Deck 4: Accounting Systems and Business Processes

Question 1

By studying a ________, you will be able to quickly understand the business processes for most companies.

Answer 1

baseline accounting system model

Question 2

When adapting an organization's business practices to meet a baseline system's process requires extensive changes, ________ may be needed to reduce stress and employee turnover.

Answer 2

Change management

Question 3

In a baseline accounting system, the make deposits business process is included in the ________ module.

Answer 3

Customers

Question 4

Since most accounting systems use databases to store accounting data, the account balances are calculated using various database tables.

Question 5

When customizing an off-the-shelf accounting system, the company drills down to develop a detailed view of the accounting system.

Question 6

An event typically associated with the customer module of a baseline accounting system is

A)Make deposits
B)Create purchase orders
C)Receive inventory
D)Pay bills

Question 7

What accountants refer to as transaction cycles IT professions call ________ .

Question 8

Some of the benefits of using an off-the-shelf accounting system are lower cost, tighter security, and scalability.

Question 9

When a new accounting system is developed, organizations rarely streamline business processes to improve effectiveness.

Question 10

What are the disadvantages of configuring or customizing a baseline accounting system?

Question 11

Once the baseline accounting system is selected, the baseline system is configured or customized to meet the unique requirements and needs of the specific enterprise.

Question 12

An event typically associated with the banking module of a baseline accounting system is

A)Make adjusting entries
B)Write checks
C)Make deposits
D)Receive payments

Question 13

An advantage of customizing a baseline accounting system is

A)The lack of standardization
B)Adapting existing business processes to meet the baseline system may require extensive changes
C)The timeline for developing a system can be accelerated, significantly reducing the time required from start to finish
D)Change management may be needed to reduce stress and employee turnover

Question 14

An event typically not associated with the employee module of a baseline accounting system is

A)Pay bills
B)Pay payroll liabilities
C)Calculate payroll
D)Enter time

Question 15

In a baseline accounting system, the pay bills business process is included in the ________ module.

Question 16

Best practices for business processes are often not built into baseline accounting systems.

Question 17

An event typically associated with the vendor module of a baseline accounting system is

A)Create invoices
B)Receive payments
C)Make deposits
D)Receive inventory

Question 18

In a baseline accounting system, the business processes that involve cash received and cash paid are included in the ________ module.

Question 19

The vendors and employees modules in the baseline accounting system correspond to the sales and payroll transaction cycles.

Question 20

What are the advantages of configuring or customizing a baseline accounting system?

Question 21

In a data flow diagram, a square indicates a(n)________.

Question 22

What are the transactions typically associated with customers? Please define each transaction.

Question 23

The data flow element agent is usually described beginning with an action verb.

Question 24

________ is best suited for object-oriented programming purposes.

Question 25

An event will typically have output data and input data.

Question 26

________ focus on business processes using a pictorial, nontechnical view that is well suited to learning, designing, and understanding accounting systems.

Question 27

What are the transactions typically associated with employees? Please define each transaction.

Question 28

Programmers often use ________ for designing computer program logic.

Question 29

Which of the following is most likely to happen as a result of Business Process Management?

A)The accounting system will become less complex.
B)More security will be added to the business processes.
C)The accounting database tables will be updated.
D)Business processes will be streamed lined to improve effectiveness.

Question 30

What are the transactions typically associated with vendors? Please define each transaction.

Question 31

Data flow diagrams are pictorial descriptions of business processes.

Question 32

A data flow diagram is used to graphically illustrate

A)The database design
B)Business processes
C)The database forms
D)User interface

Question 33

An event typically not associated with the financial module of a baseline accounting system is

A)Closing entries
B)Adjusting entries
C)Record deposits
D)Correcting entries

Question 34

A rounded rectangle on a data flow diagram indicates a(n)________ in an accounting system.

Question 35

What are the transactions typically associated with the banking module of a baseline accounting system?

Question 36

Lines and arrows indicate ________ in an accounting system.

Question 37

What are the transactions or events typically associated with the financial module of a baseline accounting system?

Question 38

Employees who hold positions within the company are considered ________ agents.

Question 39

Data flow diagrams may be used to document the current accounting system.

Question 40

In a data flow diagram, what does the Agent represent?

A)What
B)Where
C)Who
D)When/How

Question 41

In a data flow diagram, what does the data flow represent?

A)What
B)Where
C)Who
D)When/How

Question 42

In a data flow diagram, which symbol represents an agent?

A)
B)
C)
D)

Question 43

In a data flow diagram, which symbol represents a data flow?

A)
B)
C)
D)

Question 44

Order DFD
Which of the following are not data flows in the Order DFD?

A)Verify Customer Identity
B)Verified Credit Information
C)Customer Information
D)Customer Credit Request

Question 45

Order DFD
Which of the following are events in the Order DFD?

A)Verify Order Forms, Verify Customer Credit, Customer Information
B)Verify Customer Identity, Verify Order Forms, Store Order Information
C)Sales Order Line and Sales Order
D)Store Order Information and Item information

Question 46

A narrative is not told in chronological order.

Question 47

A process is represented on a DFD by

A)A rounded rectangle
B)A square symbol
C)Lines and arrows
D)An open rectangle

Question 48

In a data flow diagram, what does the Event represent?

A)What
B)Where
C)Who
D)When/How

Question 49

A level-2 event is identified by a .0.

Question 50

When expanding a level-0 DFD to a level-1, the database tables remain the same but the agents change.

Question 51

Which of the following is considered an external agent?

A)Departments of the enterprise
B)Consultants
C)Employees
D)Divisions within the enterprise

Question 52

The last step in reading a data flow diagram is

A)Identify the data stores
B)Identify the agents
C)Trace the data flows
D)Identify the events

Question 53

Order DFD
Who are the agents in the Order DFD?

A)Customer and Item
B)Item and Credit Card Company
C)Credit Card Company and Customer
D)Sales Order and Store Order Information

Question 54

The number of rows in an event-agent-database table is equal to the number of events in the annotated narrative.

Question 55

List the steps for reading a data flow diagram.

Question 56

The first step in reading a data flow diagram is

A)Identify the data stores
B)Identify the agents
C)Trace the data flows
D)Identify the events

Question 57

Each row in a EAD table represents a data flow.

Question 58

In a data flow diagram, what does the database table represent?

A)What
B)Where
C)Who
D)When/How

Question 59

In a data flow diagram, which symbol represents a data store?

A)
B)
C)
D)

Question 60

Order DFD
What are the datastores (database tables)in the Order DFD?

A)Customer, Store Order Information, Customer Credit Request
B)Sales Order, Order Information, Item
C)Item Information, Customer Credit Information
D)Item, Customer, Sales Order, Sales Order Line

Question 61

DFD design guidelines permit you to show duplicate agents and data stores for clarity, but not duplicate events in the same DFD.

Question 62

Books Ga'Lore! Credit Sales Narrative
Books Ga'Lore! sells books. When a customer makes a credit card purchase at their retail outlet, an employee totals the items. The credit card information is submitted to the credit card company. After receiving credit confirmation, the employee generates a receipt then gives the receipt and items to the customer.
Books Ga'Lore! database tables: Item, Customer, Sales Order, Sales Order Line, Vendor, Purchase Order, Purchase Order Line, Employees, Employee Type, Time, Cash Receipts, Cash Account, and General Ledger
Create a level-0 data flow diagram for the Books Ga'Lore! Credit Sales Narrative.

Question 63

The first step in creating a data flow diagram is

A)Write the narrative for the business activity
B)Create an event-agent-database table
C)Identify the agents
D)Trace the data flows

Question 64

A ________ for a level 0 data flow diagram should be a general statement of the business activity and only include major events.

Question 65

When creating a DFD

A)Data flow indicates the direction the data is moving in the DFD

Question 66

Books Ga'Lore! Credit Sales Narrative
Books Ga'Lore! sells books. When a customer makes a credit card purchase at their retail outlet, an employee totals the items. The credit card information is submitted to the credit card company. After receiving credit confirmation, the employee generates a receipt then gives the receipt and items to the customer.
Books Ga'Lore! database tables: Item, Customer, Sales Order, Sales Order Line, Vendor, Purchase Order, Purchase Order Line, Employees, Employee Type, Time, Cash Receipts, Cash Account, and General Ledger
Annotate the Books Ga'Lore! Credit Sales narrative.

Question 67

Which figure indicates a level-4 data flow diagram?

A)
B)
C)
D)

Question 68

Which statement about an EAD table is not true?

A)More than one agent can interact with an event
B)An agent may not interact with an event
C)An event uses at least one database table
D)An event may span two or more rows the in EAD table

Question 69

What are the five steps to create a level 0 data flow diagram?

Question 70

How are data flow diagram fragments connected or combined?

Question 71

Which figure indicates a level-2 data flow diagram?

A)
B)
C)
D)

Question 72

Books Ga'Lore! Credit Sales Narrative
Books Ga'Lore! sells books. When a customer makes a credit card purchase at their retail outlet, an employee totals the items. The credit card information is submitted to the credit card company. After receiving credit confirmation, the employee generates a receipt then gives the receipt and items to the customer.
Books Ga'Lore! database tables: Item, Customer, Sales Order, Sales Order Line, Vendor, Purchase Order, Purchase Order Line, Employees, Employee Type, Time, Cash Receipts, Cash Account, and General Ledger
Create an Event-Agent-Database table for the Books Ga'Lore! Credit Sales Narrative.

Question 73

Annotating narrative involves

A)Creating an EAD table based on the narrative
B)Writing a general description of the business activity
C)Identifying and labeling the events in the narrative
D)Identifying and labeling agents in the narrative

Question 74

Books Ga'Lore! Shipping Process Narrative
When Books Ga'Lore! processes the customer order it begins the shipping process. After receiving shipping information (from the customer order process), item information, and sales information, the packing slip is generated. After receiving customer information and updated shipping information, the shipping labels are generated. The packing slip and shipping labels are sent to the warehouse.
Books Ga'Lore! database tables: Item, Customer, Sales Order, Sales Order Line, Vendor, Purchase Order, Purchase Order Line, Employees, Employee Type, Time, Cash Receipts, Cash Account, and General Ledger
Create an Event-Agent-Database table for the Books Ga'Lore! Shipping Process Narrative.

Question 75

When you observe business operations and procedures, often you can collect better information about actual business procedures if employees know they are being observed.

Question 76

________ accounting system uses patches to fix problems as they arise instead of taking the time to think of the accounting system in a global view or document changes implemented.

Question 77

A ________ illustrates one row in a EAD table.

Question 78

Events in a narrative typically describe an ________.

Question 79

To create a data flow diagram of the current business processes, you must

A)Collect various information about the tasks and events involved
B)Identify the security risks in the accounting system
C)Create data flow diagrams of the new business processes
D)Review the corporate policies

Question 80

What are the five steps to create a level 2 or higher data flow diagram?