Deck 20: Office 2007 Unit A: Getting Started With Microsoft Office 2007

Question 1

The programs in Office are bundled together in a group called a(n) ____.

A) collection
B) suite
C) package
D) interface

Answer 1

B

Question 2

Zooming out lets you see more of the document but at a reduced size.

Answer 2

True

Question 3

Changing your view of a document does not affect the file in any way.

Answer 3

True

Question 4

____ are predesigned combinations of color and formatting attributes you can apply, and are available in most Office programs.

A) Palettes
B) Templates
C) Themes
D) Patterns

Question 5

In Word, you must expressly create a file before you enter any data.

Question 6

An Excel file is an electronic database .

Question 7

Word and Excel are not included in all configurations of Microsoft Office 2007.

Question 8

You use different Office programs to accomplish specific tasks, such as writing a letter or producing a sales presentation, yet all the programs have a similar ____.

A) file extension
B) output
C) look and feel
D) file name

Question 9

In all cases, Office reminds you if you try to close a file or exit a program and your document contains unsaved changes.

Question 10

You can get help in the form of a(n) Help file by pointing to almost any icon in the program window.

Question 11

____ is best for managing quantitative data.

A) Word
B) Access
C) PowerPoint
D) Excel

Question 12

The first step in using an Office program is to launch it on your computer.

Question 13

If your computer freezes, each Office program has a built-in recovery feature that allows you to open and save files that were open at the time of the interruption.

Question 14

In Access, a new file is automatically created when you start the program.

Question 15

Microsoft Office 2007 features an intuitive, command-line user interface, so you can get up to speed faster and use advanced features with greater ease.

Question 16

You can have multiple programs open on your computer simultaneously.

Question 17

The Ribbon in every Office program includes tabs specific to the program, but all include a Home tab on the far left, for the most popular tasks in that program.

Question 18

____ is the perfect solution when you need to work with numeric values and make calculations.

A) Word
B) PowerPoint
C) Access
D) Excel

Question 19

In order for printing and previewing a document to work, a(n) printer must be installed.

Question 20

Closing a file closes all the open files in a program as well as the program itself.

Question 21

Once you have saved the document shown in the figure above for the first time, clicking the ____ button saves changes without opening up a dialog box.

A) New
B) Permission
C) Print
D) Save

Question 22

In the figure above, item 6 points to the ____.

A) Zoom controller
B) gallery
C) Document window
D) Live Preview feature

Question 23

A file created in ____ is called a workbook and has a .xlsx extension.

A) Word
B) Excel
C) Publisher
D) PowerPoint

Question 24

If you wanted to zoom in on an area of interest in a PowerPoint slide display, you would use the Zoom slider pointed to by item ____ shown in the figure above.

A) 2
B) 3
C) 4
D) 5

Question 25

In the figure above, item 1 points to the ____ button.

A) Save
B) Open
C) New
D) Print

Question 26

In Excel, you enter data in ____, which are formed by the intersection of a row and a column.

A) containers
B) variables
C) vectors
D) cells

Question 27

You can move between open Office programs by clicking the desired program or document button on the taskbar or by using the [Alt][____] keyboard shortcut combination.

A) Tab
B) Shift
C) Ctrl
D) Delete

Question 28

In the figure above, item 3 points to the ____.

A) Aspect theme
B) Magnification icon
C) Mouse pointer
D) Dialog Box Launcher

Question 29

Zooming in, or choosing a higher zoom ____, makes a document appear bigger on screen, but less of it fits on the screen at once.

A) percentage
B) yield
C) size
D) aspect

Question 30

In an open Word document, the ____ indicates where the next typed text will appear.

A) taskbar
B) ribbon
C) status bar
D) cursor

Question 31

When working in a program, one of the first things you need to do is to create and save a ____.

A) file
B) cluster
C) group
D) record

Question 32

In Word, the ____ presents the most accurate view of how your document will look when printed, displaying the entire page on screen at once.

A) Normal view
B) Print Layout
C) Outline view
D) Print Preview

Question 33

Commands in an Office program window are organized into ____.

A) palettes
B) sets
C) tabs
D) lists

Question 34

In the figure above, item 3 points to the ____.

A) Hash mark
B) Insertion point
C) Signal bar
D) Word counter

Question 35

A file created in ____ is called a database and has an .accdb extension.

A) Access
B) Outlook
C) Groove
D) Communicator

Question 36

By opening an existing Office file and saving it with the ____ command, you create a duplicate that you can modify, while the original file remains intact.

A) Save
B) Open
C) Save As
D) New

Question 37

Clicking Open as Copy creates a copy of an Office file already saved and named with the word "____" in the title.

A) Read-Only
B) Saved
C) Saved As
D) Copy

Question 38

In the figure above, item 1 points to the ____.

A) Title Bar
B) Quick Access toolbar
C) Ribbon
D) Tabs

Question 39

When you open a file created in an earlier version of Office, "____ Mode" appears in the title bar, letting you know the file was created in an earlier, but usable version of the program.

A) Reverse
B) Backward
C) Compatibility
D) Legacy

Question 40

When you save the document shown in the figure above for the first time, the ____ dialog box opens.

A) Open
B) Properties
C) Save As
D) Page Setup

Question 41

You can get comprehensive help at any time by pressing [____] in an Office program.

A) Fn
B) Esc
C) Ctrl
D) F1

Question 42

Explain how to customize the Quick Access toolbar.

Question 43

If you wanted to hide the table of contents in the document window shown in the figure above, you would click the button pointed to by item ____.

A) 1
B) 2
C) 3
D) 4

Question 44

As a general rule, new software versions are backward-____________________, meaning that documents saved by an older version can be read by newer software.

Question 45

Describe how to end a work session in Office.

Question 46

Item 5 shown in the figure above points to the ____.

A) Help toolbar
B) Search field
C) Print button
D) Connection status

Question 47

If you want to preview how a document would look saved as a Web page, you would click the ____ button pointed to by item 1 in the figure above.

A) Web Layout
B) Print Layout
C) Outline
D) Full Screen Readout

Question 48

The Ribbon in Print Preview for a Word document contains a single tab, also known as a(n)____ tab, with commands specific to Print Preview.

A) group
B) array
C) program
D) print server

Question 49

Microsoft Office 2007 is a group of software ____________________ designed to help you create documents, collaborate with co-workers, and track and analyze information.

Question 50

When you make a digital image of your screen, Windows saves it in a temporary storage area called the ____________________.

Question 51

To create a screen capture, press [____].

A) Fn
B) PrtScrn
C) Ctrl
D) Insert

Question 52

At the top of every Office program window is a(n) _________________ ___ bar, which displays the document and program name.

Question 53

If you wanted to view more of a document at a reduced size, you would click the ____ button pointed to by item 4 in the figure above.

A) Orientation
B) Zoom in
C) Draft
D) Zoom out

Question 54

The View buttons on the status bar are pointed to by item ____ in the figure above.

A) 2
B) 5
C) 6
D) 7

Question 55

In the Office document shown in the figure above, the ____ tab on the Ribbon includes groups and commands for changing your view of the current document.

A) Group
B) View
C) Category
D) Commands

Question 56

The entries pointed to by item 4 in the figure above are called ____.

A) hyperlinks
B) page references
C) pointers
D) indices

Question 57

Using Microsoft Office ____________________ 2007, it's easy to create powerful presentations complete with graphics, transitions, and even a soundtrack.

Question 58

Identify and describe two benefits of Microsoft Office that extend beyond the power of each program.

Question 59

Explain how to use shortcut keys to move between Office programs.

Question 60

How do you use the Office Clipboard?

Question 62

You are an administrative assistant for the vice president of an international bank. The vice president has asked you to prepare a budget for a corporate meeting using an Excel program bundled in the newly acquired Office 2007 suite. Interested in learning about the functionality of Excel, the vice president asks you some questions about your work on the budget. The Excel spreadsheet in progress appears below. How would you save the Excel file with a new name?

Question 63

You work in the Customer Service unit of a major department store. A colleague who has just drafted a letter has asked for your assistance using the Print Preview screen of Word. A preview of your colleague s document appears below. Which button should your colleague click to see more or less of the document on the screen?

Question 64

You work in the Customer Service unit of a major department store. A colleague who has just drafted a letter has asked for your assistance using the Print Preview screen of Word. A preview of your colleague s document appears below. Which button should your colleague click to obtain a physical copy of the document?

Question 65

You are an administrative assistant for the vice president of an international bank. The vice president has asked you to prepare a budget for a corporate meeting using an Excel program bundled in the newly acquired Office 2007 suite. Interested in learning about the functionality of Excel, the vice president asks you some questions about your work on the budget. The Excel spreadsheet in progress appears below. What type of document does the Excel program represent?

Question 66

You are an administrative assistant for the vice president of an international bank. The vice president has asked you to prepare a budget for a corporate meeting using an Excel program bundled in the newly acquired Office 2007 suite. Interested in learning about the functionality of Excel, the vice president asks you some questions about your work on the budget. The Excel spreadsheet in progress appears below. What is the name for the data entry box formed by the intersection of a row and column?