Deck 11: Electronic Media and Image Records
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Deck 11: Electronic Media and Image Records
1
Working and storage copies of electronic media are used for the same purpose.
False
2
Software applications (apps)cannot be downloaded to a mobile device.
False
3
The miniaturized image of a document is called a macroform.
False
4
An organization can save money on equipment when employees "Bring Your Own Device" (BYOD)to complete work for the organization.
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5
The best password to use for access to a computer system is a variation of your name.
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6
Roll microfilm is the most expensive microform to create from source documents.
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7
Moving data from one electronic system to another is called migration.
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8
Optical media are also electronic media.
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9
Organizations need to establish security policies and procedures when BYOD is implemented to protect confidential information.
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10
Camera-original microforms are first-generation microforms.
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11
Technology that can reduce recorded information to a microform is called micrographics.
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12
When faxing confidential material, the material should be faxed to a fax machine dedicated for confidential material only.
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13
An electronic signature is not legally valid for signing contracts.
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14
A microfiche header cannot be read without magnification.
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15
Solid state drives (SSDs)are more reliable than hard disk drives (HDDs)because SSDs have no moving parts.
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16
An electronic record is digitized and coded information that must be read by a computer for it to be understood.
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17
Density is a measure of sharpness or fine detail of an image.
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18
Source documents are scanned to produce images.
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19
Magnification is another word for reduction.
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20
Electronic records created today may not always be compatible with new computers or software.
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21
A miniaturized image of a document is called a
A)source document.
B)microimage.
C)microrecord.
D)microform.
A)source document.
B)microimage.
C)microrecord.
D)microform.
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22
What are the programs and features on a smartphone that would allow you to create personal records?
A)send and receive e-mails
B)post appointments, using a calendar feature
C)utilize online banking, including bill payments and check deposits
D)All of the above
A)send and receive e-mails
B)post appointments, using a calendar feature
C)utilize online banking, including bill payments and check deposits
D)All of the above
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23
One way to keep information safe on electronic records is to
A)make backup copies.
B)make backup copies and print the records.
C)make backup copies and store the copies in a different location.
D)make backup copies and store the copies on the same hard drive.
A)make backup copies.
B)make backup copies and print the records.
C)make backup copies and store the copies in a different location.
D)make backup copies and store the copies on the same hard drive.
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24
Three stages of an image record system are
A)sending, batching, and routing records.
B)batching, recording, and removing records.
C)preparing, processing, and using records.
D)sending, receiving, and routing records.
A)sending, batching, and routing records.
B)batching, recording, and removing records.
C)preparing, processing, and using records.
D)sending, receiving, and routing records.
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25
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26
A ___________ is a mobile device.
A)smartphone
B)digital printer
C)fax machine
D)scanner
A)smartphone
B)digital printer
C)fax machine
D)scanner
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27
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28
______ _____ refers to how well the media and equipment work together in accessing information.
A)Media stability
B)Media compatibility
C)Multimedia streaming
D)Media device
A)Media stability
B)Media compatibility
C)Multimedia streaming
D)Media device
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29
Which of the following are important considerations for determining microfilm size and quality?
A)resolution
B)density
C)reduction ratio
D)magnification ratio
E)All of the above
A)resolution
B)density
C)reduction ratio
D)magnification ratio
E)All of the above
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30
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31
Because microfiche contains one unit of information, it is a/an
A)unitized microform.
B)working copy microform.
C)single microform.
D)duplicate microform.
A)unitized microform.
B)working copy microform.
C)single microform.
D)duplicate microform.
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32
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33
Which of the following could be an appropriate security step for businesses implementing a BYOD policy for employees?
A)limit access to e-mail only
B)password and timeout protection
C)limit the type of apps that can be downloaded
D)All of the above
A)limit access to e-mail only
B)password and timeout protection
C)limit the type of apps that can be downloaded
D)All of the above
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34
Which of the following statements about flash drives are correct?
A)They are removable.
B)They can plug into a USB port directly.
C)They can be attached to a USB hub.
D)All of the above
A)They are removable.
B)They can plug into a USB port directly.
C)They can be attached to a USB hub.
D)All of the above
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35
An example of solid state media drive would be a
A)CD-R.
B)Blu-ray disk.
C)flash drive.
D)DVD-R.
A)CD-R.
B)Blu-ray disk.
C)flash drive.
D)DVD-R.
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36
Magnetic media include
A)computer faxed documents.
B)aperture cards.
C)microfilm.
D)magnetic disks and tapes.
A)computer faxed documents.
B)aperture cards.
C)microfilm.
D)magnetic disks and tapes.
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37
Which of the following is an advantage of using removable storage media for electronic records?
A)Removable media cannot be used in other computer systems.
B)Removable media have limited storage capacities.
C)Removable media cannot be stored in secure locations.
D)Removable media can be used to backup conventional hard drives.
A)Removable media cannot be used in other computer systems.
B)Removable media have limited storage capacities.
C)Removable media cannot be stored in secure locations.
D)Removable media can be used to backup conventional hard drives.
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38
Storage copies of microforms must be stored in a
A)hot environment.
B)controlled environment.
C)cold environment.
D)well-lighted area.
A)hot environment.
B)controlled environment.
C)cold environment.
D)well-lighted area.
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39
A _______ is a combination hardware and software buffer that many organizations place between their internal networks and the Internet.
A)firewire
B)fire spark
C)wall block
D)firewall
A)firewire
B)fire spark
C)wall block
D)firewall
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40
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41
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42
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43
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44
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45
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46
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47
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48
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49
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50
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