Deck 19: Managing Organizational Projects

Question 1

Project assumptions represent key dates when a certain group of activities must be performed.

Answer 1

False

Question 2

A project objective is any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project.

Answer 2

False

Question 3

A dependency is a trigger that enables a project manager to close the project before completion.

Answer 3

False

Question 4

A Gantt chart is a graphical network model that depicts a project's tasks and the relationships between them.

Question 5

Project deliverables represent key dates when a certain group of activities must be performed.

Question 6

The executive sponsor is the person or group who provides the financial resources for the project.

Question 7

A kill switch is a trigger that enables a project manager to close the project before completion.

Question 8

The Project Management Office (PMO) is an internal department that oversees all organizational projects.

Question 9

A communication plan defines the how, what, when, and who regarding the flow of project information to stakeholders and is key for managing expectations.

Question 10

Project milestones are any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project.

Question 11

Project assumptions are specific factors that can limit options including budget, delivery dates, available skilled resources, and organizational policies.

Question 12

Status reports are periodic reviews of actual performance versus expected performance.

Question 13

Gantt charts define dependency between project tasks before those tasks are scheduled.

Question 14

Project constraints are factors considered to be true, real, or certain without proof or demonstration.

Question 15

The project requirements document defines the specifications for product/output of the project and is key to managing expectations, controlling scope, and completing other planning efforts.

Question 16

Project scope statement links the project to the organization's overall business goals. It describes the business need (the problem the project will solve) and the justification, requirements, and current boundaries for the project.

Question 17

A responsibility matrix defines all project roles and indicates what responsibilities are associated with each role.

Question 18

A dependency is a logical relationship that exists between the project tasks, or between a project task and a milestone.

Question 19

A kill switch is a logical relationship that exists between the project tasks, or between a project task and a milestone.

Question 20

Project objectives are quantifiable criteria that must be met for the project to be considered a success.

Question 21

Outsourcing is a common approach using the professional expertise within an organization to develop and maintain the organization's information technology systems.

Question 22

Onshore outsourcing occurs when engaging another company within the same country for services.

Question 23

A PERT chart is a simple bar chart that lists project tasks vertically against the project's time frame, listed horizontally.

Question 24

Offshore outsourcing occurs when engaging another company within the same country for services.

Question 25

Offshore outsourcing is using organizations from developing countries to write code and develop systems.

Question 26

Nearshore outsourcing occurs when using organizations from developing countries to write code and develop systems. In offshore outsourcing the country is geographically far away.

Question 27

Offshore outsourcing occurs when using organizations from developing countries to write code and develop systems. In offshore outsourcing the country is geographically far away.

Question 28

In the past, outsourcing was often used tactically, as a quick-fix, short-term solution to a particular need or problem which did not form part of an overall business strategy.

Question 29

In-sourcing is an arrangement by which one organization provides a service or services for another organization that chooses not to perform them in-house.

Question 30

What are the three primary variables (or triple constraints) in any project?

A) Time, resources, expense
B) Time, expense, requirements
C) Time, resources, scope
D) Time, resources, quality

Question 31

In-sourcing has been instrumental in creating a viable supply of IT professionals and in creating a better quality workforce combining both technical and business skills.

Question 32

Nearshore outsourcing occurs when contracting an outsourcing arrangement with a company in a nearby country. Often this country will share a border with the native country.

Question 33

Onshore outsourcing occurs when contracting an outsourcing arrangement with a company in a nearby country. Often this country will share a border with the native country.

Question 34

In-sourcing (in-house development) uses the professional expertise within an organization to develop and maintain its information technology systems. In-sourcing has been instrumental in creating a viable supply of IT professionals and in creating a better quality workforce combining both technical and business skills.

Question 35

Outsourcing is an arrangement by which one organization provides a service or services for another organization that chooses not to perform them in-house.

Question 36

Which of the following is a characteristic of a successful project?

A) Delivered on time
B) Delivered within budget
C) Meets the business's requirements
D) All of the choices are correct

Question 37

Human resources is the most common outsourced function.

Question 38

What are project deliverables?

A) A temporary endeavor undertaken to create a unique product or service.
B) The application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project.
C) Any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project.
D) Key dates by which a certain group of activities must be performed.

Question 39

The critical path is the sequence of activities that determine the earliest date by which the project can be completed.

Question 40

What is a project?

A) A temporary activity undertaken to create a unique product, service, or result
B) The application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project
C) Any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project
D) Represent key dates when a certain group of activities must be performed

Question 41

What are characteristics of intangible benefits?

A) Difficult to quantify or measure.
B) Easy to quantify and typically measured to determine the success or failure of a project.
C) The measure of the tangible and intangible benefits of an information system.
D) Periodic reviews of actual performance versus expected performance.

Question 42

What is technical feasibility?

A) Measures the cost-effectiveness of a project.
B) Measures how well a solution meets the identified system requirements to solve the problems and take advantage of opportunities.
C) Measures the project time frame to ensure that it can be completed on time.
D) Measures the practicality of a technical solution and the availability of technical resources and expertise.

Question 43

What is feasibility?

A) Difficult to quantify or measure.
B) Easy to quantify and typically measured to determine the success or failure of a project.
C) The measure of the tangible and intangible benefits of an information system.
D) Periodic reviews of actual performance versus expected performance.

Question 44

What is economic feasibility?

A) The cost-effectiveness of a project.
B) A solution that meets the identified system requirements to solve the problems and take advantage of opportunities.
C) The project time frame that ensures that it can be completed on time.
D) The practicality of a technical solution and the availability of technical resources and expertise.

Question 45

What is operational feasibility?

A) Measures the cost-effectiveness of a project.
B) Measures how well a solution meets the identified system requirements to solve the problems and take advantage of opportunities.
C) Measures the project time frame to ensure that it can be completed on time.
D) Measures the practicality of a technical solution and the availability of technical resources and expertise.

Question 46

Who are individuals and organizations actively involved in the project or whose interests might be affected as a result of project execution or project completion?

A) Project manager
B) Project stakeholders
C) Executive sponsor
D) All of the choices are correct

Question 47

What is any measurable, tangible, verifiable outcome, result, or item that is produced to complete a project or part of a project?

A) Project milestones
B) Project objectives
C) Project assumptions
D) Project deliverable

Question 48

Who is the person or group who provides the financial resources for the project?

A) Project manager
B) Project stakeholders
C) Executive sponsor
D) Communication plan

Question 49

What is schedule feasibility?

A) Measures the cost-effectiveness of a project.
B) Measures how well a solution meets the identified system requirements to solve the problems and take advantage of opportunities.
C) Measures the project time frame to ensure that it can be completed on time.
D) Measures the practicality of a technical solution and the availability of technical resources and expertise.

Question 50

Who are individuals and organizations actively involved in the project or whose interests might be affected as a result of project execution or project completion?

A) Project stakeholders
B) Project managers
C) Project planners
D) Project testers

Question 51

What is an internal department that oversees all organizational projects?

A) Project deliverables
B) Project scope
C) Project management office
D) Project milestones

Question 52

What are specific factors that can limit options including budget, delivery dates, available skilled resources, and organizational policies?

A) Project objectives
B) Project constraints
C) Project assumptions
D) Project deliverable

Question 53

What are quantifiable criteria that must be met for the project to be considered a success?

A) Project milestones
B) Project objectives
C) Project assumptions
D) Project deliverable

Question 54

What are characteristics of tangible benefits?

A) Difficult to quantify or measure.
B) Easy to quantify and typically measured to determine the success or failure of a project.
C) The measure of the tangible and intangible benefits of an information system.
D) Periodic reviews of actual performance versus expected performance.

Question 55

What defines the how, what, when, and who regarding the flow of project information to stakeholders and is key for managing expectations?

A) Communication plan
B) Executive sponsor
C) Project assumptions
D) Project deliverable

Question 56

What defines the specifications for product/output of the project and is key for managing expectations, controlling scope, and completing other planning efforts?

A) Project milestones
B) Project objectives
C) Project requirements document
D) Project deliverable

Question 57

What are factors considered to be true, real, or certain without proof or demonstration?

A) Project plan
B) Project constraints
C) Project assumptions
D) Project deliverable

Question 58

What defines all project roles and indicates what responsibilities are associated with each role?

A) Communication plan
B) Responsibility matrix
C) Project assumptions
D) Project deliverable

Question 59

What represents key dates by which a certain group of activities must be performed?

A) Project milestones
B) Project objectives
C) Project assumptions
D) Project deliverable

Question 60

What statement links the project to the organization's overall business goals?

A) Project milestones
B) Project objectives
C) Project scope statement
D) Project deliverable

Question 61

What is a status report?

A) Difficult to quantify or measure.
B) Easy to quantify and typically measured to determine the success or failure of a project.
C) The measure of the tangible and intangible benefits of an information system.
D) A periodic review of actual performance versus expected performance.

Question 62

Which of the following is not a technique for choosing strategic projects?

A) Categorize projects
B) Perform a financial analysis
C) Focus on organizational goals
D) Develop a project plan

Question 63

What measures how well the solution will be accepted in a given organization?

A) Political feasibility
B) Operational feasibility
C) Schedule feasibility
D) Legal feasibility

Question 64

What are project assumptions?

A) Specific factors that can limit options.
B) Factors that are considered to be true, real, or certain without proof or demonstration.
C) Quantifiable criteria that must be met for the project to be considered a success.
D) A document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.

Question 65

What is legal feasibility?

A) Measures how well the solution will be accepted in a given opportunity.
B) Measures how well a solution can be implemented within existing legal and contractual obligations.
C) Measures the project time frame to ensure that it can be completed on time.
D) Measures the practicality of a technical solution and the availability of technical resources and expertise.

Question 66

What measures the project time frame to ensure that it can be completed on time?

A) Economic feasibility
B) Operational feasibility
C) Schedule feasibility
D) Technical feasibility

Question 67

Which of the following is a tangible benefit?

A) Improved decision making
B) Improved community service
C) Improved goodwill
D) Increased quantity or sales

Question 68

What measures the cost-effectiveness of a project?

A) Economic feasibility
B) Operational feasibility
C) Schedule feasibility
D) Technical feasibility

Question 69

Which of the following is an intangible benefit?

A) Improved decision making
B) Decreased expenses
C) Decreased response time
D) Increased quantity or sales

Question 70

What are project objectives?

A) Quantifiable criteria that must be met for the project to be considered a success.
B) Products, services, or processes that are not specifically a part of the project.
C) Any measurable, tangible, verifiable outcome, result or item that is produced to complete a project or part of a project.
D) Defines the work that must be completed to deliver a product with the specified features and functions.

Question 71

What measures how well a solution can be implemented within existing legal and contractual obligations?

A) Political feasibility
B) Operational feasibility
C) Schedule feasibility
D) Legal feasibility

Question 72

What is project scope?

A) Quantifiable criteria that must be met for the project to be considered a success
B) Products, services, or processes that are not specifically a part of the project
C) Any measurable, tangible, verifiable outcome, result or item that is produced to complete a project or part of a project
D) Defines the work that must be completed to deliver a product with the specified features and functions

Question 73

Which of the following is not a characteristic of a well-defined project plan?

A) Prepared by the project manager.
B) Easy to read.
C) Appropriate to the project's size.
D) Communicated to all key participants.

Question 74

What is a graphical network model that depicts a project's tasks and the relationships between those tasks?

A) Gantt chart
B) PERT chart
C) Dependency
D) All of the choices are correct

Question 75

What is the most important part of the project plan?

A) Gantt chart
B) Specification
C) Communication
D) None of the choices are correct

Question 76

What measures how well a solution meets the identified system requirements to solve the problems and take advantage of opportunities?

A) Economic feasibility
B) Operational feasibility
C) Schedule feasibility
D) Technical feasibility

Question 77

What do SMART criteria for successful objective creation include?

A) Specific, metrics, agreed upon, real, time valued
B) Specific, measurable, agreed upon, realistic, time framed
C) Specific, measurable, accurate, real, time valued
D) Specific, metrics, agreed upon, realistic, time framed

Question 78

What measures the practicality of a technical solution and the availability of technical resources and expertise?

A) Economic feasibility
B) Operational feasibility
C) Schedule feasibility
D) Technical feasibility

Question 79

What is political feasibility?

A) Measures how well the solution will be accepted in a given organization.
B) Measures how well a solution meets the identified system requirements to solve the problems and take advantage of opportunities.
C) Measures the project time frame to ensure that it can be completed on time.
D) Measures the practicality of a technical solution and the availability of technical resources and expertise.

Question 80

What are project constraints?

A) Specific factors that can limit options.
B) Factors that are considered to be true, real, or certain without proof or demonstration.
C) Quantifiable criteria that must be met for the project to be considered a success.
D) A document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.