Deck 15: Outlook 2: Managing Information Using Outlook

Question 1

A(n) ____ is an activity to which you invite people.

A) appointment
B) event
C) meeting
D) birthday

Answer 1

C

Question 2

If you place the pointer on any activity, the ____ feature opens to show details, including reminder notices.

A) Sneak
B) Preview
C) Peek
D) Glimpse

Answer 2

C

Question 3

A(n) ____ is an activity that lasts 24 hours or longer.

A) appointment
B) event
C) meeting
D) birthday

Answer 3

B

Question 4

Once you create a contact, you can quickly ____.

A) address letters
B) make a call
C) locate a phone number
D) All of the above.

Question 5

Message ____ allows you to navigate through a group of messages, seeing all replies and forwards from all recipients about a particular topic.

A) clustering
B) threading
C) surfing
D) navigation

Question 6

The People Pane shows social media information available for any people who were included in the header of a message in the ____ Pane.

A) Reading
B) View
C) Display
D) Message

Question 7

In the accompanying figure, the ____ includes the Date Navigator and tasks.

A) Navigation Pane
B) status bar
C) Task Manager
D) To-Do bar

Question 8

To ensure you receive email from a particular sender, you can add the person's email address to the ____ list.

A) Inbox
B) Contacts
C) Distribution
D) Safe Senders

Question 9

The ____ module in Microsoft Outlook lets you manage all your business and personal contact information.

A) Contacts
B) Folks
C) Who
D) People

Question 10

A(n) ____ is an area that stores one piece of information.

A) field
B) record
C) index
D) table

Question 11

____ is the default starting module for Outlook.

A) Mail
B) People
C) Calendar
D) Tasks

Question 12

By default, Outlook groups the mail by date and sorts the email in ____.

A) ascending order by sender's last name
B) descending order by sender's last name
C) ascending order by date received
D) descending order by date received

Question 13

If you receive unwanted email, you can assign the sender to the ____ list.

A) Junk email
B) Spam email
C) Blocked Senders
D) Trash

Question 14

Which of the following is NOT a module in Outlook?

A) Tasks
B) Contacts
C) Calendar
D) Mail

Question 15

Rules help you ____ your email messages based on specific criteria.

A) sort
B) source
C) filter
D) cluster

Question 16

In the accompanying figure, you use the ____ by clicking the Calendar, People, or Tasks buttons to switch between modules.

A) Modules Manager
B) Navigation Pane
C) status bar
D) switch bar

Question 17

The calendar can be viewed by all of the following EXCEPT ____.

A) day
B) week
C) work week
D) year

Question 18

If you show messages as ____, all emails that discuss a common subject or thread will be grouped together.

A) conversations
B) clusters
C) aggregates
D) nodes

Question 19

Outlook defines a(n) ____ as an activity that does not involve inviting other people or scheduling resources.

A) appointment
B) event
C) meeting
D) date

Question 20

In the accompanying figure, when Mail is active the ____  includes the number of messages in the Inbox, the mail server connection status, and zoom percentage of the window.

A) Navigation Pane
B) Mail Manager
C) status bar
D) switch bar

Question 21

Dates with appointments or events appear in italics in the Date Navigator. _________________________

Question 22

Outlook comes with predefined color categories, which include all of the following EXCEPT ____.

A) Black
B) Red
C) Purple
D) Yellow

Question 23

When you have something you need to do, you can enter it in the ____ module.

A) Tasks
B) List
C) To-Do
D) Journal

Question 24

In the accompanying figure, according to the ____for the task in question, the Start Date is 9/15/2016.

A) Sneak
B) Glimpse
C) Preview
D) Peek

Question 25

When a meeting request arrives in the invitee's Inbox, which of the following buttons will NOT appear directly in the email message?

A) Request a change
B) Reject
C) Accept
D) Invite more guests

Question 26

The ____ Pane works as a hub for your social media.

A) People
B) Facebook
C) Social
D) Socializing

Question 27

If a note is covering an area of the window you want to view, click the ____ of the note and drag it to a new location.

A) menu bar
B) status bar
C) title bar
D) quick bar

Question 28

If you send a contact card as a business card, you send it as a(n) ____ electronic file to someone via email.

A) .out
B) .crd
C) .bus
D) .vcf

Question 29

Which of the following is NOT an option when sending invitations for a meeting in Outlook?

A) Accept
B) Reject
C) Request
D) Delete

Question 30

You can sort and group tasks by all of the following EXCEPT ____.

A) Category
B) Start Date
C) Author
D) Importance

Question 31

If you ____ an email message, it appears as a task in your task list to remind you to follow up.

A) sync
B) flag
C) check
D) appoint

Question 32

Outlook ____ shows your Calendar, Tasks, and Messages for the day.

A) Review
B) This Week
C) This Month
D) Today

Question 33

____ in Microsoft Outlook is the electronic version of sticky notes or Post-Its.

A) Mail
B) Notes
C) Tasks
D) Calendar

Question 34

In Outlook, a message that is marked as high priority will have a(n) ____ icon.

A) angry emoticon
B) exclamation point
C) flag
D) check mark

Question 35

If a meeting is to happen monthly, you set a(n) ____ pattern.

A) object
B) month-by-month
C) recurrence
D) occurrence

Question 36

Options for updating the social network information in Outlook include ____.

A) you can be prompted before updating
B) you can never update the information
C) you can have the updates appear in your Outlook without prompting
D) All of the above.

Question 37

You can assign all of the following to notes EXCEPT ____.

A) categories
B) concepts
C) colors
D) contacts

Question 38

To quickly copy a note, drag the note while you press ____.

A) [Alt]
B) [F4]
C) [Esc]
D) [Ctrl]

Question 39

In all calendar views, you can click the Time Scale button in the Arrangement group on the VIEW tab to change the level of detail of the days shown. _________________________

Question 40

To turn a note into an appointment or meeting, you drag the note from the Notes window to the ____ button on the Navigation Pane.

A) Calendar
B) Mail
C) Tasks
D) Meeting

Question 41

A(n) ____________________ is an action you can create to have Outlook automatically handle messages in a certain way.

Question 42

The first time you start Outlook, you will be prompted to set up a personal ____________________ that identifies you as a user.

Question 43

The icon in the lower-right corner of a note opens a menu. _________________________

Question 44

When you set up social connections, each generic icon in the contacts list and the People Pane will be replaced with the profile picture that the contact has set is his or her social network profile.

Question 45

In the accompanying figure, the tasks are arranged by Category.

Question 46

Tasks cannot have reminders. _________________________

Question 47

____________________ are shortcuts that help you complete basic Outlook tasks with one click.

Question 48

You can set up recurring activities by specifying the recurrence parameters.

Question 49

In the accompanying figure, task ____________________ give information about each task .

Question 50

You can drag a note to the Tasks button in the Navigation Pane to create a task based on the note.

Question 51

When you create a note in Outlook, you can forward it to share an idea with someone.

Question 52

A(n) ____________________ in Outlook is a convenient way to quickly jot down a reminder or an idea.

Question 53

Discuss the availability of the weather in Calendar view. How do you customize weather options?

Question 54

Any birthday or anniversary dates entered in a contact card will appear on the Calendar as a recurring event.

Question 55

The social network sites listed in the Social Network Accounts dialog box are unlikely to change over time.

Question 56

You can customize the Navigation Pane to your personal preferences.

Question 57

You use ____________________ in Outlook to tag items so you can track and organize them by specific criteria.

Question 58

The Calendar module defines an event as an activity that does not involve inviting other people or scheduling resources.

Question 59

If you share calendars through a network, you can click the All Calendars button in the Manage Calendars group on the HOME tab, click Open Shared Calendar to view the calendars of your colleagues. _________________________

Question 60

In the accompanying figure, the Date Navigator gives you an overview of the month.

Question 61

​In Outlook, you can access weather information in the Calendar view.

A) Yes
B) No

Question 63

​Outlook gives you the capability of sending electronic business cards.

A) Yes
B) No

Question 65

Nina has a significant number of appointments in Outlook and she has decided that she needs to start to track and organize them more efficiently. Explain how categories can help her with this task.

Question 66

​Microsoft Outlook does not require the creation of a personal account before use.

Question 67

A ______ is an action you can create to have Outlook automatically handle messages in a certain way.​

Question 70

​All of the following are fields found in a completed new contact card EXCEPT_______.

A) ​prior education
B) ​phone number
C) ​picture
D) ​home address

Question 71

Simon has been networking extensively in order to line up a new employment opportunity. He knows that many of the people with whom he has been networking use Outlook and he would like to send them his contact information. Explain how to do this using the Internet.

Question 72

​Message threading allows you to navigate through a group of messages, seeing all replies and forwards from all recipients about a particular topic.

Question 73

Explain how to customize Outlook Today.