Deck 6: Outlook 2007 Unit B: Managing Information Using Outlook

Question 1

The Navigation Pane, which appears on the left side of the Outlook window by default, includes shortcuts to the modules as well as the Folder List.

Answer 1

True

Question 2

By looking at the figure above, you can tell that there are four tasks due in the week shown.

Answer 2

False

Question 3

In Outlook, you must complete all the fields in the Contact card to have a valid contact.

Answer 3

False

Question 4

In the figure above, the address labeled as item 1 is the mailing address.

Question 5

To set up Outlook Mail, which of the following information do you have to provide?

A) Mail servers addresses
B) Your user name
C) Password
D) All of the above

Question 6

To assign a task to another person, you fill in the mailing address of the person to whom you are assigning the task, and then click Send.

Question 7

A calendar called the ____ in the To-Do Bar gives you an overview of the month.

A) Navigation Pane
B) Date Navigator
C) Monthly viewer
D) Calendar viewer

Question 8

When you create a note in Outlook, it is date stamped with the date the note is due.

Question 9

Outlook ____ shows your day at a glance, like an electronic version of a daily planner.

A) Yesterday
B) This Week
C) This Month
D) Today

Question 10

To add an image of the contact in the business card, click the item labeled 2 in the figure above.

Question 11

Based on the contact card shown in the figure above, you cannot send an e-mail to Juan using Outlook Mail.

Question 12

The only way to read a new message in the Inbox is to double-click the message to open it in the Mail window.

Question 13

In the figure above, the Calendar shows that today s date is December 20th .

Question 14

If an appointment occurs more than once, you have to enter it using the Copy and Paste commands every time it occurs in the Calendar.

Question 15

Open the Junk E-Mail Options dialog box to set parameters that help keep your Inbox free from spam.

Question 16

The quickest way to view the current date on the Calendar is to click the Go to Today button on the Standard toolbar while in Calendar view.

Question 17

The Folder List appears in the ____.

A) To-Do Bar
B) Navigation Pane
C) Task list
D) Menu bar

Question 18

____ is a format for "feeding" news or any content from Web sites to your computer.

A) Really Simple Syndication (RSS)
B) File Transfer Protocol (FTP)
C) Uniform Resource Locator (URL)
D) World Wide Web (WWW)

Question 19

To add additional information about the contact s name shown in the figure above, you would click the item labeled 5 .

Question 20

Click the Show work week option button at the top of the Calendar to view Monday through Friday on the Calendar.

Question 21

If you have messages in your Inbox, you can use the ____ Pane to view a message without completely opening the message.

A) Inbox viewer
B) To-Do Bar
C) Navigation
D) Reading

Question 22

Calendar defines a(n) ____ as an activity that does not involve inviting other people or scheduling resources.

A) appointment
B) event
C) meeting
D) date

Question 23

Thursday December 23rd in the figure is purple because it has been assigned ____.

A) a high priority
B) to a contact
C) a category
D) as a task

Question 24

In the figure above, the address identified by item 1 is the ____ address.

A) business mailing
B) home mailing
C) business
D) home

Question 25

The Safe Senders tab is located in the ____ dialog box.

A) Contact Options
B) Junk E-Mail Options
C) Window Options
D) Mail Options

Question 26

In the figure above, the image identified by item 4 was entered by clicking the ______________ button on the Ribbon.

A) Image
B) Picture
C) Details
D) Business Card

Question 27

Item 3 in the figure is pointing to a(n) _____________ in the Calendar.

A) appointment
B) all day event
C) completed task
D) category

Question 28

To determine how you view the mail in any folder, such as by Date, Conversation, From, To, or Categories, click ____ on the View menu.

A) Arrange by
B) Mail Options
C) Navigation Pane
D) To-Do Bar

Question 29

To enter the contact's department, profession, assistant's name, the contact's birthday, anniversary, spouse or partner's name, or even the contact's nickname you have to click the ____ button in the Show group.

A) Business Card
B) Details
C) Full Name
D) Full Contact

Question 30

____ is an Outlook module that acts as an electronic to-do list.

A) Calendar
B) Journal
C) Tasks
D) Mail

Question 31

____ are the Internet standard for creating and sharing virtual business cards.

A) XCards
B) Contact cards
C) ECards
D) VCards

Question 32

To view messages in the Inbox click the ____ icon on the Navigation Pane.

A) Calendar
B) Journal
C) Mail
D) Tasks

Question 33

If you want to identify this contact as a specific category, you would click the area shown by item ____ in the figure.

A) 2
B) 3
C) 4
D) 5

Question 34

Item 4 in the figure is pointing to a(n) ____.

A) task
B) appointment
C) event
D) contact

Question 35

All of the following are default mail folders in Outlook except ____.

A) Deleted Items
B) Notes
C) Sent Items
D) Outbox

Question 36

To enter information in the Full Name, Company, Job Title, Business Phone, and Business Address fields you need to click the ____ button to open the dialog box.

A) Full Name
B) Categorize
C) Business Card
D) Details

Question 37

The icon shown by item 2 in the figure identifies this appointment as ____.

A) completed
B) high priority
C) recurring
D) low priority

Question 38

If you want to be notified that a task is due before the due date you can set up a ____.

A) Notification
B) Reminder
C) Reply
D) Task Minder

Question 39

Click the ____ button in the Options group on the Appointment tab on the Ribbon when you want to enter an event or appointment that occurs more than once.

A) Reminder
B) Repeat
C) Recurrence
D) Reply

Question 40

Which of the following fields does not appear in the Check Full Name dialog box?

A) Last Name
B) Suffix
C) First Name
D) E-Mail

Question 41

When Outlook ____ is open, you can see what is happening in the Calendar, Tasks, and Messages for the day.

A) Today
B) View
C) Navigation Pane
D) Reading Pane

Question 42

You type a note directly in the ____ window.

A) Calendar
B) Mail
C) Task
D) Note

Question 43

Explain how you can best use the Calendar features in Outlook to manage your appointment book. Be sure to use specific details about the different ways you can enter your events and appointments.

Question 44

To turn a note into an appointment or meeting, you drag the note from the Notes window to the ____ button in the Navigation Pane.

A) Calendar
B) Mail
C) Tasks
D) Meeting

Question 45

____ in Microsoft Outlook is the electronic version of sticky notes or Post-Its.

A) Mail
B) Notes
C) Tasks
D) Calendar

Question 46

In Simple List view, to see which Tasks are the soonest, you should group them by ____________________.

Question 47

The Set up the Conference room task shown in the figure is assigned to the ____________________ category.

Question 48

Click the Note icon in the upper-____________________ corner of the Note window to open a menu to color code the note.

Question 49

The Journal cannot record which of the following:

A) E-mail from contacts
B) Meeting responses
C) Images downloaded from the Web
D) Files created in PowerPoint

Question 50

To assign the task shown in the figure a high priority, you would click the area identified by item ____.

A) 1
B) 2
C) 3
D) 4

Question 51

Describe how you can use the Contacts feature of Outlook to keep track of the people in the address book. Be sure to include several of the features and describe the fields available in Contacts. Explain how Contacts integrates with mail.

Question 52

Based on the information shown by item 5 in the figure, you know that this task ____.

A) is a recurring task
B) is flagged for followup
C) has a reminder set
D) All of the above

Question 53

The ____________________ in Outlook is a way to provide a trail of your activities within Microsoft Office.

Question 54

Click ____ on the menu bar to assign tasks to another person and have Outlook automatically update you on the status of the task completion.

A) Actions
B) File
C) Office
D) Tools

Question 55

Item 4 in the figure is pointing to a ____________________ due in the Calendar.

Question 56

Describe how you can use the Tasks module in Outlook to help you organize your To-Do List. Be sure to identify at least two features that are offered as part of the Tasks module.

Question 57

When a meeting request arrives in the invitee's Inbox, which of the following buttons will not appear directly in the e-mail message?

A) Request a change
B) Reject
C) Accept
D) Invite more guests

Question 58

When in an Outlook module other than Tasks, your tasks appear at the bottom of the ____________________ Bar.

Question 59

To see all the Contacts assigned to the Purple color, you click the ____ option button in the Current View of the Navigation Pane.

A) By Category
B) By Due Date
C) By Color Code
D) By Assignment

Question 60

When you create a note in Outlook, to make the most of the note, you can ____.

A) color-code the note
B) forward or print the note
C) assign a contact to the note
D) All of the above

Question 62

Phil Connors has decided to use Outlook for his radio station. He has asked his assistant to enter information for all the staff into Contacts. Juan Ramirez is the first contact that has been entered. Phil asks his assistant to send an advertisement out to all of his contacts in Stephentown. How can his assistant find these contacts most easily? Please describe the steps he must use.

Question 63

Phil Connors has decided to use Outlook for his radio station. He has asked his assistant to enter information for all the staff into Contacts. Juan Ramirez is the first contact that has been entered. How can Phil's assistant use Outlook to send Juan's contact information to another member of the company that also has Outlook 2007. Please be sure to mention the name that is used to refer to this Internet equivalent to a standard business accesory. Please also describe the steps he needs to take to do this.