Deck 14: Planning Presentations

Question 1

Of the different communicator styles, feelers will appreciate your ability to stay on point and discuss immediate goals.

Answer 1

False
Explanation: Of the different communicator styles, feelers will appreciate your ability to discuss business relationships-such as benefits to work teams and colleagues and loyalty to customers and clients. Sensers will appreciate your ability to stay on point and discuss immediate goals.

Question 2

Typos on electronic slides are considered negligible errors.

Answer 2

False
Explanation: Typos on electronic slides can be a glaring display of carelessness.

Question 3

The beginnings of your presentations and speeches are critical.

Answer 3

True
Explanation: The beginnings of your presentations and speeches are critical. Audience members who do not know you well often form quick impressions about you and your message.

Question 4

While reviewing your presentation, it is important to seek feedback from colleagues and clients before and after your presentations.

Question 5

Taking the help of public relations is not recommended while developing high-stakes presentations.

Question 6

Avoid using high-contrast backgrounds and colors in your slides.

Question 7

Stories for business connect facts with people and their business goals.

Question 8

Understanding the needs of your audience is the final task while planning presentations.

Question 9

Making business presentations comes naturally to most people.

Question 10

The main purpose of including true stories in presentations is to entertain.

Question 11

In order to design your presentation slides for ease of processing, use up all the free white space.

Question 12

Of the different communicator styles, thinkers will appreciate your ability to present visionary ideas.

Question 13

A common misperception of electronic slide presentations is that more is better.

Question 14

While planning your presentation, the first task is to identify the two or three key messages you want to convey.

Question 15

While designing slides, use bold, italics, and other formatting features to make key phrases or key components in figures stand out.

Question 16

In order to design your presentation slides for ease of processing, limit the amount of information on any given slide.

Question 17

Starting a presentation by telling the story of your company often tends to be very effective.

Question 18

The higher the knowledge level of your audience, the greater your presentation time should be.

Question 19

Presentations should not have emotional and analytical appeals.

Question 20

It is important to ensure that your slides are the primary focal point throughout the presentation.

Question 21

What is the expansion of the acronym "AIM" in the content planning process?

A)Access - ideas - message
B)Audience - initiatives - motives
C)Audience - ideas - message
D)Ability - initiatives - message
E)Access - initiatives - motives

Question 22

Which of the following is one of the first tasks in developing presentations?

A)Understanding the needs of your audience
B)Gathering content for an effective review
C)Reading the slides aloud for the audience to interpret them
D)Developing effective slides
E)Applying the story line approach

Question 23

Of the different communicator styles, _____ are attracted to action-oriented and results-oriented language and logic.

A)sensers
B)intuitors
C)thinkers
D)accommodators
E)feelers

Question 24

Which of the following shows you are caring while giving presentations?

A)When you have two or three well-developed takeaway messages
B)When you honestly respond to all the queries of your audience
C)When you are able to evoke emotions of commitment and determination in your audience
D)When you just read your slides and let the audience interpret them
E)When you show that you are interested in the needs of your audience

Question 25

_____ need to participate to focus their attention on your message and learn best.

A)Visual learners
B)Intuitors
C)Auditory learners
D)Sensers
E)Kinesthetic learners

Question 26

The beginning of your presentations and speeches are critical because:

A)it helps gain audience buy-in on specific actions.
B)it helps you identify the key decision makers in your audience.
C)it helps you understand your audience members' chief concerns.
D)it is during this time that audience members form quick impressions about you and your message.
E)it is the best time to ask audience members to take some type of professional or personal risk.

Question 27

Which of the following is the final step in the AIM planning process?

A)Applying the story line approach to your presentation
B)Analyzing your audience to make sure you are addressing their needs
C)Speaking to the audience in a way that is most appealing and easy to learn
D)Constructing your message to focus on the key takeaway concepts and providing supporting points throughout
E)Developing your ideas by identifying the key facts and conclusions related to your topic

Question 28

The main aim of your presentation is to draw support and:

A)prove how confident you are as a public speaker.
B)influence key decision makers in your audience.
C)involve your audience as little as possible.
D)analyze the different communicator styles.
E)understand the various types of learners in your audience.

Question 29

For your presentation to be effective, you must summarize your _____ and reemphasize them several times.

A)key takeaway messages
B)supporting information
C)attention-getters
D)examples and evidences
E)rhetorical questions

Question 30

Of the different communicator styles, _____ respond to discussing concepts first and facts last.

A)thinkers
B)sensors
C)feelers
D)intuitors
E)accommodators

Question 31

Audience members with which of the following communicator styles will appreciate your ability to discuss business relationships-such as benefits to work teams and colleagues and loyalty to customers and clients?

A)Thinkers
B)Accommodators
C)Intuitors
D)Feelers
E)Sensors

Question 32

Which of the following is the first task when developing the message of your presentation?

A)Designing appealing slides
B)Applying the story line approach
C)Collecting supporting information such as examples, quotations, and illustrations
D)Identifying the two or three key messages you want to convey
E)Preparing the review section

Question 33

The preview of a presentation should generally include a(n) _____.

A)overwhelming set of facts
B)review
C)attention-getter
D)view
E)call to action

Question 34

Of the different communicator styles, _____ will connect to you on an emotional level with your use of "we" language and other relationship-centered terms.

A)sensors
B)thinkers
C)intuitors
D)accommodators
E)feelers

Question 35

_____ like loud, clear voices and believe emotion is best conveyed through voice.

A)Visual learners
B)Intuitors
C)Auditory learners
D)Sensers
E)Kinesthetic learners

Question 36

How does knowing about your audience members' knowledge level help in planning the content of your presentation?

A)It helps you decide whether or not to involve them in your presentation.
B)It helps you design your presentation for ease of processing.
C)It helps you avoid emotional and analytical appeals in your presentation.
D)It helps you determine your presentation time.
E)It helps you broaden your message to meet everyone's needs.

Question 37

_____ learn best from illustrations and simple diagrams that show relationships and key ideas.

A)Visual learners
B)Intuitors
C)Auditory learners
D)Sensers
E)Kinesthetic learners

Question 38

Which of the following is the first step in the AIM planning process?

A)Constructing your message to focus on the key takeaway concepts and providing supporting points throughout
B)Analyzing your audience to make sure you are addressing their needs
C)Developing your ideas by identifying the key facts and conclusions related to your topic
D)Designing your presentations for ease of processing
E)Applying the story line approach to your presentation

Question 39

Of the different communicator styles, _____ are often emotionally connected to precise language; well-designed and conceptualized charts, models, and other figures; and the ability to handle tough questions.

A)sensers
B)thinkers
C)intuitors
D)accommodators
E)feelers

Question 40

The preview of a presentation should generally include a(n) _____.

A)positioning statement
B)overwhelming set of facts
C)review
D)view
E)recap of the message

Question 41

Which of the following components in a presentation is analogous to the body in written documents?

A)Preview
B)Overview
C)View
D)Review
E)Attention-getter

Question 42

According to the PREP method of justifying your views in a presentation, what should you do immediately after providing reasons?

A)Provide a review.
B)Use an attention-getter.
C)Give an example.
D)Make a call to action.
E)Restate your position.

Question 43

In order to design your slides to facilitate ease of processing:

A)do not use more than ten words per line.
B)provide as much information as possible on every slide.
C)do not use high-contrast backgrounds and colors.
D)avoid highlighting information on a slide.
E)use at least three different fonts on every slide.

Question 44

Which of the following will help you design your slides to facilitate ease of processing?

A)Providing as much information as possible on every slide
B)Using low-contrast backgrounds and colors
C)Using compelling images in moderation
D)Avoiding highlighting information on a slide
E)Reducing the amount of white space

Question 45

Which of the following is the last component of the PREP method of justifying your views in a presentation?

A)Providing a review
B)Giving reasons
C)Providing an example
D)Stating your position
E)Restating your position

Question 46

Which of the following will help you design your slides to facilitate ease of processing?

A)Providing as much information as possible on every slide
B)Using at least 24-point fonts for titles and 18-point fonts for body text
C)Reducing the amount of white space
D)Avoiding highlighting information on a slide.
E)Using low-contrast backgrounds and colors

Question 47

Which of the following is a purpose of the preview in a presentation?

A)To provide a recap of the key messages
B)To demonstrate value to the audience
C)To identify the key decision makers in your audience
D)To broaden the message enough to accommodate everyone's interests
E)To provide examples, illustrations, analogies, and quotations to support the main point

Question 48

Which of the following sections of a presentation takes up maximum time?

A)View
B)Preview
C)Review
D)Conclusion
E)Attention-getter

Question 49

Which of the following is a purpose of the preview in a presentation?

A)To broaden the message enough to accommodate everyone's interests
B)To provide examples, illustrations, analogies, and quotations to support the main point
C)To identify the key decision makers in your audience
D)To provide a recap of the key messages
E)To show how your audience will benefit from the idea you are proposing

Question 50

Which of the following is a purpose of the preview in a presentation?

A)To broaden the message enough to accommodate everyone's interests
B)To identify the key decision makers in your audience
C)To encourage the audience members to take action
D)To provide examples, illustrations, analogies, and quotations to support the main point
E)To provide a recap of the key messages

Question 51

Rhetorical questions, vivid examples, dramatic demonstrations, testimonials, intriguing statistics, unexpected exercises, and challenges are types of _____.

A)positioning statements
B)attention-getters
C)overview statements
D)takeaway messages
E)communicator styles

Question 52

The final part of the preview in a presentation is the _____.

A)review
B)view
C)overview
D)positioning statement
E)attention-getter

Question 53

The preview of a presentation should generally include a(n) _____.

A)overwhelming set of facts
B)conclusion
C)view
D)review
E)overview

Question 54

According to the PREP method of justifying your views in a presentation, immediately after stating your position you should:

A)provide a review.
B)give reasons.
C)provide an example.
D)make a call to action.
E)restate your position.

Question 55

The _____ of a presentation should include an attention-getter, a positioning statement, and an overview.

A)view
B)body
C)preview
D)conclusion
E)review

Question 56

Which of the following steps of a presentation includes a call to action?

A)Understanding the learning style of the audience
B)Identifying key takeaway messages
C)Creating an effective attention-getter
D)Providing an overview statement
E)Concluding with an effective review

Question 57

Which of the following will help you design your slides to facilitate ease of processing?

A)Using low-contrast backgrounds and colors
B)Providing as much information as possible on every slide
C)Using 10-point fonts for body text
D)Avoiding highlighting information on a slide
E)Using simple charts and diagrams

Question 58

Which of the following is a purpose of the preview in a presentation?

A)To provide examples, illustrations, analogies, and quotations to support the main point
B)To identify the key decision makers in your audience
C)To broaden the message enough to accommodate everyone's interests
D)To generate interest among the audience
E)To provide a recap of the key messages

Question 59

Which of the following is the first step of the PREP method of justifying your views in a presentation?

A)Providing a review
B)Giving reasons
C)Giving an example
D)Stating your position
E)Providing evidence

Question 60

Which of the following components in a presentation is analogous to the introduction in written documents?

A)Preview
B)Call to action
C)View
D)Review
E)Index

Question 61

In order to design your slides to facilitate ease of processing:

A)avoid highlighting information on a slide.
B)get professional design help for high-stakes presentations.
C)use low-contrast backgrounds and colors.
D)use at least 10-point fonts for body text.
E)reduce the amount of white space.

Question 62

What does "A" stand for in the FAIR approach to reviewing presentations?

A)Ability
B)Action
C)Attribute
D)Affect
E)Access

Question 63

Stories in presentations should typically last for:

A)30 seconds to one minute.
B)three to five minutes.
C)less than 20 seconds.
D)five to ten minutes.
E)fifteen to twenty minutes.

Question 64

Describe the components of business stories.

Question 65

Discuss the various approaches that facilitate ease of processing while designing slides.

Question 66

Which of the following is a guideline to be followed while reviewing your presentation for effectiveness?

A)Make sure that your review is allotted the vast majority of your presentation time.
B)Fill up all the white spaces with pictorial representations.
C)Double-check every aspect of your supplementary materials.
D)Ensure that you use low-contrast backgrounds and colors.
E)Make sure that you start by telling the story of your company.

Question 67

Which of the following is an approach that facilitates ease of processing of presentations?

A)Using high-contrast backgrounds and colors
B)Having very limited white spaces
C)Using compelling images excessively
D)Providing as much information as possible on every slide
E)Using at least three different fonts on every slide

Question 68

Briefly describe the different communicator styles.

Question 69

What does "R" stand for in the FAIR approach to reviewing presentations?

A)Resolution
B)Respect
C)Result
D)Responsibility
E)Review

Question 70

Explain the process of identifying a few takeaway messages while planning presentations.

Question 71

In the context of reviewing your presentation for fairness, which of the following questions pertains to the facts of your presentation?

A)Does the message offend or pressure in any way?
B)Have you fully disclosed information that colleagues, customers, or consumers should expect to receive?
C)Have you made recommendations to colleagues, customers, and consumers that are in their best interests?
D)Have you assessed the quality of your information?
E)Would a neutral observer consider your communication respectful?

Question 72

Which of the following is referred to as the moral in business stories?

A)A business situation that involves challenges or tensions to overcome and a clear beginning and end
B)A point to the story
C)The time, place, characters, and context of the business situation
D)An important business deal in the story
E)A solution to the challenges or tensions

Question 73

Which of the following is referred to as the plot in business stories?

A)A point to the story
B)A solution to the challenges or tensions
C)The time, place, characters, and context of the business situation
D)A business situation that involves challenges to overcome and a clear beginning and end
E)A random business deal in the story

Question 74

Discuss how to conclude a presentation with an effective review.

Question 75

Briefly describe the PREP method for effective communication during presentations.

Question 76

What are the questions you should consider in order to analyze your audience before a presentation?

Question 77

Explain the process of reviewing presentations for fairness and effectiveness.

Question 78

Which of the following is referred to as the setting in business stories?

A)A solution to the challenges or tensions
B)A point to the story
C)The time, place, characters, and context of the business situation
D)A business deal in the story
E)A business situation that involves challenges or tensions to overcome and a clear beginning and end

Question 79

Briefly list all that the preview of a presentation should contain and accomplish.

Question 80

What is a positioning statement? Explain its purpose.