Deck 6: Formatting the Report

Question 1

Which statement does NOT apply to a letter in block format?

A) It's the most-used format in business today.
B) Its letter parts begin at the left margin.
C) It includes a greeting and closing line.
D) Its paragraphs may be indented.

Answer 1

D

Question 2

In the block letter format, all lines except the date and closing lines begin at the margin.

Answer 2

False

Question 3

A report's format is less important than its content.

Answer 3

False

Question 4

With mixed punctuation, a comma is placed after the letter greeting and closing.

Question 5

Whenever possible, the report writer should determine the reader's preferences for report format.

Question 6

In Microsoft Word 2010, use the Page Layout tab and Page Setup group to turn Hyphenation on or off.

Question 7

An external report of one to three pages may be written in letter format.

Question 8

A sans serif font, such as Calibri, is the best choice for report content.

Question 9

Which statement about the use of emphasis techniques is NOT accurate?

A) A bulleted list may contain only two or three items.
B) Write items listed in a group in parallel grammatical form.
C) Group and bullet closely related items to focus attention on that text.
D) Unify items listed in a group with an introductory sentence or phrase.

Question 10

In Microsoft Word 2010, set text format on the Page Layout tab.
B. Multiple Choice - For the following items, select the most appropriate choice (a-d).

Question 11

Which letter part does the simplified block format omit?

A) Date
B) Greeting
C) Letterhead
D) Subject line

Question 12

A short, internal report is often written in letter format.

Question 13

Which of the following items BEST describes the purpose of report headings?

A) Use headings to relieve the reader's eyes.
B) Use headings to enhance the writer's credibility.
C) Use headings to make report pages more attractive.
D) Use headings to show the relationship of report sections.

Question 14

The simplified block format includes an impersonal greeting.

Question 15

Full capitalization (ALL UPPERCASE ) should-

A) Be limited to report titles
B) Not be used for report headings
C) Be used for first- and second-level report headings
D) Be used for titles and first-level headings in reports with several divisions

Question 16

In Microsoft Word 2010, Hyphenation is on by default.

Question 17

The simplified block format is appropriately used when the sender of a letter does not know the receiver's gender or title.

Question 18

A slightly uneven right margin makes text easier to read than a perfectly even right margin.

Question 19

In Microsoft Word 2010, Multiple line spacing is less open (less space between lines) than Single line spacing.

Question 20

Which statement does NOT describe memo format?

A) It may include position titles of the receiver and sender.
B) It includes the guidewords To, From, Date, and Subject.
C) It contains the sender's signature below the message.
D) It usually omits courtesy titles, such as Mr. or Ms.

Question 21

The effect of appropriating and modifying the work of other people has the potential for profound personal and corporate damage.

Question 22

While acting ethically, competent communicators achieve their goals by using their technical knowledge and ability to access information.

Question 23

Which statement BEST applies to page layout in a newsletter / report?

A) Give crucial topics more space than nice-to-know subjects.
B) Use a bottom margin slightly smaller than the top margin.
C) Leave little blank space.
D) Use a justified right margin.

Question 24

In Microsoft Word 2010, where do you choose Styles for report headings?

A) Home tab, Paragraph group
B) Home tab, Styles group
C) Insert tab, Styles group
D) Page Layout tab, Page Setup group

Question 25

A standard business envelope is which size?

A) Size 6 ¾
B) Size 8 ½
C) Size 10
D) Size 12

Question 26

In general, you can create top-notch documents easily using the default options in word processing software. When you change the defaults and apply special formats page and text formats, you can just as easily achieve a poorly designed document that readers find unappealing.

Question 27

Postponing group decisions about writing style and report format leads to extra work and/or inferior quality.

Question 28

Which font below is MOST appropriate for report paragraphs?

A) Bookman Old Style
B) Century School Book
C) Huxtable
D) Verdana

Question 29

Select the statement that BEST describes ownership of electronically stored information.

A) Laws about taking another writer's copyrighted material remain unclear.
B) Issues about ownership of electronically stored information are still being resolved.
C) One can legally modify information in an electronic file and claim it as one's own.
D) Video files are not protected by copyright law.

Question 30

An effective report format entices the receiver to read the report; leads the reader through the information; maintains the reader's interest; and stimulates the reader to respond.

Question 31

Select the statement that BEST describes computer templates and their use.

A) You can safely use templates provided in your computer software for most reports.
B) You cannot modify computer templates.
C) When choosing a template, select the most elaborate design available.
D) When in doubt about using a template, ask someone in your organization.

Question 32

How much of a page should be blank, according to design experts?

A) Less than 10%
B) About 15%
C) 20% to 25%
D) At least 25%

Question 33

Which statement BEST describes effective design practices with respect to visuals?

A) When a photograph is too big for the space available, shrink it to fit.
B) When a piece of clip art is too big for the space available, crop it.
C) Use a maximum of two visual on a single 8½″ by 11″ page.
D) Make all report visuals the same size.