Deck 5: Word Processing

Question 1

The following macro allows two documents to be compared to each other and the differences shown:

A) track changes
B) mail merge
C) compare documents
D) none of the above

Answer 1

C

Question 2

Permission can be restricted on Word,Excel,and PowerPoint documents by:

A) clicking the Private button and checking Confidential.
B) clicking the Permission button and checking Restrict Permission.
C) contacting the IT staff to key in a security number recall feature
D) none of the above

Answer 2

B

Question 3

The strikethrough feature,when tracking changes in your document,is used to show:

A) deleted text, with notes on the side to show the changes made.
B) items to be emphasized in the final version of the document.
C) all of the errors, along with all the possible corrections
D) deleted text that will be reinserted in the final version of the document.

Answer 3

A

Question 4

The term used to describe a preset,predesigned page,such as a pleading layout with line numbers:

A) security features
B) header
C) computer system
D) template

Question 5

If the name and location of a file are forgotten,the file can be located by using:

A) search tools that perform a search of your computer and the file server for files using designated terms or words.
B) a help number to contact a 24-hour hotline with specialists to assist you in finding your document.
C) tools and features that allow you to recreate the document from scratch.
D) a backup and retrieval system for lost or forgotten documents.

Question 6

Macros are mini programs that allow word processing software to:

A) prepare mass mailings
B) organize case documents
C) bill clients
D) none of the above

Question 7

Headers and footers are the:

A) methods to access the features of a program.
B) ways to restrict people from accessing documents.
C) items at the top or bottom of each page in a document.
D) properties found in every word processing document

Question 8

When a file is saved,a file extension:

A) is added to the end of the file name to identify the format in which the file has been saved.
B) is an instruction to see features and hidden information such as track changes information.
C) is the way to later find the file on the hard drive.
D) is created with a preset, predesigned page.

Question 9

Word processing software programs perform the following tasks:

A) allow customized formats using a variety of type sizes and font styles within the same documents.
B) built-in software tools check spelling and grammar.
C) compare documents
D) all of the above

Question 10

Metadata refers to:

A) features that show the original text and any deletions or additions to it.
B) headers and footers in a document
C) information about the document, such as author and date of creation.
D) special features that determine the word count of a document.

Question 11

The following are the areas at the top or the bottom,respectively,of each page in the document that provide information the author wants repeated on every page,such as the page number,a document title,or a copyright notice.

A) header
B) footer
C) both of the above
D) none of the above

Question 12

A boilerplate document can be saved as:

A) metadata
B) a template
C) a file extension
D) a file format

Question 13

The "Track Changes" feature can assist your adversary because they:

A) will see your mistakes, such as typos, incorrect grammar usage, or improper citations to cases or statutory law.
B) may gain insight as to your writing capabilities.
C) may gain insight as to the original length of your document.
D) may gain insight as to the strategy of your case.

Question 14

The first step in creating a document is:

A) to select the Help feature.
B) to select and start the program
C) to select the Save as feature
D) to select the Print feature

Question 15

The protect documents option of a word processing program:

A) allows a user to edit the areas of the top and bottom of the document
B) restricts how people may access a word processing document, and protects the document from changes to the formatting or text.
C) allows computers to connect to other computers.
D) prevents clients from committing criminal acts.

Question 16

________ restricts how people may access the document and enables the protection of the document against changes in formatting or editing.

A) security directory
B) security menu
C) option choice menu
D) protect document feature

Question 17

The following macro combines one document with information from another,such as a letter combined with a list of recipients:

A) track changes
B) mail merge
C) compare documents
D) none of the above

Question 18

Menus display a list of commands on the menu bar,also referred to as the:

A) tool list
B) menu items
C) tool bar
D) menu list

Question 19

________ and ________ are the most common ways to access program features and information.

A) menus; toolbars
B) menus; ribbons
C) help; menus
D) ribbons; toolbars

Question 20

WordPerfect refers to information about a document as metadata,while Word refers to the same information as:

A) personal data
B) personal information
C) databases
D) meta information

Question 21

Boilerplate is standard language used in other documents.

Question 22

A file extension is a tag of three or four letters,preceded by a period,that identifies a data file's format or the application used to create the file.

Question 23

Software may be used immediately by simply downloading the program and purchasing the license using a credit card.

Question 24

Software is rarely updated and upgraded.

Question 25

Sharing documents with others requires an appreciation of the differences in word processing program versions and how they impact others,including team members,clients and the courts.

Question 26

Help for most software is available offline and online from the user's workstation.

Question 27

A table of authorities is a listing of the citations or other references in a document and the number of pages where they are located.

Question 28

Mail merge is a macro that automates the creation of a list of authorities,such as statutes or cases,as a table that can be inserted into a document.

Question 29

Track changes is a feature that shows the original text,the deleted text,and the new text using a series of lines that appear as strikethroughs and margin notes in the document.

Question 30

_________ networks allow collaboration among colleagues and clients without the need for face-to-face meetings.

A) computer
B) employee
C) supplier
D) generic

Question 31

The term footer refers to items at the top of each page of the document

Question 32

The document comparison tool allows two documents to be compared and the differences shown,and the documents combined.

Question 33

The table of authorities feature allows a user to create mass mailings by automatically combining a document,such as a form letter,with a list of recipients.

Question 34

Almost all programs have built-in learning resources such as user guides and instructions.

Question 35

The Protect Document option restricts how people may access the document,and protects the document from changes to the formatting or text.

Question 36

_____ functions may provide assistance with standardized features found in all programs,as well as with specialized features.

A) synchronized
B) help
C) generic
D) template

Question 37

In a law office,it is unusual for a document to be passed among a group of people,each one adding or changing something in the document.

Question 38

In WordPerfect,the permission protection allows the author to place specific limits on what the recipient may do with the document.

Question 39

If Track Changes,or a similar tool,has been used while editing a document,it is important to keep the editing history before sending it to opposing counsel.

Question 40

Many legal professionals are independent ___________ who may serve many different firms.

A) employers
B) employees
C) contractors
D) workers

Question 41

The _________ search function performs a search of the computer and the file server for files with designated names,terms or words.

Question 42

_________________ is a macro that combines one document with information from another,such as a a letter combined with a list of recipients.

Question 43

Changes in _____ are more manageable when users learn to recognize common software features and learn to adapt to the differences in programs.

Question 44

Document properties are a part of the _________ for word processing documents

Question 45

How does the ethical duty of confidentiality affect the way word processor documents are saved?

Question 46

_____ functions may provide assistance with standardized features found in all programs,as well as with specialized features.

Question 47

Jim Cassidy,a paralegal at Jack Parsons' litigation firm,finished preparing an important letter that made an offer of settlement to opposing counsel in a lawsuit.The letter contained the offer,as well as a lengthy discussion of the facts of the case that provided the basis for the offer.The letter was revised several times,with three different attorneys making various edits,modifications,and corrections before it reached its final form.The Track Changes feature was used to highlight the various changes made by each person,and the final draft of the letter was in the form of a Word file.After proofreading the document,and "accepting" all changes to the document,Jim sent the letter to opposing counsel as an attachment to an e-mail.What precautions should Jim have taken before sending the letter? What safeguards are available to protect the sensitive content?

Question 48

If ____________,or a similar tool,has been used while editing a document,it is important to remove the editing history before sending it to opposing counsel,the client or the court.

Question 49

A tag of three or four letters,preceded by a period,that identifies a data file's format or the application used to create the file is called a __________________.

Question 50

When a file is saved,a file extension is added to the end of the file name to identify the format in which the file has been saved.

Question 51

________________ is standard language used in other documents.

Question 52

How can you help control sensitive information in your documents?

Question 53

___________ is information about a particular data set,which may describe how,when,and by whom it was received,created,accessed or modified,as well as and how it was formatted.

Question 54

Live Word _______,at the bottom of the Word screen,can track the length of documents

Question 55

Explain how to find resources for learning how to use a program and its features.

Question 56

Matching

Question 57

Both WordPerfect and Word have a search or browse tool that can be used to locate a file on your
computer or the file server.

Question 58

a pre-set,predesigned page,such as a pleading layout with line numbers is called a ___________.

Question 59

________________ a feature that shows the original text,the deleted text,and the new text using a series of lines that appear as strikethroughs and margin notes in the document.

Question 60

All word processing _______ have a basic set of functions,such as format,style,and saving options.

Question 61

Luke Jacobs is developing a lucrative personal injury practice.While last year,he handled only a few auto accident cases,this year he anticipates closing up to a hundred cases,most of them involving two-car collisions.Many of the letters,pleadings,motions,and discovery requests are basically similar in each case,with minor changes in the basic facts,locations,and names of the parties.What methods can he use to make the preparation of these documents more efficient,without having to type up totally new documents each time? What are the concerns with these methods,and how can he resolve these concerns?