Deck 11: Preparing and Delivering Business Presentations

Question 1

How will determining who is in the audience help the presentation planning process?

A) Analyzing the audience helps the presenter develop content
B) Analyzing the audience helps the presenter determine desired outcome
C) Analyzing the audience helps the presenter determine specific objectives
D) Analyzing the audience helps the presenter develop visual aids
E) Analyzing the audience helps the presenter organize the content

Answer 1

A

Question 2

When you deliver a business presentation,________.

A) you are limited to only one medium
B) you should never embed video or audio files with your slides
C) mixing several medium options is not recommended, as this will likely confuse your audience
D) you can combine multiple mediums to best serve your purpose, audience, content, and setting
E) you should not include more than two medium options

Answer 2

D

Question 3

Using slides for a presentation that do not require the use of your hands or a laser pointer to direct the audience's attention are needed when _____.

A) the audience will view the presentation from a remote location
B) you are using your own computer to present the slides
C) you need to present using a microphone
D) you are addressing senior leadership within the organization
E) the presentation is casual

Answer 3

A

Question 4

Which of the following mediums of presentations is most likely to be used when the presenter wants to communicate complex material that people need to look at carefully?

A) Podcasts
B) Flipcharts
C) Slides
D) Props
E) Document cameras

Question 5

The more specific your objective,________.

A) the more difficult it will be to create an effective presentation
B) the more time it will take to create an effective presentation
C) the longer your presentation will need to be to be effective
D) the easier it will be to create an effective presentation
E) the less persuasive your presentation will be

Question 6

The first step in planning a presentation is to determine _____.

A) who is the audience
B) how to achieve my desired outcome
C) where the presentation will be given
D) how the message will be delivered
E) the purpose of the presentation

Question 7

When determining what to say to achieved a desired outcome,a presenter is focused on which aspect of presentation planning?

A) Purpose
B) Audience
C) Message
D) Setting
E) Medium options

Question 8

The best presentation messages will _____ for the audience.

A) inspire action
B) provide information
C) clarify difficult concepts
D) answer a question
E) save time

Question 9

The first step in the process of designing slide presentations is ________.

A) organizing the content
B) developing a template
C) identifying the type of presentation
D) creating a storyboard
E) creating handouts

Question 10

If a slide deck makes "stand-alone sense," then it means that the slide deck ________.

A) is comprehensible only for those people who have prior knowledge of the topic
B) includes every word the presenter plans to say
C) requires the presence of the presenter standing there to explain the slides
D) requires supporting documents like handouts for it to be understood
E) can be understood by anyone who reads it without the benefit of the presenter

Question 11

Which of the following is a question that you need to answer to successfully analyze your audience?

A) What is the main concern of the presentation?
B) Who are the key players?
C) Will you be standing and presenting the slides?
D) How quickly can you complete the presentation?
E) Can you embed video within your presentation?

Question 12

To capture the audience's attention in the opening of a presentation,information should be _____.

A) new
B) personally relevant
C) controversial
D) objective
E) supported by visual aids

Question 13

Why is the first thing the audience hears in your presentation key to careful planning of the presentation?

A) The audience needs a few minutes to focus on the topic
B) The audience will better understand key points to look for in the presentation
C) The audience is likely to remember the first things they hear
D) The audience is likely to let their minds wander later in the presentation
E) The audience will be able to apply their personal goals to the presentation

Question 14

A business presentation should indicate a consideration for the audience's point of view by _____.

A) minimizing problems or concerns
B) telling the audience what they need from the presentation
C) describing how the audience can support your solutions
D) being held at a nearby location
E) using words such as "you" and "we"

Question 15

When composing a presentation,content should _____.

A) change the audience's opinion
B) engage the audience and meet their needs
C) be presented in bullet points
D) include design elements that provide distraction
E) include a variety of visual aids

Question 16

Which of the following tools is most likely to be used during a presentation if the content to be presented is lengthy and cannot easily be seen in slide form?

A) Podcast
B) Document camera
C) Handout
D) Whiteboard
E) Flipchart

Question 17

If a presentation requires the audience to work together to reach an answer,,the presentation will be ________.

A) informational
B) persuasive
C) instructional
D) collaborative
E) anecdotal

Question 18

Whiteboards are recommended when you want to ________.

A) encourage the audience to collaborate and create content
B) encourage the audience to listen and look carefully
C) communicate complex material that people need to look at carefully
D) provide a demonstration
E) present lengthy content that cannot easily be seen in slide form

Question 19

What is the goal of establishing rapport with the audience?

A) To introduce yourself
B) To convince the audience that the information is relevant to them
C) To motivate the audience
D) To allow the audience to feel confident that you have considered their needs in the presentation
E) To preview the content of the presentation

Question 20

Which of the following mediums is recommended when you're presenting to a remote audience online and want the presentation to be available on a social media link?

A) Flipcharts
B) Podcasts
C) Whiteboards
D) Props
E) Document cameras

Question 21

Composing a powerful conclusion to a presentation will help to increase the _____.

A) belief bias
B) ambiguity effect
C) confirmation bias
D) recency effect
E) focusing effect

Question 22

Which of the following is a goal of the opening of a presentation?

A) Establishing rapport with the audience
B) Analyzing the requirements of the audience
C) Identifying the tools that will be needed to be used during the presentation
D) Presenting information using patterns
E) Visualizing the outcome of the presentation

Question 23

The concept of ________ comes from the film industry,and it helps you see the big picture of the presentation before you get too involved in creating individual slides.

A) animations
B) a storyboard
C) a slide deck
D) message headlines
E) stand-alone presentation

Question 24

What should be the focus during the middle of the presentation?

A) Points that are meaningful to the audience
B) As many key points as possible within the given time frame
C) Keeping the audience surprised and engaged
D) Creating a strong ending
E) Combatting the primacy effect

Question 25

If you close a presentation by reminding the audience of the key ideas presented,what technique are you using to close the presentation?

A) Summarizing the main message
B) Asking for what you want
C) Visualizing outcomes
D) Identifying next steps
E) Offering a checklist with timelines

Question 26

What is the advantage to keeping key points to a maximum of four or five?

A) People generally expect at least seven key points, and you will leave them wanting more
B) People are more likely to remember them when the presentation is over
C) Few points take less time to develop and present
D) Four or five key points allows the presenter to present "chunks" of related information
E) Fewer key points allow the audience to find patterns in the information

Question 27

When asking the audience what you want them to do next,you need to _____.

A) remind the audience of key points
B) create a call to action with tangible tasks
C) visualize the outcome for the audience
D) remind the audience of the satisfaction they will experience
E) create a check list or timeline to display content

Question 28

Which of the following statements is true regarding starting a presentation with a question?

A) It is the least risky way of starting the presentation.
B) The question asked at the beginning of the presentation must always be a genuine question that you'd actually like your audience to answer.
C) Asking a question is not a recommended way to establish rapport with your audience.
D) The question can immediately involve your audience.
E) The question asked at the beginning of the presentation should never be a rhetorical question.

Question 29

A(n)________ is a very short story,usually a true one,that can bring a subject to life.

A) citation
B) anecdote
C) quotation
D) message headline
E) paraphrase

Question 30

Audiences easily get lost and bored if they cannot anticipate the twists and turns the presentation may take.To avoid this,the presenter should ________.

A) open the presentation with a genuine question
B) establish rapport with the audience at the beginning of the presentation
C) mention the audience benefits at the end of the presentation
D) provide a framework for the presentation during the opening of the presentation
E) open the presentation with a an anecdote

Question 31

If you want to immediately engage your audience in a presentation,what technique should be used?

A) Quotes
B) Handouts
C) Questions
D) Podcasts
E) Surprising facts

Question 32

Starting a presentation with a(n)________ can be risky.

A) fact
B) anecdote
C) quotation
D) question
E) statistic

Question 33

Once you know the organization of your content,you can begin outlining it as a series of slides by creating a ________.

A) dot leader
B) header
C) marker
D) footer
E) storyboard

Question 34

How can a presenter motivate the audience to care about the presentation?

A) Provide a framework for the presentation
B) Ask questions of the audience
C) Limit the number of key points
D) Make it valuable to the audience
E) Compose a memorable conclusion

Question 35

Days or even weeks after a presentation,the audience may remember the conclusion of a presentation.What is this the result of?

A) Primacy effect
B) Handouts
C) Compelling statements
D) Visual cues
E) Recency effect

Question 36

Which of the following is a function of the conclusion of your presentation?

A) Get your audience's attention
B) Establish rapport with your audience
C) Motivate your audience to care about your presentation
D) Preview the organization of your presentation
E) Make clear what your audience's action steps are

Question 37

An agenda can also serve as a _____ for the presentation.

A) key point
B) visual aid
C) effective opening
D) way to capture the audience attention
E) visual map

Question 38

The end of a presentation is ________ the beginning.

A) as important as
B) less important than
C) far more important than
D) insignificant compared to
E) required to be less memorable than

Question 39

A slide deck is helpful to those who could not attend a presentation because the slide deck can be used _____.

A) to create interactive presentations
B) as visual aids
C) as reference documents
D) to create stronger persuasive messages
E) as webinars

Question 40

Which of the following is considered to be one of the most powerful ways to begin a presentation?

A) Citing a surprising fact
B) Telling a relevant story
C) Quoting someone
D) Asking a question
E) Naming your sources

Question 41

Which of the following guidelines should be followed to use your voice effectively during a presentation?

A) Speak to the front of the room because it will help you adjust your volume.
B) Modulate your voice.
C) Avoid speaking slowly, especially at the beginning of the presentation.
D) Avoid pausing intentionally.
E) Maximize the use of verbal tics.

Question 42

During a presentation,smiling ________.

A) is unprofessional
B) projects energy
C) is universally encouraged for both the speaker and the audience, regardless of cultural context
D) tenses up your facial muscles
E) allows you to seem open to questions

Question 43

How can a presenter can make a good first impression even before they begin to present?

A) Greet audience members as they arrive, introduce yourself, and get used to talking with them.
B) Dress for the part
C) Decide where to stand
D) Keep the lights up so the audience can focus their attention on you
E) Control nervous habits

Question 44

In a stand-alone presentation,_____ communicate main ideas and logic of the presentation.

A) message headlines
B) bullet points
C) agenda slides
D) graphic designs
E) story boards

Question 45

Dressing appropriately for a presentation is part of _____.

A) evaluating the audiences response
B) coordinating with the team
C) controlling your body
D) planning the presentation
E) setting the stage

Question 46

What is the benefit of presenting as a team?

A) The team can take advantage of individual strengths
B) Team members can add on to what another team member is speaking about
C) Team members can correct each other's mistakes
D) Team members can gauge audience interest while another team member is presenting
E) The team can have a variety of visual aids

Question 47

How can using Prezi software for a presentation allow the presenter to better respond to audience needs?

A) By making it easy to show the relationship between the whole and the parts
B) By minimizing the learning curve
C) By allowing the presenter to easily toggle between elements
D) By engaging the audience with new technology
E) By creating a visual metaphor

Question 48

What is the advantage of using bullet points instead of paragraphs in text slides?

A) They add visual interest
B) They are expected by the audience
C) Relationships can be easily identified
D) The writer can fit more information on each slide
E) They can be transferred to web-based presentations

Question 49

A slide master ________.

A) is a word processing tool
B) enforces consistency in your visual elements
C) saves you time but runs the risk of inconsistent formatting
D) is useful as it allows you to cut and paste the formatting from one slide to the next
E) is a network-security related software

Question 50

In terms of body language,during a presentation you should ________.

A) avoid making eye contact with anyone in the audience
B) keep your hands in your pockets
C) select just a couple of people in the front of the audience and maintain eye contact with these people only
D) stand in one position and avoid moving
E) smile

Question 51

How can a presenter be sure his or her presentation does not sound monotone?

A) Speak to the back of the room
B) Emphasize important words and phrases
C) Speak slowly
D) Use intentional pauses
E) Eliminate filter words

Question 52

In business presentations,when presenting as a team,________.

A) everyone on the team must participate equally in the presentation
B) avoid introducing the next presenter
C) interrupt immediately if a teammate forgets to mention a point
D) practice transitions from person to person
E) be prepared to present your own slides only

Question 53

The question-and-answer session with the audience during your presentation ________.

A) helps you build your credibility by demonstrating your expertise and openness
B) is not an effective way to make your presentation interactive
C) does not allow you to deflect or address your audience's criticism
D) undermines and trivializes the important parts of your presentation
E) does not allow you to emphasize and expand on important points

Question 54

What is the best way to become a good presenter?

A) Speak softly
B) Have extra material
C) Incorporate as many visual aids as possible
D) Practice
E) Memorize the presentation

Question 56

What should a speaker do to avoid the temptation to ramble during question and answer sessions?

A) Assign all questions to be answered by one person
B) Anticipate questions and plan answers
C) Have predetermined areas that each team member will cover
D) Use a two part response
E) Break the question into complex but clear categories

Question 57

During a presentation,pausing intentionally ________.

A) indicates that something new is coming
B) should never be done because it hampers the flow of your presentation
C) prevents your audience from processing information
D) is discouraged, as it distracts the audience
E) increases the incidence of "ers" and "ums"

Question 58

________ are visual effects that control when and how elements appear on your slides while you present.

A) Transitions
B) Animations
C) Storyboards
D) Slide masters
E) Hyperlinks

Question 59

If someone asks a question that you cannot answer,________.

A) never say "I don't know"
B) dismiss the question saying that you will answer it later
C) don't be afraid to say "I don't know"
D) maintain your credibility by trying to bluff your way around the question
E) dismiss the question as irrelevant to avoid having to admit that you don't know

Question 60

Which of the following guidelines should be followed for creating a template that supports effective visual communication?

A) Use dramatic color gradations on backgrounds
B) Use highly ornate dingbats as bullets
C) Avoid including slide numbers
D) Avoid templates with decorative, nonfunctional graphics
E) Use arrows as bullets

Question 61

In visual aid presentations,the speaker's words carry the main story of the presentation and the slides primarily provide illustration and backup.

Question 62

During a question-and-answer session,while answering a question,________.

A) avoid summarizing the question
B) avoid being defensive or dismissive
C) look only at the person who asked the question
D) avoid breaking the question into parts even if it is complex
E) if you don't know the answer, make up the answer

Question 63

Which type of online presentation format is recorded without an audience,then posted on a website?

A) Podcast
B) Webcast
C) Webinar
D) Slideshare
E) Virtual meeting

Question 64

Light backgrounds work best for presentations intended to be read on a computer,projected in a small or well-lit room,or printed for your audience.

Question 65

A business presentation generally emerges from a specific business question.

Question 66

In the case of a stand-alone presentation,the slides should include every word you plan to say.

Question 67

Employers consider oral communication to be the most important skill for a new hire.

Question 68

The end of a presentation should be impactful,but it is not as important as the beginning.

Question 69

A stand-alone presentation should not include an agenda slide.

Question 70

Analyzing your audience helps you develop content that is of interest to the audience.

Question 71

During a presentation,restrict yourself to using only slides to aid in audience understanding.

Question 72

In your presentation slides,you should use dramatic background color gradations.

Question 73

When presenting to a cross-cultural group,what can be done to help all audience members understand important concepts?

A) Use several gestures to emphasize important information
B) Make eye contact to all audience members
C) Use nonverbal cues such as nodding your head to show interest in the audience
D) Use simple words and speak slowly and clearly
E) Use industry jargon as often as possible

Question 74

The material used for a presentation and the presentation style are determined independent of the setting of the presentation.

Question 75

Which online presentation format is designed to be given to live audiences and is intended to be interactive?

A) Virtual presentations
B) WebEx
C) Webinars
D) Video podcasts
E) Audio podcasts

Question 76

How can a presenter ensure information in a podcast will be meaningful for extended periods of time?

A) Write a script
B) Make the podcast easy to find by a variety of audiences
C) Produce the podcasts on a regular schedule
D) Provide content that users will find useful beyond the immediate moment
E) Use strong visual components that might replace the spoken words

Question 77

A ________ is recorded without an audience,posted on a website or a social media site such as YouTube or Vimeo,and distributed through website or social media links.

A) slide
B) webcast
C) web post
D) seminar
E) podcast

Question 78

Research shows that information relevant to the audience's goals and intentions is especially attention-getting.

Question 79

What can a presenter do to ensure that a podcast includes content that provides value to the audience?

A) Write a script and practice
B) Make the podcast easy to find
C) Choose content that will be relevant for a long time
D) Commit to a regular podcast schedule
E) Choose the best medium for the audience

Question 80

When responding to a questions by restating the question,then providing your main point and details,what process is the speaker using?

A) Three-part answers
B) Primacy
C) Recency
D) Persuasion
E) Complexity