Deck 21: Informal Reports

Question 1

Trip reports help managers monitor employee activities.

Answer 1

True

Question 2

In a recommendation report,do not summarize the problem or situation; instead,provide only the recommended actions.

Answer 2

False

Question 3

Progress reports for external clients should be delivered via email.

Answer 3

False

Question 4

The two categories of informal report are and
.

Question 5

Analytical reports
(a)provide information.
(b)provide conclusions.
(c)evaluate and interpret information.
(d)a and b.
(e)a,b,and c.

Question 6

In a trip report,
(a)do not include the names of people and places.
(b)avoid personal impressions.
(c)express a willingness to answer follow-up questions.
(d)b and c.
(e)a,b,and c.

Question 7

To give a colleague constructive criticism,write a report.

Question 8

Minutes serve as an official record of a meeting.

Question 9

Most informal reports are formatted as a memorandum.

Question 10

Periodic activity reports and progress reports provide readers with identical information.

Question 11

A peer review report is a type of recommendation report.

Question 12

Choose the most accurate option below.
(a)Progress reports are written for internal personnel only.
(b)Managers use progress reports to monitor employees and evaluate projects.
(c)Using the memo format for a progress report is appropriate for an internal audience.
(d)a and b.
(e)b and c.

Question 13

Types of informational reports include
(a)trip reports and peer review reports.
(b)progress reports,activity reports,and meeting minutes.
(c)feasibility and recommendation reports.
(d)peer review reports and progress reports.
(e)trip reports,meeting minutes,and recommendation reports.

Question 14

Feasibility reports and recommendation reports are similar in that they both
(a)have managers and other decision makers as their primary audience.
(b)emphasize expected rather than possible benefits.
(c)discuss the problem or situation before the recommendation.
(d)a and b.
(e)a,b,and c.

Question 15

Peer review reports should avoid suggesting alternative courses of action when providing constructive criticism.

Question 16

Feasibility reports provide the background of a problem but do not offer recommendations or possible solutions.

Question 17

Minutes are often distributed via email.

Question 18

reports summarize general activities during a specific time period,whereas reports summarize accomplishments on a specific project..

Question 19

For meeting minutes,do all of the following except
(a)list attendees.
(b)describe agenda items.
(c)include personal commentary.
(d)include a title and the meeting date.
(e)record all decisions made.

Question 20

When writing recommendation reports,
(a)begin with a long and detailed subject line.
(b)discuss the background in detail but keep the recommendation as brief as possible.
(c)use an obsequious tone.
(d)end with a list of benefits for taking action.
(e)make headings broad and general.

Question 21

Peer review reports
(a)begin by enumerating the negative points.
(b)support criticism by offering specific examples.
(c)are never written in memo format.
(d)avoid offering suggestions or resources.
(e)end by re-emphasizing all the negative points.