Deck 21: Working and Writing in Teams

Question 1

One should distribute one's agenda several days before a meeting.

Answer 1

True

Question 2

In dot planning,arrange your ideas alphabetically,then put a dot next to each idea the group approves.

Answer 2

False

Question 3

Robert's Rules of Order summarizes strict rules for parliamentary proceedings.

Answer 3

True

Question 4

Networking and socializing distract meeting participants from their goals.

Question 5

Interpersonal skills are less important in virtual meetings than in real meetings.

Question 6

Meetings might have more than one purpose.

Question 7

Conventions are a type of:

A)organizational meeting.
B)parliamentary proceeding.
C)regular staff meeting.
D)team meeting.

Question 8

An authoritative decision-making process is one in which the leader listens to group input but makes the final decision alone.

Question 9

The standard agenda is a three-step decision-making process for choosing priorities.

Question 10

To be effective,business meetings should have a serious atmosphere.

Question 11

Employees talking by a photocopier or a refrigerator is an example of a(n):

A)regular staff meeting.
B)team meeting.
C)informal meeting.
D)retreat.

Question 12

Making notes is one way to help ensure that one can be concise,correct,and complete while speaking at a meeting.

Question 13

Virtual meetings allow people to listen but not actively participate.

Question 14

A good agenda allots each item a certain amount of time.

Question 15

People will feel that meeting time has been well spent if:

A)the meeting ended ahead of schedule.
B)the meeting led to productive results.
C)the meeting ended with no unresolved items.
D)they were able to make comments that impressed the senior managers in attendance.

Question 16

Controversial items should be left to the end of the meeting.

Question 17

Which of the following is NOT an issue related to the increasing number of virtual meetings?

A)Diminishing productivity
B)Available technologies
C)Environmental concerns
D)Fossil fuel depletion

Question 18

When chairing a meeting,the primary goal should be to get things done as quickly and easily as possible.

Question 19

Before stating a meeting,one should identify its purposes and:

A)carry out dot planning.
B)write the minutes.
C)create an agenda.
D)send out letters of transmittal.

Question 20

Which kind of meeting would a board of directors most likely hold for its annual general meeting?

A)Parliamentary proceedings
B)Team meeting
C)Hall meeting
D)Informal meeting

Question 21

The first step in the standard agenda process for making decisions deals with:

A)brainstorming for generating ideas.
B)identifying available resources.
C)gathering information about the problem.
D)setting criteria for the ideal solution.

Question 22

Which is the LEAST effective way for a group to make a decision?

A)Build consensus
B)Use a standard agenda
C)Use dot planning
D)Let the loudest person decide

Question 23

Personal meetings:

A)hinder career growth.
B)block networking.
C)weaken company culture.
D)create bonds.

Question 24

As meeting chair,you should:

A)expect conflict and deal with it forcefully.
B)let participants decide how the meeting will be run.
C)opt for more one-on-one than group meetings.
D)make ground rules explicit.

Question 25

Which of the following is NOT recommended for longer meetings?

A)Longer breaks twice a day
B)Time for socializing
C)Evaluating the minutes at the halfway point
D)Short breaks every two hours

Question 26

Which of the following is NOT a purpose of a business meeting?

A)Ignoring conflicts
B)Making decisions
C)Motivating members
D)Sharing information

Question 27

Which of the following is true about dot planning?

A)It is a seven-step decision-making process for solving problems.
B)The last step in this process deals with recording each idea on pages that are put on the wall.
C)The dots make it easy to see which items the group believes are most important.
D)It deals with alphabetical arrangement of ideas and putting a dot next to each idea the group approves.

Question 28

What type of meetings do business,non-profit,and government organizations hold?

Question 29

Controversial items should be scheduled early in a meeting:

A)because people's energy levels are high.
B)to ensure that people will have lesser time for the main discussion.
C)as this allows the dominating people to have an early say in the meeting.
D)so that the purposes of the meeting can be altered at the beginning of the meeting.

Question 30

Which of the following defines consultative decision-making process?

A)The discussion continues until everyone can "buy into" the decision
B)The leader hears group comments but then makes the decision alone
C)The leader makes the decision alone
D)The group votes and the majority wins

Question 31

The chair's role is to:

A)deal with meeting maintenance functions only.
B)ignore conflict and help participants deal with task functions.
C)make decisions.
D)stop the discussion of contentious issues if no one remains on one side.

Question 32

Which of the following strategies will help ensure your influence in a meeting?

A)Ask a question in the first five minutes
B)Write down people's names
C)Arrive after everyone else
D)Volunteer to take the minutes

Question 33

When meetings combine two or more purposes,they should be mentioned in the agenda:

A)but not in the minutes.
B)in an explicit way.
C)with one of them stated with high importance.
D)discreetly.

Question 34

In consensual decision-making,how does a group reach a decision?

A)The leader hears group comments but then makes the decision alone
B)The group votes and the majority wins
C)The leader makes the decision alone
D)The discussion continues until everyone can support the decision

Question 35

How many steps does the standard agenda form of decision-making process have?

A)Nine
B)Three
C)Five
D)Seven

Question 36

Which of the following is the most important item of meeting minutes?

A)Conflicts of interest
B)List of absentees
C)Purposes
D)Action items

Question 37

Which of the following is NOT a goal of the chair?

A)Ignore conflict
B)Clarify goals and encourage participation
C)Help participants deal with the agenda items
D)Summarize

Question 38

To ensure that people read your meeting minutes,_.

A)copy and paste committee reports directly into the minutes
B)limit them to one page or less
C)write in the passive voice to sound objective
D)highlight only supervisors' and managers' names

Question 39

Meetings are useful for and needed to:

A)announce a solo decision.
B)create a majority
C)hear group comments before making a solo decision.
D)brainstorm and evaluate ideas as a group.

Question 40

Which of the following is the LEAST effective decision-making strategy?

A)Letting the dominant speaker determine the decision
B)Letting the leader determine the decision
C)Letting consensus determine the decision
D)Letting the group vote on the decision

Question 41

What are the possible purposes of a meeting? Mention any six.

Question 42

Describe a few alternatives to face-to-face meetings that new technologies make possible.

Question 43

How can you be an effective meeting participant?

Question 44

What are the limitations of virtual meetings?