Deck 10: Case Organization and Management Software

Question 1

Part of the cost of litigation is related to the time the litigation team must spend:

A) processing, organizing, and researching information and files.
B) processing, indexing, and reading case law and documents.
C) processing, indexing, and researching case law and documents.
D) processing, organizing, and sharing information and documents.

Answer 1

D

Question 2

When a legal team is working on a case,duplication of effort can be avoided by

A) giving access to the case files to only one person.
B) having a member of the team responsible for updating current activities on all of the files.
C) allowing each member of the team to access only their assigned part of the case.
D) keeping case information on several different repositories.

Answer 2

B

Question 3

Case management software offers a convenient method for organizing the parts of a case:

A) in the court's file room.
B) in every trial notebook or workstation.
C) in a central repository.
D) in a central file box.

Answer 3

C

Question 4

When case management is performed manually,a __________ may be used.

A) case notebook
B) case briefing notebook
C) trial notebook
D) case briefing system

Question 5

Efficient use of a ________ provides all authorized members of the legal team with access to all the case information,day or night.

A) case management system
B) firm filing system
C) client email address
D) court electronic data base

Question 6

A webinar is:

A) an enhanced course and seminar for law schools.
B) a blackboard course to train law students.
C) a seminar produced for students for the purposes of make-up assignments for missed lectures.
D) a seminar produced and presented over the Internet for viewing at the user's computer.

Question 7

The use of ________ for e-mail and document storage by business and government has caused a massive increase in the number of potential documents that may have to be reviewed,tracked,and made available.

A) court approval
B) computers
C) files
D) case management

Question 8

A typical ________ allows seamless transfer of data to other programs,such as a timeline graphic program or a word processor programs.

A) integrated hardware system
B) case research based program
C) case management system
D) integrated software application

Question 9

At one time,witness contacts were written or typed on individual cards kept in a central file.This function is now accomplished using a ____________.

A) Network
B) Software
C) Legal Specialty
D) Database

Question 10

A typical case file contains documentation of the:

A) client interview, fact and expert witness interviews, inventory reports, filing, service of process, and trial preparation material.
B) client interview, fact and expert witness interviews, investigation and expert reports, research memoranda, pleadings, and trial preparation material.
C) client interview, fact and expert witness interviews, inventory reports, discussions with clerk's office in preparation for trial, and trial preparation material.
D) client interview, fact and expert witness interview, investigation of scene of occurrence reports, research memoranda, pleadings, and trial presentation issues.

Question 11

When a client first comes to the firm to seek legal advice,their names and the subject matter of their cases

A) is less sensitive than other client information provided to the firm.
B) must be kept confidential to the same extent as any other client information.
C) should be made available to other law firms who may be interested in working on the case.
D) becomes public information once entered into the case management system.

Question 12

________ are chronological listings of the facts of a case.

A) Case events
B) Timelines
C) Case details
D) Word processing data

Question 13

The first step in organizing a new case file is to

A) decide whether a paper or electronic file will be used.
B) break large files down into sub-files.
C) decide the arrangement of the topics within the files.
D) make copies of all the case documents.

Question 14

Timeline software may be use for

A) evaluating both the plaintiff's and defendant's versions of the facts.
B) visualizing a litigation strategy.
C) presenting evidence to a jury.
D) all of the above.

Question 15

A Webex viewer is a plug-in specific to viewing:

A) case annotations.
B) Webinars.
C) case law.
D) case briefs and recent law articles.

Question 16

It is becoming more common practice,even in smaller law offices,to have a high level of ________ among members of the legal team.

A) trustworthiness
B) friendship
C) collaboration
D) mentoring

Question 17

Careful tracking and organizing of evidence in a case should begin

A) after a lawsuit has been filed.
B) once enough evidence has been obtained to make organizing and tracking worthwhile.
C) as soon as the firm has decided to take on the case.
D) after the case has been concluded.

Question 18

________ are matters that a client has presented to a legal team to handle and resolve.

A) Law points
B) Briefs
C) Facts
D) Cases

Question 19

A typical file or case starts with:

A) a visit to court.
B) an agreement on fees and expenses.
C) a cursory look at the law.
D) an interview with the client.

Question 20

Case management software can be used to organize the __________ involved in a case.

A) clients, documents, court calendar, and legal authority
B) persons, documents, timetable, issues, and legal authority
C) persons, documents, the adversary's demands, and the client's schedule
D) filing system, court transcripts, depositions, briefs, and legal issues

Question 21

Timelines are useful for analyzing the case or meeting deadlines in the process.

Question 22

Once data is entered into case analysis software,the facts,the cast of characters,and the issues may be organizedand explored by any member of the legal team

Question 23

Web or cloud-based services that store electronic information are called ____________.

Question 24

Case analysis software,such as Sanction,provides a central repository for all the knowledge about a case.

Question 25

An __________ refers to a form for obtaining information to enter into a computerized office or case management system.

Question 26

Collaboration among members of the legal team is usually unnecessary to handle the increased complexity of cases and the shortened time in which to prepare for trial under new court rules.

Question 27

A case refers to a matter that a client has presented to a legal team to handle and resolve.

Question 28

A file structure defined by the original creating application is called a graphic interface format

Question 29

Timelines are rarely presented as a graphic representation.

Question 30

Issues that a client has presented to a legal team to handle and resolve are called a __________.

Question 31

The information handled by a case management system requires the same protection as any other source of confidential or privileged client information.

Question 32

A ____________ is a program for sorting names of parties and clients to identify similar names or cases.

Question 33

Case analysis software can assist in developing cases by providing a central repository for critical case knowledge.

Question 34

Manual case management of a simple case may include the use of a trial notebook with tabs for tasks,parties,documents,witnesses,and legal research.

Question 35

Case management software can now be used to organize the elements of a case -- parties,documents,timetables,issues,legal authority and other information -- in a single system.

Question 36

When clients seek legal advice,their names the the subject matter of their cases usually do not need to be kept confidential.

Question 37

The use of computers for email and document storage by businesses has decreased the number of potential documents that may have to be reviewed in litigation.

Question 38

It is recommended that only one member of the legal team should be able to access case information electronically.

Question 39

The use of computers for email and document storage has caused a massive increase in the number of potential documents that must be reviewed by the legal team and made available to opposing counsel.

Question 40

Time lines are chronological listings of the facts of a case,and are frequently presented in graphic form.

Question 41

A case notebook consists of tabbed binders with a _______ for each element of the case.

Question 42

Based on their investigation,the discharge of chemicals from the Greenway plant took place multiple times,in varying levels of intensity,over a 15 year period.The discharge varied over that time depending on changes in technology used at the plant,variations in rainfall,or variations in the level of production by the company.Alterations in the municipal water and sewer systems at different times may also have been a factor.It was getting difficult for the trial team to visualize all of this chronological information.What tool can the team organize this information in a way that helps them understand it? What other applications can this tool have during the litigation?

Question 43

Matching

Question 44

After the parties failed to arrive at a settlement,Jack Parsons and his associates continued with their investigation of the toxic tort case against Greenway Chemicals.After months of investigating,the team had collected interviews,photographs,and medical records from hundreds of alleged victims.In addition,Jim Cassidy,the paralegal,had collected relevant statutes and case law governing the various procedural and evidentiary issues in the case.They had also retrieved numerous studies from scientific journals on the chemicals at issue.They were also compiling a list of potential expert and fact witnesses,along with their qualifications and contact information.In his smaller personal injury cases,it was enough to use a simple trial notebook.What software is available to assist Jack's firm as they collect information,and what problems can it solve?

Question 45

A chronological listing of the facts of a case is called a ____________.

Question 46

What are some of the issues in using a traditional paper trial notebook in a case in which more than one trial attorney is involved? How can using case analysis software avoid these issues?

Question 47

A plug-in software program that allows for the use of webinars is called _______________.

Question 48

Although he was devoting nearly all of his time to the Greenway case,Jack's firm continued to bring in many smaller personal injury cases.Most of these cases involved similar issues,which fell into a few broad categories such as premises liability,auto accidents,or workers compensation.Normally,information for each new client was collected on a paper intake sheet,with a standard set of information collected for each client,such as name,address,medical providers and bills,the names of potential defendants and their liability insurance carriers,and witnesses.How can Jack streamline his case intake process so that the information is immediately recorded in the system without his direct involvement?

Question 49

A summary of the case usually contained in a tabbed,three-ring binder with sections such as pleadings,motions,law,pretrial memo,and witnesses is called a ____________________

Question 50

Kate Sandberg is preparing for her closing argument in the Synchromotive case.Winning the case depends heavily on the timing of various events in the development of both the Accelerex and Speedex devices.She needs to show that the basic ideas for the Accelerex were developed before Synchromotive came up with the concept for the Speedex.These events are established by dated memoranda from engineers and designers explaining the ideas,the dates on the plans and drawings,and the dates of the testing of the prototypes.The development of the Speedex is supported by a similar set of events and dated documents.How can Kate help the jury visualize the development of both products and easily make a comparison between the two? What tools can be used to dramatize the comparison?

Question 51

A ____________ is a program presented over the internet for viewing at the user's computer.

Question 52

Careful tracking and organizing of evidence should start at the _____________ of a case.

Question 53

CaseMap is a type of case ________________ software.

Question 54

How can a timeline be used during the initial fact gathering phase of a case?