Deck 14: Event Planning

Question 1

A meeting is effective when

A) the appropriate people attend.
B) all members participate.
C) productive outcomes result.
D) All of the above

Answer 1

D

Question 2

Typically, remote meetings increase spontaneity among participants.

Answer 2

False

Question 3

Meetings generally should not last longer than three hours.

Answer 3

False

Question 4

A task force is a common type of project team set up to deal with a specific issue or problem.

Question 5

It is the responsibility of the administrative professional to _____ a meeting.

A) confirm
B) prepare materials for
C) determine the equipment needed for
D) All of the above

Question 6

In an audio conference, you should identify yourself whenever you speak.

Question 7

Sometimes nonparticipants should receive copies of the minutes of a meeting.

Question 8

The administrative professional is usually responsible for determining the purpose of a meeting.

Question 9

To help maintain control of a meeting, the leader or administrative professional should choose the _____ seating arrangement.

A) rectangular
B) circular
C) oval
D) u-shaped

Question 10

For less formal meetings, an agenda is optional.

Question 11

The most important consideration for planning a conference is

A) determining the location.
B) arranging for meeting facilities.
C) designing the online registration process.
D) Both A and B

Question 12

A _____ meeting occurs when an executive meets with employees that report to him or her.

A) staff
B) committee
C) task force
D) client

Question 13

Meetings should begin on time, even if several people are not present.

Question 14

Minutes of a meeting should include names of the presiding officer and members present and absent.

Question 15

An advantage of a face-to-face meeting is

A) the ability to assemble individuals on short notice.
B) decreased time and expense associated with travel.
C) more group members are likely to participate.
D) All of the above

Question 16

An important advantage of audio and video conferences is the ability to have side conversations.

Question 17

The meeting notice should include the

A) purpose and objectives of the meeting.
B) names of attendees.
C) dates and times of future meetings.
D) All of the above

Question 18

Which statement regarding meeting minutes is correct?

A) Meeting discussions need to be recorded verbatim.
B) Minutes should contain a record of everything discussed at a meeting.
C) Minutes should include the names of people who made motions.
D) All of the above

Question 19

Which statement about agendas is correct?

A) All agenda items should relate directly to the meeting's purpose and objectives.
B) Agendas should be distributed at the meeting.
C) The most difficult items should always be presented first.
D) All of the above

Question 20

A _____ is established to monitor an issue or complete a task.

A) staff group
B) committee
C) task force
D) board of directors