Deck 12: Managing a Rim Program

Question 1

Retention periods established during the records retention schedule preparation will still apply when physical records are converted to electronic/digital records. ​

Answer 1

True

Question 2

RIM software is not capable of providing audit trails for tracking document use and staff productivity.

Answer 2

False

Question 3

Disaster recovery procedures are needed only by city and county government agencies. ​

Answer 3

False

Question 4

A destructive fire or a tornado is not usually considered to be a disaster. ​

Question 5

Inactive records are not accessed frequently; so, they do not need to be stored near filers and users.

Question 6

Records management, information technology, and legal departments should be aware of the disposition requirements for all records, including any records residing on social media. ​

Question 7

An organization's policies do not include requirements for the integrity of content in all company communications via physical documents, e-mail, or social media. ​

Question 8

A records audit helps records and information managers verify that all RIM operations are doing what they are supposed to do.

Question 9

Records audits can only be internal. ​

Question 10

Developing an emergency response team is a preparedness activity. ​

Question 11

Installing automated RIM systems will do little to reduce long-term labor costs. ​

Question 12

Organization-wide governance is usually executed by mid-level management.

Question 13

Vital records stored on microfilm or electronic media are not subjected to specific environmental controls. ​

Question 14

A contingency plan is another name for a disaster recovery plan. ​

Question 15

Power outage is a common cause of business interruption. ​

Question 16

A records and information management manual contains information necessary for managing the RIM program. ​

Question 17

Electronic document images are not included on records retention schedules. ​

Question 18

A broken water pipe is an example of a disaster. ​

Question 19

Forms management includes version control to ensure that the latest revised form for a specific purpose is the one available for users. ​

Question 20

The records storage component of the RIM program is based on the records and information life cycle. ​

Question 21

Which of the following items is a component of a RIM program? ​

A)building design
B)landscaping contracts
C)vital records protection
D)car pool scheduling

Question 22

Which of the following items are difficulties associated with capturing and managing social media records? ​

A)communications can be deleted instantly
B)outdated laws and regulations
C)anyone can post information anonymously
D)All of the above

Question 23

Social media information may be discoverable during litigation because it is not arranged according to interactions between users.

Question 24

Although standardized forms are capable of handling large quantities of information, they are not widely used.

Question 25

Advantages of using online forms include ​

A)the ability to reduce paper and printing costs.
B)eliminating unnecessary forms.
C)the ability to standardize form sizes.
D)All of the above

Question 26

Preparedness means being ready to respond when an emergency occurs. ​

Question 27

Which of the following responsibilities are included in the Principles? ​

A)protection
B)integrity
C)availability
D)All of the above

Question 28

What kinds of information about a RIM program does a records audit provide? ​

A)information about current operations
B)analysis of the current system
C)recommended solutions for improving the RIM program
D)All of the above

Question 29

Activities included in the implementation of a records retention schedule include

A)transferring active electronic records from hard drives to removable media.
B)identifying records series eligible for retention plans.
C)transferring records with elapsed retention periods.
D)storing physical copies after records are microfilmed or scanned.

Question 30

The four main cost factors in records and information include, managerial, operating personnel, physical to electronic records conversions, and supervisory costs. ​

Question 31

Which of the following items is an important factor when developing RIM policies and procedures? ​

A)laws and regulations
B)records audits
C)retention schedules
D)forms management

Question 32

Which of the following activities should occur after an emergency occurs? ​

A)contacting the response team
B)testing emergency systems
C)training employees
D)All of the above

Question 33

A records manager's responsibilities for forms management includes ​

A)the number of people who will use a specific form.
B)the number of pages of the form.
C)the type of computer used for filling in a specific form.
D)all forms currently used.

Question 34

A taxonomy is a list of files that may be in a text document, a spreadsheet, or a database. ​

Question 35

A records and information manager's duties and responsibilities include

A)transparency.
B)collecting and preserving archival records.
C)budget preparation.
D)Both b and c

Question 36

Which of the following activities is a part of a disaster recovery plan?

A)providing off-site storage for vital records
B)preparing a list of company officers
C)preparing a retention schedule
D)fixing a leaking water pipe

Question 37

Restoring data onto computers after a disaster is part of which phase of a disaster plan? ​

A)prevention
B)testing
C)recovery
D)preparedness

Question 38

A comprehensive RIM program includes responsibility for ​

A)storing records on all media.
B)protecting vital records.
C)complying with laws and regulations.
D)All of the above

Question 39

Using word processing software is not recommended for forms creation. ​

Question 40

In which of the following phases of a disaster plan are activities conducted to reduce the probability of loss if an emergency occurs? ​

A)preparedness
B)prevention
C)audit
D)recovery

Question 50

A RIM manual should include ​

A)names of records auditors.
B)forms design rules.
C)standard operating procedures.
D)passwords.