Deck 14: The Human Resources Process HR Management and Payroll Processes

Question 1

The imprest payroll account should show a zero balance after both the debit for gross pay paid to employees and the credit for gross pay distributed to jobs in process or to expense categories has been posted to the account.

Answer 1

False

Question 2

The skills inventory data maintains data concerning an organization's short-term and long-term staffing requirements.

Answer 2

False

Question 3

The chief financial officer usually has direct supervision of the treasurer and controller and indirect supervision of the payroll supervisor.

Answer 3

True

Question 4

Human capital management is the process of managing how people are hired, trained, assigned, motivated and retained.

Question 5

A payroll service bureau often makes tax and insurance payments for the client.

Question 6

HR self-service systems can reduce HR and payroll-related operational costs up to 85%.

Question 7

A job time record is used to calculate the gross amount of each employee's pay.

Question 8

The manager of safety, health services and benefits usually reports to the controller.

Question 9

The payroll process maintains records containing data for payroll taxes and fringe benefits, attendance reporting, timekeeping, and paying employees for work performed.

Question 10

Data in the employee/payroll master data originates in HR and payroll.

Question 11

Attendance time records show the time periods that employees are in attendance at the job site and available for work.

Question 12

Factory workers record attendance and job time at a payroll service bureau.

Question 13

Attendance time records reflect the start and stop times on specific jobs to allow the distribution of payroll costs to jobs in process (or to other accounts).

Question 14

The manager of employee and industrial relations helps to settle employee complaints and grievances.

Question 15

An imprest payroll bank account is one to which cash transfers are made in an amount exactly equal to the amount of payroll checks cashed.

Question 16

The labor-force planning data catalogs each employee's set of relative skills.

Question 17

The manager of safety, health services and benefits has key functions that include plans and forecasts of an organization's short-term and long-term HR needs.

Question 18

Systems that allow employees to access their personnel information and related functions are known as human resources self-service systems.

Question 19

The GL supervisor usually reports to the treasurer.

Question 20

The human capital management process is an interacting structure of people equipment, activities, and controls that supports the repetitive work routines and decision needs of the HR department.

Question 21

The control plan independent reconciliation of payroll bank account is directed primarily at achieving which of the following control goals?

A) provide employees with timely pay checks
B) ensure efficient employment of resources
C) ensure security of resources
D) ensure validity, completeness and accuracy of time card inputs

Question 22

The data flow between "prepare paychecks" and "prepare disbursement voucher" is the payroll register.

Question 23

The cashier is in charge of payroll check disbursement.

Question 24

For good internal control, there should be a segregation of duties between personnel data creation/modification, payroll preparation, and disbursement of the checks.

Question 25

A company that specializes in rendering payroll services to client companies for a fee is a payroll service bureau.

Question 26

The general ledger supervisor is in charge of payroll preparation.

Question 27

In a payroll system logical DFD, all of the following processes likely would provide updates to the general ledger except for:

A) reconcile hours worked
B) distribute labor costs
C) pay employees
D) accrue employer taxes

Question 28

Wages taxable under FICA are reported on Form 941.

Question 29

In an imprest system, the bank account is reimbursed for the exact amount of the disbursements made from the fund.

Question 30

A payroll clearing account is a separate bank account used solely for payroll purposes. Funds are transferred into the account to cover payroll checks to be issued.

Question 31

Moving from bi-weekly to monthly payroll can reduce costs by 30 to 50 percent.

Question 32

The employee wage and tax statement is known as a W-4.

Question 33

Which of the following activities related to payroll is not an effective control plan?

A) Paychecks should be drawn on an imprest payroll bank account.
B) Approve imprest clearing check.
C) Approve attendance time data and job time data.
D) After their preparation, paychecks should be delivered directly to the employees' supervisors for distribution to the employees.

Question 34

Information for distributing labor charges to jobs, departments, or other accounts comes primarily from:

A) attendance time cards
B) job time tickets
C) a temporal event
D) employee paychecks

Question 35

Annuities, pensions, and retirement pay are reported on Form 1099-P.

Question 36

The trigger for the payroll process "pay employees" is the payroll register.

Question 37

The employee/payroll master data is the central repository of data about people who work for an organization.

Question 38

The process of preparing paychecks for hourly employees is triggered by which of the following data flows?

A) validated attendance time cards
B) job time tickets
C) a temporal event
D) employee paychecks

Question 39

An electronic time management system is a computer based system that captures, stores, and reports time.

Question 40

The control plan "use an imprest bank account" entails having paychecks distributed to employees by an entity not otherwise involved in payroll processing.

Question 41

Which of the following data stores is updated when employees gain new on the job training?

A) labor-force planning data
B) skills inventory data
C) payroll data
D) none of the above

Question 42

Which of the following is not part of the information provided by HR management to support management decisions?

A) generating a variety of HR forms and documents
B) preparing management reports
C) preparing governmental reports
D) all of these are part of the information provided by HR management

Question 43

Which of the following recognized the importance of personnel in achieving organizational objectives, but viewed personnel as something that could be controlled?

A) human resource management
B) personnel management
C) human capital management
D) strategic management

Question 44

The HR module in most ERP systems includes all of the following except:

A) cafeteria benefits administration
B) compliance reporting
C) skills inventories
D) strategic and tactical planning

Question 45

The payroll supervisor usually reports directly to:

A) the treasurer
B) the cashier
C) the controller
D) the VP Finance

Question 46

Payroll reports may be provided to all of the following except:

A) unions
B) employees
C) government
D) customers

Question 47

Which of the following began with the handling of payroll, personnel administration, and later added the functions of recruiting and employee relations?

A) strategic management
B) personnel management
C) human capital management
D) payroll distribution management

Question 48

Which of the following is false regarding the payroll process?

A) it supports the repetitive work routines of the payroll department
B) because payroll is a key competency, it typically does not make sense to outsource this process
C) it maintains data for payroll taxes and fringe benefits
D) moving from bi-weekly to monthly payroll can reduce costs by 30 to 50 percent

Question 49

The key functions of planning and forecasting HR needs, analyzing jobs to determine required skills, assisting in recruiting, and helping new hires adjust to their work environment is the job position of the manager of:

A) personnel appraisal and development
B) employee and industrial relations
C) HR systems
D) personnel planning and staffing

Question 50

Which of the following emphasizes an individuals' value to the organization, personnel development to maximize the benefits that an individual can provide to the organization and retention of employees to ensure that important skills are not lost?

A) human resource management
B) personnel management
C) human capital management
D) strategic management

Question 51

Which of the following is not one of the HR related events performed by the HR management process?

A) selecting employees
B) paying employees
C) evaluating employees
D) terminating employees

Question 52

In an HR management process, needs requests, supervisor review, employee termination, and employee requests are approved by:

A) various departments
B) employees
C) computer
D) HR department

Question 53

With an enterprise system, updates of employee/payroll master data is performed by:

A) various departments
B) employees
C) computer
D) HR department

Question 54

The key functions of assisting managers in setting rewards for good employee performance, helping line managers provide training or take disciplinary action, and reducing employee turnover by helping workers achieve their career goals is the job position of the manager of:

A) personnel appraisal and development
B) employee and industrial relations
C) HR systems
D) personnel planning and staffing

Question 55

According to the text, what is the process of managing how people are hired, trained, assigned, motivated and retained and presumes that employees are a strategic investment?

A) organizational management
B) personnel management
C) human capital management
D) none of the above

Question 56

Inputs to the HR management process are provided by:

A) various departments
B) employees
C) HR department
D) all of the above

Question 57

Which of the following data stores is updated for job specifications?

A) labor-force planning data
B) skills inventory data
C) payroll data
D) termination data

Question 58

Including HR data within the enterprise system allows sharing of common data providing benefits except:

A) creating a single source for obtaining HR information
B) increased data redundancy
C) improving data accuracy
D) ensuring data integrity and consistency

Question 59

The key functions of ensuring that the information needs of HR managers and staff workers are satisfied and serving as the liaison between the IT department and the HR department is the job position of the manager of:

A) personnel appraisal and development
B) employee and industrial relations
C) HR systems
D) personnel planning and staffing

Question 60

The key functions of handling employee complaints and negotiating with unions is the job position of the manager of:

A) personnel appraisal and development
B) employee and industrial relations
C) HR systems
D) personnel planning and staffing

Question 61

Which of the following is a data flow that generally goes to government agencies?

A) attendance time records
B) job time records
C) payroll contribution notice
D) payroll tax reports

Question 62

Which of the following is processed in batches?

A) HR activities
B) Payroll
C) both a and b
D) neither a or b

Question 63

Which of the following shows when employees are at work, may be maintained near the entrance of the workplace and take the physical form of cards?

A) attendance time records
B) job time records
C) payroll contribution notice
D) none of the above

Question 64

The payroll register is used to:

A) record time worked
B) record hours worked on specific jobs
C) prepare a payroll disbursement voucher
D) prepare and disburse employee paychecks

Question 65

Payroll processing is typically conducted in:

A) immediate mode
B) periodic mode
C) batches
D) both b and c

Question 66

Which of the following shows start and stop times on specific job with the purpose of allowing the distribution of payroll costs to work in process?

A) attendance time records
B) job time records
C) payroll contribution notice
D) wage and tax forms

Question 67

Which of the following payroll-related frauds may involve non-existent employees?

A) ghost employees
B) falsified hours and salary
C) commission schemes
D) false workers' compensation claims

Question 68

Updates of the tax rates data are stored in:

A) tax rates data
B) employee/payroll master data
C) HR master data
D) GL master data

Question 69

Which of the following has the inputs of attendance and work on specific jobs?

A) electronic time management
B) payroll direct deposit system
C) payroll service bureau
D) GL master data

Question 70

Which of the following is processed in the immediate mode?

A) HR activities
B) Payroll
C) both a and b
D) neither a or b

Question 71

Which of the following is an example of processing the company's payroll for a fee?

A) electronic time management
B) payroll direct deposit system
C) payroll service bureau
D) payroll register

Question 72

Employee fraud schemes in the area of reimbursement of expenses include all of the following except:

A) overstating expenses
B) fake receipts
C) overstating commissions
D) using personal expenses as business expenses

Question 73

For good internal control an organization should segregate the duties of:

A) HR and payroll
B) AP and payroll
C) payroll and cashier
D) all of the above

Question 74

Payroll tax reports are initially remitted to:

A) government agencies
B) the bank
C) the general ledger process
D) the cashier

Question 75

What is the process that interfaces with the GL to provide the necessary journal entries for the distribution of labor charges?

A) accrue employer taxes
B) distribute labor costs
C) reconcile hours worked
D) pay employees

Question 76

Which of the following payroll-related frauds can have a direct impact on the organization's insurance company?

A) ghost employees
B) falsified hours and salary
C) commission schemes
D) false workers' compensation claims

Question 77

What is the process that is initiated by validated attendance time records?

A) accrue employer taxes
B) distribute labor costs
C) reconcile hours worked
D) pay employees

Question 78

Which of the following is a data flow that generally goes to insurance companies?

A) attendance time records
B) job time records
C) payroll contribution notice
D) employee vacation pay form

Question 79

The approved payroll disbursement voucher is used to:

A) record time worked
B) record hours worked on specific jobs
C) prepare and disburse employee paychecks
D) prepare a payroll transfer check

Question 80

What is the process that compares total hours of each worker as shown by the attendance record with the hours reflected on the job time records for that employee?

A) accrue employer taxes
B) distribute labor costs
C) reconcile hours worked
D) pay employees