient list.
D) Preview results.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
38
Laila needs to correct an entry in the recipient list of a mail merge document. She should do which of the following?

A) Edit the document's style set.
B) Edit the document's header.
C) Edit the document's properties.
D) Edit the document's recipient list.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
39
Samantha needs to create a new recipient list for a mail merge. While using the Mail Merge Wizard, she should select which of the following options?

A) Type a New List.
B) Select from Outlook Contacts.
C) Use an Existing List.
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Unlock Deck
k this deck
40
Jacki has a document on her Desktop that she needs to use in a mail merge. She should select which of the following options in the Mail Merge Wizard?

A) Use the current document.
B) Start from a template.
C) Start from an existing document.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
41
Which of the following describes the purpose of adding a Greeting Line merge field to a document?

A) Greeting lines add recipient address information to a document.
B) Greeting lines add a salutation and a recipient's name.
C) Greeting lines add postage information to a document.
D) Greeting lines add only preset greeting information to a document.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
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42
To enable people viewing a document to enter a date, which of the following should be done?

A) Insert a Check Box content control.
B) Insert a Drop-Down List content control.
C) Insert a Picture content control.
D) Insert a Date Picker content control.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
43
Susie is creating a recipient list for a mail merge document. She has information that she wants stored in a field called "Status." She should do which of the following?

A) Add a field called "Status".
B) Add an entry and enter "Status" in the first field.
C) There is no way to create custom fields in Word.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
44
Jerome needs to create a document with a list of names and telephone addresses for his chess club. He should select which of the following options when starting a mail merge via the Mail Merge Wizard?

A) Letters
B) E-mail messages
C) Directory
D) Labels
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
45
To have the labels in a mail merge document match the content and formatting of the first label, which of the following should be done?

A) Click Update Labels.
B) Click Match Fields.
C) Click Finish & Merge.
D) Click Edit Recipient List.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
46
Amed needs his mail merge document to print alphabetically according to the City field. He should do which of the following?

A) Filter the recipient list.
B) Sort the recipient list.
C) Edit the recipient list.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
47
Jared has envelopes that do not fit in his printer. He wants to automate adding addresses to the envelopes. He should do which of the following?

A) Use mail merge to create mailing labels for the envelopes.
B) Create a table in a document with all the recipient information.
C) Save the recipient information to an HTML document.
D) Since his envelopes do not fit in his printer, he cannot automate the process.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
48
Which of the following is a reason to sort a mail merge recipient list?

A) Certain recipients need to be excluded from the mail merge result.
B) The mail merge result needs to be generated in a specific order.
C) Errors in the mail merge document need to be identified.
D) Accessibility issues with the mail merge document need to be identified.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
49
Susan needs to send the results of a mail merge to clients who may or may not have Microsoft Office installed. She wants clients to be able to open a viewable version of the document. She should do which of the following?

A) Merge to Adobe PDF.
B) Print documents.
C) Edit individual documents.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
50
Shannon needs the labels in a mail merge document to match the content and formatting of the first label. She should do which of the following?

A) Click Update Labels.
B) Click Edit Recipient List.
C) Click Finish & Merge.
D) Click Match Fields.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
51
To add recipient address information to a mail merge document, which of the following should be done?

A) Add an address block.
B) Add a greeting line.
C) Add electronic postage.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
52
To add the text "To," followed by the recipient's name and a colon, which of the following should be done?

A) Add a Title.
B) Add an Address Block.
C) Add labels.
D) Add a Greeting Line.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
53
Karen needs to find a recipient in a recipient list whose last name is Brady. The list also contains recipients whose first name is Brady. She should do which of the following?

A) Use the Find Entry dialogue box and search for a keyword based on all fields.
B) Use the Find Entry dialogue box and search for a keyword based on the Last_Name field.
C) Use the Find Entry dialogue box and search for a keyword based on the First_Name field.
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Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
54
Which of the following describes what happens when you preview a mail merge?

A) PDFs are generated from the mail merge document.
B) Word files are generated from the mail merge document.
C) The merge fields are populated with data in the header.
D) The merge fields are populated with data in the recipient list.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
55
Jasmine needs to locate a recipient in a mail merge recipient list. She should do which of the following?

A) Use the Inspect Document function.
B) Use the Match Fields function.
C) Use the Check for Errors function.
D) Use the Find Recipient function.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
56
To send email messages as a result of a mail merge, select which of the following options when finishing the merge?

A) Edit the individual documents.
B) Print the documents.
C) Send email messages.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
k this deck
57
Ian wants to create a mail merge document based on a template from Office.com. He should select which of the following options when starting the mail merge?

A) Use the current document.
B) Start from a template.
C) Start from existing document.
Unlock Deck
Unlock for access to all 64 flashcards in this deck.
Unlock Deck
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58
Exit Word by opening the View menu and then selecting Close.
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59
The recipients in a mail merge document include addresses that span multiple lines. The author should make sure the mail merge document includes which of the following fields?

A) Address_Line_1 only.
B) Address_Line_2 only.
C) Address_Line_1 and Address_Line_2.
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60
Which of the following describes the purpose of inserting a Date Picker content control?

A) Enable a person viewing a document to enter a date in the document.
B) Display the last-modified date in a document.
C) Specify the Created document property.
D) Establish a date on which the document will be destroyed.
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61
Brandon has a document with a large amount of data separated by tab characters and paragraph characters. He wants the information displayed in a table. He should do which of the following?

A) Select the data and then click Convert Text to Table.
B) Copy the text into the document header.
C) Create a table and then manually populate each cell with data.
D) Create a table and then click Convert to Text.
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62
To transfer all data in a table to text separated by tabs, which of the following should be done?

A) Change the alignment of the table.
B) Apply a table style to the table.
C) Convert the table to text.
D) Apply shading to the table.
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63
To transfer all data in a table to text separated by tabs, convert the table to text.
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64
Jayla opened a document that has information separated by tab characters and paragraph characters. She wants the information displayed in a table. She should click Table and then Convert Text to Table.
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