Deck 42: Importing and Exporting Information

Question 1

FIGURE PPT 9-1 In Figure PPT 9-1 above, item 2 points to ____.

A) unavailable files
B) recently accessed files
C) all available PowerPoint files
D) all files in the slide library

Answer 1

B

Question 2

To copy and paste slides from one presentation to another, only the destination file must be open.

Answer 2

False

Question 3

To import Word table data, you select the data and copy it to the Clipboard.

Answer 3

True

Question 4

When you copy Excel worksheet data and use the default Paste Special command, the copied information is always inserted on the slide as a chart.

Question 5

You can reuse files from a slide library.

Question 6

To access slides in a(n) slide library , you must have a connection to a server running Microsoft Office SharePoint Server 2007 or 2010.

Question 7

When you copy and paste slides from one presentation to another, the design template for the original (or source) presentation is applied to the copied slides by default.

Question 8

Case PPT 9-1 While creating a new presentation, Julie realizes that her coworker has already prepared many similar slides on her topic in another presentation. Julie would like to use some of these slides and keep the original slide formatting. Julie asks for your advice on how she can most efficiently accomplish this without re-creating new slides. You explain to Julie that if the presentation containing the slides she wants to copy is large and she wants to pick and choose among the slides, the ____ command is probably a better choice than copying and pasting slides.

A) Reorder Slides
B) Slide Picker
C) Reuse Slides
D) Reuse Presentation

Question 9

One of the easiest ways to import information into PowerPoint is to create slides from a(n) outline created in a Word document.

Question 10

You can resize or move an Excel chart on a slide the same way you would any other object.

Question 11

Using PowerPoint features to create and format a table on a slide is usually faster than importing the same table from Word.

Question 12

A linked object is stored in both the source file and the destination file.

Question 13

When copying a PowerPoint slide and pasting it into a Word document, you can choose to paste the copied slide as a linked object.

Question 14

When you link an object on a slide, you can edit the data in PowerPoint using commands from the source application.

Question 15

When a link is broken, the object remains in the destination document as a(n) invalid reference .

Question 16

Case PPT 9-1 While creating a new presentation, Julie realizes that her coworker has already prepared many similar slides on her topic in another presentation. Julie would like to use some of these slides and keep the original slide formatting. Julie asks for your advice on how she can most efficiently accomplish this without re-creating new slides. To maintain the original design of the reused slides, Julie should enable the ____ option at the bottom of the Reuse Slides pane.

A) Reuse source formatting
B) Keep source formatting
C) Insert original formatting
D) Insert original design

Question 17

An embedded object is stored in the destination file.

Question 18

To reuse all slides in a presentation, right-click any one of the thumbnails and then click ____.

A) Reuse All Slides
B) Keep All Slides
C) Insert Original slides
D) Insert All Slides

Question 19

You can link or embed Access data into a slide from an Access table or form.

Question 20

FIGURE PPT 9-1 In Figure PPT 9-1 above, item 1 points to the ____.

A) Insert slide from list arrow
B) default PowerPoint file location box
C) slide library list arrow
D) in use computer files list arrow

Question 21

If a slide contains a link to data in an Excel worksheet, you must ____ to edit the data.

A) return to the worksheet in Excel
B) use PowerPoint
C) ensure Excel is not started
D) create a new PowerPoint slide

Question 22

Integrating applications ____.

A) takes a lot of time
B) reduces consistency in data
C) ensures consistency in data
D) does not work in PowerPoint

Question 23

To ensure that table formats applied in the Word document are applied to an imported table, you use the ____ Paste Special option.

A) Use Destination styles
B) Embed
C) Picture
D) Keep Source Formatting

Question 24

Case PPT 9-2 Lauren wants to export her slide information to a Word outline. She only wants her slide text and is concerned about having to delete her graphics, tables and charts from the outline in the Word document. Lauren asks for your help in figuring out a way to accomplish these tasks easily. Second, you explain to Lauren that an exported outline includes only the ____.

A) slide text
B) slide text and tables
C) slide text and heading markers
D) graphics, tables, and charts

Question 25

To embed or link Excel worksheet data into a slide, you must use the ____ command.

A) Paste
B) Paste Special
C) Link
D) Embed

Question 26

When you export PowerPoint data as an outline, the information appears in a new Word document with outline ____.

A) heading styles
B) theme styles
C) paragraph marks removed
D) slide number references

Question 27

When Excel worksheet data is embedded in a slide, you can use ____ commands to edit the data.

A) Excel
B) PowerPoint
C) Word
D) Office 2010

Question 28

When you use the Paste button to paste a copied table, a Paste Options button appears in the ____ corner of the pasted table.

A) upper-right
B) upper-left
C) lower-left
D) lower-right

Question 29

When you copy a table onto a PowerPoint slide, the table content is ____ in the slide and you can then use the PowerPoint table commands to format the table and rearrange the table contents.

A) linked
B) embedded
C) pasted
D) converted

Question 30

Case PPT 9-2 Lauren wants to export her slide information to a Word outline. She only wants her slide text and is concerned about having to delete her graphics, tables and charts from the outline in the Word document. Lauren asks for your help in figuring out a way to accomplish these tasks easily. First, you explain that Lauren can export slide information to a Word document by converting the presentation information to an outline in ____.

A) bitmap format
B) ASCII format
C) Rich Text Format
D) text format

Question 31

If a slide contains an embedded Excel worksheet, you ____ the embedded worksheet to edit the data.

A) right-click
B) left-click
C) double-click
D) highlight

Question 32

When using the Paste Special command to paste copied Access data, you can choose to use ____ or keep the source formatting.

A) a unique theme
B) the theme wizard
C) the destination theme
D) an unformatted blank slide

Question 33

When copied data from an Access table is pasted onto a slide using the default Paste command, the data is formatted in a ____.

A) chart
B) table
C) text box
D) picture

Question 34

If the Paste Options button does not appear when using the Paste button, click the ____ tab, click Options, and then click Advanced to locate the options to enable the button.

A) File
B) Insert
C) Design
D) View

Question 35

A linked object on a PowerPoint slide is actually a(n) ____ of the object in the source application.

A) thumbnail
B) picture
C) icon
D) symbol

Question 36

When you position the mouse pointer over each Paste Option button, you will see a(n) ____ and a live preview of the pasted contents on the slide.

A) warning message
B) ScreenTip
C) crosshair
D) mouse icon

Question 37

You can save slides as ____.

A) database files
B) individual graphic files
C) text files
D) a thumbnail graphic file

Question 38

A(n) ____________________ is a special type of library used to store presentation slides.

Question 39

If the data you need for a slide already exists in an Excel worksheet, you can import the information to the slide using the ____.

A) copy and paste, link, and embed options
B) link and embed options only
C) link option only
D) embed option only

Question 40

When you paste a copied slide into Word, the slide is inserted as a(n) ____.

A) thumbnail
B) symbol
C) icon
D) picture

Question 41

A linked Excel chart appears on the slide surrounded by a border and ____________________.

Question 43

When you ____________________ content, you send it from one application to another.

Question 44

When you ____________________ content, you bring it into one application from another compatible application.

Question 45

Explain when you should use each of the following four integration options: copy and paste, link, embed, and convert.

Question 46

When you link data to a slide, you can edit the data only in its ____________________ application.