Deck 46: Creating Mail Merge Documents

Question 1

During the mail merge process, you can edit and organize the records.

Answer 1

True

Question 2

To begin the merge process, you must identify a main document and a ____.

A) data source
B) template
C) filter
D) catalog

Answer 2

A

Question 3

The data source used for a mail merge must be created within Word.

Answer 3

False

Question 4

The second step in the merge process is to select the ____.

A) starting (or main) document
B) main document type
C) recipients
D) data source

Question 5

The records can be sorted in ascending or descending order by up to three fields in the records.

Question 6

When you select the Labels document type, Word automatically inserts the Fill in field rule, which propagates the first label to the other labels on the same page.

Question 7

Multiple merge documents can share the same data source.

Question 8

The processes for merging data to create envelopes and labels are very different from those used for creating mail merge letters.

Question 9

The merge process combines boilerplate text with variable information.

Question 10

The available options for the data source type include letters, e-mail messages, envelopes, labels, or a directory.

Question 11

Word simplifies the process of inserting merge fields by providing composite fields that group a number of fields together.

Question 12

As you work in the mail merge process, you can add new entries in the data source.

Question 13

The first step in the merge process is to select the ____.

A) starting (or main) document
B) main document type
C) recipients
D) data source

Question 14

Data files in Word, Excel, or Access are all MAPI-compliant.

Question 15

When creating a mass e-mail merge, you can attach files to the message.

Question 16

The body of a letter or the standard text for a catalog is the ____.

A) filter
B) data source
C) field
D) main document

Question 17

When using the merge feature to create group or mass mailings for personalized e-mail messages, you have to use Outlook.

Question 18

An example of a ____ is an Excel worksheet or an Access database that contains product data that can be merged into a catalog.

A) main document
B) data source
C) filter
D) switch

Question 19

The merged results of the merge process cannot be saved in a new document.

Question 20

The data source stores information in a(n) switch .

Question 21

The Start Mail Merge button is found on the ____ tab.

A) Review
B) Data
C) Mailings
D) Home

Question 22

You can use the ____ feature to prepare addressed envelopes for a group or mass mailing.

A) Mass Mailing
B) Envelopes Merge
C) Group Mail
D) Mail Merge

Question 23

Case WD 12-2 Robert is part of a writers' group in his city and he is organizing an event which would feature readings from a number of famous writers. He decides to use the features of Word to help him in preparing for the event. Robert decides to send out e-mails to the people for whom he does not have a mailing address. To use the merge feature to do this, he needs to make sure that the e-mail program that he is using is ____-compliant.

A) DCI
B) XPS
C) MAPI
D) PDF

Question 24

The ____________________ is a label that identifies a field in a data source.

Question 25

Case WD 12-1 Jen has just finished a successful fundraising campaign to raise money for the preservation of a local lake in her area. She wants to send thank you letters to all the people who contributed to the campaign, and plans to use Word's mail merge feature to do this. Jen has created a Word document that has the text and formatting which she wants to include in all of the letters and which would stay the same for all the letters. This document is her ____.

A) data source
B) main document
C) filter document
D) switch document

Question 26

Case WD 12-1 Jen has just finished a successful fundraising campaign to raise money for the preservation of a local lake in her area. She wants to send thank you letters to all the people who contributed to the campaign, and plans to use Word's mail merge feature to do this. The name and contact information of the donors is stored in an Excel worksheet. This worksheet will be the ____ in the merge process.

A) data source
B) main document
C) filter document
D) switch document

Question 27

A ____ is a special instruction that modifies a field result.

A) switch
B) record
C) label
D) filter

Question 28

The ____ field rule instructs Word to show a message to prompt the user to insert information.

A) Next Record
B) Fill in
C) Ask
D) Prompt

Question 29

A first name, last name, or telephone number are examples of a ____.

A) data source
B) field
C) main document
D) label

Question 30

The merge field shows the field name surrounded by ____.

A) quotation marks
B) chevrons
C) parenthesis
D) plus signs

Question 31

You can use the buttons on the ____ tab to complete the mail merge process.

A) Data
B) Mailings
C) Review
D) Page Layout

Question 32

One way to format merged data is to add a formatting ____ to the field code.

A) rule
B) filter
C) category
D) switch

Question 33

The third step in the merge process is to ____.

A) select the starting (or main) document
B) select the main document type
C) select the recipients
D) add merge fields to the main document

Question 34

The ____ command helps you identify fields from your data source that correspond with the required field.

A) Check Fields
B) Check Duplicates
C) Error Check
D) Match Fields

Question 35

The ____ button provides special fields that set conditions for performing an action during the merge process.

A) Criteria
B) Rules
C) Conditions
D) Test

Question 36

The fourth step in the merge process is to ____.

A) select the starting (or main) document
B) select the main document type
C) select the recipients
D) add merge fields to the main document

Question 37

Figure WD 12-1 In Figure WD 12-1 above, ____ points to the Previous Record button.

A) item 1
B) item 2
C) item 3
D) item 4

Question 38

Case WD 12-2 Robert is part of a writers' group in his city and he is organizing an event which would feature readings from a number of famous writers. He decides to use the features of Word to help him in preparing for the event. Robert wants to use the merge process to print out mailing labels, which he would use on the invitations for the event. He needs to use the ____ dialog box to do this.

A) Mailing Labels
B) Label Options
C) Merge Labels
D) Print Labels

Question 39

The ____ field rule instructs Word to show a message to prompt the user to respond.

A) Next Record
B) Fill in
C) Ask
D) Prompt

Question 40

Figure WD 12-1 In Figure WD 12-1 above, ____ points to the Next Record button.

A) item 1
B) item 2
C) item 3
D) item 4

Question 42

______________________________ is a Windows programming interface that provides applications with a standard way to communicate when sending e-mail.

Question 43

A(n) ____________________ is a group of related fields, or a single field, treated as a unit in a data source.

Question 44

If the data source is saved in an Access table, you can edit the data source in the _________________________ dialog box by clicking the Edit button.

Question 45

Explain the difference between a field, a field name, and a record.

Question 46

The ____________________ Wizard guides you through six basic steps to complete the merge process.