Deck 2: Identifying and Selecting Projects

Question 1

Projects that are not similar cannot be compared when making a selection to move forward with a project.

Answer 1

False

Question 2

The reaction of an advocacy group is categorized as a negative consequence for a project.

Answer 2

False

Question 3

The major deliverables in the project charter describe the details of the work packages in the work breakdown structure.

Answer 3

False

Question 4

The project objective in the project charter indicates the deliverable, schedule, and budget for a project.

Question 5

Unexpected events are reasons for an organization to decide to initiate a project.

Question 6

The project title should be a code word even if the project is not confidential.

Question 7

The project purpose in the project charter may include prior documents for selecting the project.

Question 8

The success criteria in the project charter indicate the expected benefits of the project including what the expectations are for project success.

Question 9

Quantitative benefits of a project are the intangible benefits of completing a project such as employee morale.

Question 10

The project charter is also called a project authorization or a project initiation document.

Question 11

Every project that is identified is selected to be completed.

Question 12

The project description in the project charter is a high-level description of the project and references more detailed documents regarding key performance requirements.

Question 13

The initiating phase of the project life cycle starts with recognizing a need.

Question 14

A milestone schedule lists target dates for phases of a project.

Question 15

Surveys of stakeholders can be used to gather only quantitative data.

Question 16

Disadvantages for doing a project may have a positive impact on an organization.

Question 17

Funding statements in a project charter may be broken into the amount authorized by project phase.

Question 18

Meeting the acceptance criteria listed in the project charter means the customer is satisfied.

Question 19

The project justification includes the key assumptions for the project.

Question 20

The acceptance criteria describe the criteria necessary for the sponsor to approve the deliverables.

Question 21

If the project manager is selected in the initiating phase of the project, then the project manager is likely to participate in the development of the project charter for the project.

Question 22

The RFP should state the acceptance criteria the customer will use to determine if the project deliverables are completed according to the customer's requirements.

Question 23

The acceptance criteria deals with the scope of the project, outlining the tasks or work elements the customer wants the contractor or project team to perform.

Question 24

The constraints for a project include the requirement to outsource due to the organization's lack of having expertise with its own staff.

Question 25

All projects require a project charter to start the project.

Question 26

Project approval requirements state when the sponsor wants to review the progress of the project and make decisions about moving to the next phase.

Question 27

Part of preparing a request for proposal is soliciting the request to potential bidders on the project.

Question 28

The RFP should list any customer-supplied items.

Question 29

The sponsor designee is the project manager of the project.

Question 30

The approval date for the project is the project start date.

Question 31

The purpose of preparing a request for proposal is to state, comprehensively and in detail, what is required, from the contractor's point of view, to address the identified need.

Question 32

The RFP must include the customer requirements and the name of the sponsor's designee

Question 33

The RFP must state the project objective or purpose, including any rational or background information that may be helpful to contractors so that they can prepare thorough and responsive proposals.

Question 34

The RFP should state what deliverables the customer expects the contractor to provide.

Question 35

The project charter should include as many risks as can be brainstormed to be sure to have enough funds for contingencies.

Question 36

A good RFP allows contractors or a project team to understand what the customer expects.

Question 37

A request for proposals helps the organization decide which contractor to use.

Question 38

A project should have weekly project status review meetings supplemented with written project reports.

Question 39

An RFP must provide a statement of work.

Question 40

A request for proposal is required for projects that are completed by an external contractor to an organization.

Question 41

The final decision of which projects to select is the responsibility of

A) the project evaluation team's members.
B) the project evaluation team.
C) community members.
D) the organization's owner, president, or department head.

Question 42

The project objective should

A) summarize the need and justification for the project.
B) state what is expected to be accomplished.
C) state the major end products or items expected to be produced.
D) be concise and create a vision for the end result of the project.

Question 43

The RFP should state the required schedule for completion of the project and key milestones.

Question 44

A project charter summarizes

A) the project objective.
B) the detailed description of the project.
C) the key conditions and parameters of the project.
D) the funding and contracting of the project.

Question 45

The RFP should indicate the due date by which the customer expects potential contractors to submit proposals.

Question 46

An RFP must indicate the funds the customer has available to spend on the project.

Question 47

An RFP might state the payment terms the customer intends to use.

Question 48

The implementation of the new procedure is expected to reduce costs of production by 10% over the next year. This is an example of the ________________ in a project charter.

A) acceptance criteria
B) project objective
C) project description
D) success criteria and expected benefits

Question 49

Some RFPs mention the type of contract the customer intends to use.

Question 50

The project acceptance criteria should

A) summarize the need and justification for the project.
B) state the quantitative criteria expected for the products to be accomplished.
C) state the major end products or items expected to be produced.
D) be concise and create a vision for the end result of the project.

Question 51

The first step in project selection is to

A) develop a set of criteria against which a project will be evaluated.
B) gather data and information for each project.
C) list assumptions.
D) evaluate each project against the criteria.

Question 52

The RFP should provide instructions for the format and content of the contractor proposals.

Question 53

A contract might be for a fixed price; the customer will pay the contractor whatever the actual costs are for the materials and the time.

Question 54

It is fair to meet with potential contractors and provide information about the potential project while developing the RFP.

Question 55

The RFP might state the approvals required by the contractor.

Question 56

The project purpose should

A) summarize the need and justification for the project.
B) state what is expected to be accomplished.
C) state the major end products or items expected to be produced.
D) be concise and create a vision for the end result of the project.

Question 57

The project title should

A) summarize the need and justification for the project.
B) state what is expected to be accomplished.
C) state the major end products or items expected to be produced.
D) be concise and create a vision for the end result of the project.

Question 58

A contract might be for time and materials, in which case the customer will pay the contractor a fixed amount regardless of how much the work actually costs the contractor.

Question 59

Some potential contractors will know more about an organization due to prior contracts and relationships. This is an unfair advantage for those contractors to submit a proposal to an RFP.

Question 60

An assumption for a construction project could be

A) the materials to be used to construct the building.
B) a grant will be secured to help fund the project.
C) the regulations and codes required for the building.
D) the size of the building that is to be constructed.

Question 61

List methods for gathering information from a project's stakeholders.

Question 62

List at least three ways projects are identified.

Question 63

A bidders meeting may be held to

A) clarify the RFP and answer any questions from potential bidders.
B) provide additional information only to those that attend the meeting.
C) provide an unfair advantage to those at the meeting.
D) solicit feedback on the clarity of the RFP to change the project requirements.

Question 64

James must gather information from a potential project's stakeholders for an upcoming meeting with management. The project would be to add 50 beds and an oncology center to the local hospital. List three stakeholders of the project and a possible way that James could gather information from the stakeholders.

Question 65

The new employees are expected to receive $13 million of Fast Start training that will be provided by a state workforce development grant. This is an example of the ________________ in a project charter.

A) acceptance criteria
B) key assumptions
C) project description
D) success criteria and expected benefits

Question 66

The building constructed will have at least R-38 insulation rating for the ceiling and R-28 for the walls. This is an example of the ________________ in a project charter.

A) acceptance criteria
B) project objective
C) project description
D) success criteria and expected benefits

Question 67

An RFP may include the evaluation criteria that will be used to evaluate proposals from competing contractors. List at least three evaluation criteria that might be included in an RFP.

Question 68

Describe the benefits and consequences of the project evaluation team reviewing each project against the project evaluation criteria before the committee meeting.

Question 69

List eight elements that could be included in a project charter. Describe why each element is valuable to the project charter.

Question 70

Housing Transitions, a local not-for-profit organization that provides temporary housing for people that are in transition (i.e., just moved into an area, lost their home due to an unexpected event, etc.), has noticed paint on the outside of the house is peeling. Describe a project that will advance their mission and solve the problem of the paint peeling.