Deck 6: Basic Project Planning Techniques

Question 1

Which of the following are essential elements of a project plan (circle one only):

A) feasibility study, blueprints, work schedules, penalty clauses
B) statement of need, design criteria, budgets, RFP
C) organization and management plan, statement of work, schedules, budgets
D) system operation instructions, union labor agreements, cover letter

Answer 1

organization and management plan, statement of work, schedules, budgets

Question 2

Determining how far the breakdown on a WBS should go (circle one):

A) depends upon what is needed to get a good work definition and good time and cost estimates.
B) is arbitrary.
C) depends upon the functional areas in the project since the WBS is usually functionally divided.
D) should depend on how much effort the project manager is willing to devote to the WBS process.

Answer 2

depends upon what is needed to get a good work definition and good time and cost estimates.

Question 3

Which one the following is true:

A) the WBS is the basis for project schedules, budgets, and controls.
B) work packages are the basis for project schedules, budgets, and control.
C) both a and b
D) project schedules are the basis for work definition.

Answer 3

both a and b

Question 4

About project schedules, which one is true:

A) "events" represent a moment in time, such as the start or finish of something.
B) "activities" or "tasks" represent the actual doing of work and the passage of time.
C) both a and b
D) neither a nor b

Question 5

The statement of work (SOW) appears in:

A) the RFP
B) the proposal
C) the project plan
D) possibly all of the above

Question 6

A well-defined task includes (circle all that apply):

A) resources requirements
B) resumes of workers
C) times and cost estimates
D) definition of the deliverables, outputs, or results
E) persons or groups responsible for the task

Question 7

The responsibility matrix shows (circle all that apply):

A) tasks and the people responsible for them
B) for certain people, the tasks for which they are responsible
C) the nature of responsibilities in a project
D) how costs change with the project responsibilities

Question 8

The project SOW includes (circle all that apply):

A) description of the project
B) proposal deadline
C) project impact, justification, and management
D) qualifications and selection criteria for the contractor

Question 9

Procurement management refers to management of (circle all that apply)

A) "bought" or "purchased" items for the project
B) design work or services provided by contractors
C) some items that are produced internally
D) off-the-shelf items, whether obtained internally of externally
E) "turnkey" items or systems

Question 10

Procurement management can include which if the following (circle all that apply)

A) definition of work, materials, or services in the WBS or similar process
B) scheduling
C) budgeting
D) RFP/proposal/contracting process
E) logistical planning

Question 11

Statement: When a project is somewhat similar to an old project, it is a good idea to use the exact same plan over again.

Question 12

Statement: The scope statement specifies the main areas of work to be performed and the intended deliverables or end items.

Question 13

Statement: At least two scope statements might exist for a project, one for the customer, and one for the contractor.

Question 14

Statement: A work package is used as the basis for developing a work breakdown structure (WBS).

Question 15

Statement: The purpose of the WBS is to divide the project into pieces so it can be planned, budgeted, and scheduled.

Question 16

Statement: In a hierarchy of charts, top-level charts represent the entire project, lower-level charts represent smaller, shorter-term tasks within the project.

Question 17

Statement: Usually the larger the project, the greater the need for a hierarchy of charts.

Question 18

Statement: Task level and project level charts are both prepared by the same person, usually the project manager.

Question 19

Statement: The statement of work is a concise description of the project and its deliverables.

Question 20

Statement: Procurement management refers to the management of items produced, or work done internally.

Question 21

Statement: Portions of or even entire work packages might fall under "procurement management."

Question 22

Statement: Procurement management involves selection of the right suppliers, vendors, and contractors.

Question 23

Statement: Major areas of work that must be procured will be identified in the WBS.

Question 24

Statement: The schedule for procured items can be created independently of the project schedule.

Question 25

Scrutinize the chart below to answer questions 1 through 5:

1. How many "events" are shown? ______
2. How many "activities" are shown? ______
3. Which activity (if any) is (are) completed? ______
4. As of SD, which activity (if any) is (are) ahead of schedule? ______
5. As of SD, which activity (if any) is (are) behind schedule? ______

Question 26

For the next three questions, choose letters of the terms in the following list that best fit the questions.

-Based on the lectures and readings, what are the five essential areas or sections that should be included in every project master plan.

A) risk plan
B) change control plan
C) responsibility matrix
D) SOW/scope/requirements
E) user needs
F) required contents of proposal
G) qualifications/experience of core team
H) contingency plan
I) project proposal
J) feasibility study
K) project schedule
L) proposal deadline
M) documentation plan
N) WBS/work packages
O) project budget
P) RFP
Q) work review/testing plan

Question 27

For the next three questions, choose letters of the terms in the following list that best fit the questions.

-In addition to the above five, what are five other topics or areas often covered in the project plan:

A) risk plan
B) change control plan
C) responsibility matrix
D) SOW/scope/requirements
E) user needs
F) required contents of proposal
G) qualifications/experience of core team
H) contingency plan
I) project proposal
J) feasibility study
K) project schedule
L) proposal deadline
M) documentation plan
N) WBS/work packages
O) project budget
P) RFP
Q) work review/testing plan

Question 28

For the next three questions, choose letters of the terms in the following list that best fit the questions.
Where (what section or method) in the project master plan are the following questions addressed (Note, some of these terms might also have applied to the above questions; these can be used again.) .

-What is the project all about; what does the project involve?

A) risk plan
B) change control plan
C) responsibility matrix
D) SOW/scope/requirements
E) user needs
F) required contents of proposal
G) qualifications/experience of core team
H) contingency plan
I) project proposal
J) feasibility study
K) project schedule
L) proposal deadline
M) documentation plan
N) WBS/work packages
O) project budget
P) RFP
Q) work review/testing plan

Question 29

For the next three questions, choose letters of the terms in the following list that best fit the questions.
Where (what section or method) in the project master plan are the following questions addressed (Note, some of these terms might also have applied to the above questions; these can be used again.) .

-How will the project be done?

A) risk plan
B) change control plan
C) responsibility matrix
D) SOW/scope/requirements
E) user needs
F) required contents of proposal
G) qualifications/experience of core team
H) contingency plan
I) project proposal
J) feasibility study
K) project schedule
L) proposal deadline
M) documentation plan
N) WBS/work packages
O) project budget
P) RFP
Q) work review/testing plan

Question 30

For the next three questions, choose letters of the terms in the following list that best fit the questions.
Where (what section or method) in the project master plan are the following questions addressed (Note, some of these terms might also have applied to the above questions; these can be used again.) .

-Who will be involved in or working on the project?

A) risk plan
B) change control plan
C) responsibility matrix
D) SOW/scope/requirements
E) user needs
F) required contents of proposal
G) qualifications/experience of core team
H) contingency plan
I) project proposal
J) feasibility study
K) project schedule
L) proposal deadline
M) documentation plan
N) WBS/work packages
O) project budget
P) RFP
Q) work review/testing plan

Question 31

For the next three questions, choose letters of the terms in the following list that best fit the questions.
Where (what section or method) in the project master plan are the following questions addressed (Note, some of these terms might also have applied to the above questions; these can be used again.) .

-When will the work be done?

A) risk plan
B) change control plan
C) responsibility matrix
D) SOW/scope/requirements
E) user needs
F) required contents of proposal
G) qualifications/experience of core team
H) contingency plan
I) project proposal
J) feasibility study
K) project schedule
L) proposal deadline
M) documentation plan
N) WBS/work packages
O) project budget
P) RFP
Q) work review/testing plan

Question 32

For the next three questions, choose letters of the terms in the following list that best fit the questions.
Where (what section or method) in the project master plan are the following questions addressed (Note, some of these terms might also have applied to the above questions; these can be used again.) .

-How much will the project cost?

A) risk plan
B) change control plan
C) responsibility matrix
D) SOW/scope/requirements
E) user needs
F) required contents of proposal
G) qualifications/experience of core team
H) contingency plan
I) project proposal
J) feasibility study
K) project schedule
L) proposal deadline
M) documentation plan
N) WBS/work packages
O) project budget
P) RFP
Q) work review/testing plan