Deck 9: Meeting Essentials

Question 1

Status meetings are often lead by team members rather than the team leader.

Answer 1

False

Question 2

A quorum is the term used when ending a meeting.

Answer 2

False

Question 3

It is not necessary to prepare for an informal meeting.

Answer 3

False

Question 4

An off-site meeting

A)is often called a retreat.
B)may be used as a motivational tool or to build team spirit.
C)may vary in length.
D)all of these choices.

Question 5

Agendas for formal meetings are sent out prior to the meeting.

Question 6

Status meetings provide updated information about something that is ongoing.

Question 7

An agenda

A)does not need to be followed.
B)is the written record of what took place at a meeting.
C)identifies the topics to be discussed at a meeting.
D)all of these choices.

Question 8

Participants need not take notes during a meeting.

Question 9

A meeting evaluation is a necessary step to take before closing a meeting.

Question 10

Multiple topics are covered in ad hoc meetings.

Question 11

Minutes are a written record of what transpires following the meeting.

Question 12

Stand-up meetings usually take place once a month.

Question 13

A formal meeting follows an established set of rules.

Question 14

The term "webinar" is short for web-based seminar.

Question 15

Staff meetings are held on a regular basis.

Question 16

Board meetings are typically held at regular intervals.

Question 17

A staff meeting is

A)usually held at an off-site resort setting.
B)encourages two-way communication.
C)the same as a Board of Directors meeting.
D)all of these choices.

Question 18

One-on-one meetings

A)are held frequently in the workplace.
B)involve many members of the workforce.
C)require the supervisor's permission.
D)none of these choices.

Question 19

An electronic meeting

A)does not require specialized equipment.
B)saves time and reduces travel costs.
C)is limited to only two people.
D)all of these choices.

Question 20

A Board of Directors is a body of volunteers who operate companies or organizations.

Question 21

MATCHING
Match each term with the correct statement below.
a.webinar
b.status meeting
c.board meeting
d.agenda
e.minutes
f.management meeting
g.one-on-one meeting
h.videoconferencing
i.series meeting
j.teleconferencing
Type of meeting held for administrative purposes.

Question 22

When a leader closes a meeting, he or she should

A)summarize the actions and responsibilities assigned.
B)conduct a brief evaluation of the meeting.
C)adjourn the meeting.
D)all of these choices.

Question 23

Impromptu meetings

A)are used for major policy decisions.
B)take planning and preparation.
C)may take place in hallways, a lunch room, or company fitness area.
D)all of these choices.

Question 24

To prepare yourself mentally for a meeting,

A)practice looking confident and interested.
B)review the agenda.
C)find a quiet place to relax for five minutes before the meeting begins.
D)none of these choices.

Question 25

Web conferencing enables participants to

A)see each other.
B)share documents.
C)sit at their own computers while being connected to other participants via the Internet.
D)all of these choices.

Question 26

MATCHING
Match each term with the correct statement below.
a.webinar
b.status meeting
c.board meeting
d.agenda
e.minutes
f.management meeting
g.one-on-one meeting
h.videoconferencing
i.series meeting
j.teleconferencing
A written record of what transpired at a meeting.

Question 27

MATCHING
Match each term with the correct statement below.
a.webinar
b.status meeting
c.board meeting
d.agenda
e.minutes
f.management meeting
g.one-on-one meeting
h.videoconferencing
i.series meeting
j.teleconferencing
A meeting between you and your supervisor to discuss your performance is an example of this type of meeting.

Question 28

Minutes of a formal meeting typically include

A)the names and addresses of all who attended.
B)the decisions reached.
C)a copy of the keyed agenda.
D)all of these choices.

Question 29

Meeting participants are responsible for

A)being present.
B)being prepared.
C)being participatory.
D)all of these choices.

Question 30

MATCHING
Match each term with the correct statement below.
a.webinar
b.status meeting
c.board meeting
d.agenda
e.minutes
f.management meeting
g.one-on-one meeting
h.videoconferencing
i.series meeting
j.teleconferencing
Type of meeting scheduled to report on areas of responsibility and be made aware of new policies, procedures, and challenges.

Question 31

MATCHING
Match each term with the correct statement below.
a.webinar
b.status meeting
c.board meeting
d.agenda
e.minutes
f.management meeting
g.one-on-one meeting
h.videoconferencing
i.series meeting
j.teleconferencing
A list of topics to be addressed at a meeting.

Question 32

Tips for attending meetings include

A)monopolize the discussion whenever possible.
B)make critical remarks about the thoughts and opinions of others.
C)be willing to share your ideas.
D)all of these choices.

Question 33

MATCHING
Match each term with the correct statement below.
a.webinar
b.status meeting
c.board meeting
d.agenda
e.minutes
f.management meeting
g.one-on-one meeting
h.videoconferencing
i.series meeting
j.teleconferencing
Type of meeting held to provide updated information about something that is ongoing.

Question 34

Follow-up activities after a meeting include

A)sending an agenda to everyone within 24 hours.
B)clearly identifying objectives.
C)verifying that all assigned duties are underway.
D)none of these choices.

Question 35

Meeting leaders should

A)encourage side conversations.
B)keep the discussion on track.
C)begin only when all participants have arrived.
D)all of these choices.

Question 36

MATCHING
Match each term with the correct statement below.
a.webinar
b.status meeting
c.board meeting
d.agenda
e.minutes
f.management meeting
g.one-on-one meeting
h.videoconferencing
i.series meeting
j.teleconferencing
Enables two or more people to hold a meeting via a telephone or a network connection.

Question 37

MATCHING
Match each term with the correct statement below.
a.webinar
b.status meeting
c.board meeting
d.agenda
e.minutes
f.management meeting
g.one-on-one meeting
h.videoconferencing
i.series meeting
j.teleconferencing
Specific type of web conference that refers to a lecture, presentation, workshop, or seminar that is transmitted over the Web.

Question 38

MATCHING
Match each term with the correct statement below.
a.webinar
b.status meeting
c.board meeting
d.agenda
e.minutes
f.management meeting
g.one-on-one meeting
h.videoconferencing
i.series meeting
j.teleconferencing
Used to conduct live meetings or presentations via the Internet.

Question 39

MATCHING
Match each term with the correct statement below.
a.webinar
b.status meeting
c.board meeting
d.agenda
e.minutes
f.management meeting
g.one-on-one meeting
h.videoconferencing
i.series meeting
j.teleconferencing
Similar to a recurring meeting; however, each meeting has a new topic.

Question 40

Board meetings

A)are called by an officer of the company or organization to discuss policy issues and major problems.
B)are held for administrative purposes.
C)include both old and new business items on the agenda.
D)all of these choices.