Exam 12: Salescollection Process

Which of the following exemplifies the role and purpose of the sales / collection process?

In your own words, explain the role and purpose of the sales / collection process. Do not list the steps in the process as part of your response.

Analyze the following narrative. Identify five risk exposures ELM faces; for each exposure, recommend two internal controls. ELM Corporation sells durable medical equipment, such as wheelchairs and hospital beds; each salesperson at ELM specializes in a specific type of medical equipment. When a prospective client comes into their store, a greeter does a preliminary needs assessment to determine what type(s) of equipment the client requires. Based on that preliminary assessment, the greeter will match the client with a member of the sales staff. The staff specialist does a more detailed needs assessment, the results of which go into a computerized database along with the client's name, address, phone number and other related information. After the needs assessment, the staff specialist determines the client's budget, as well as whether the client has insurance coverage for the desired equipment; clients without insurance coverage receive a 10% discount on all equipment purchased up to $1,000, and a 20% discount for any sales over $1,000. The staff specialist makes recommendations based on the client's needs and budget. If the client chooses to purchase from ELM, the store fills out any necessary insurance paperwork and collects the client's portion of the bill. For example, if an insured client purchases a wheelchair with a price of $2,000 and the insurance covers 80%, ELM collects $400 from the client at the time of the sale. ELM accepts cash, checks and major credit cards from clients. Insurance payments go directly to ELM and normally arrive within 60 days of the sale. If the client needs more than one type of durable medical equipment, the first staff specialist introduces the client to a subsequent staff specialist, who repeats the process until all the client's equipment needs are met.

Consider the following information items as you respond to the next question: i. Customer master file Ii) Journal entry to record the receipt of cash Iii) Pre-numbered documents Iv) Schedule of accounts receivable Accounting information systems have five generic elements. Which of the following is an example of the same element as "pre-numbered documents?"