Below is a narrative describing the "Receive goods and services" portion (bubble 3.0) of the purchasing process described in Chapter 12.
Narrative Description
The vendor packing slip, which accompanies the purchased inventory from the vendor and identifies the shipment, triggers the receiving process. As indicated by bubble 3.1 of the figure, goods arriving at the receiving department are inspected and counted, and these data are matched against the vendor packing slip and the "PO receiving notification" (i.e., the blind copy of the PO). Nonconforming goods are denoted by the reject stub out of process 3.1. Notation of rejected goods is added to the vendor service record in the vendor master data. After the count and condition of the goods has been obtained, process 3.1 completes the receiving report by noting the quantity received. Once annotated with the quantity received, the PO receiving notification becomes a receiving report, which is the document used to record merchandise receipts.
Process 3.2 compares the receiving report data to the information stored in the PO master data-a process that often is automatically completed by the information system. Bubble 3.2 also reflects the following activities:
*Data about vendor compliance wrth the arder terms are added to the vendor servce record an the vendor master data.
*The receiving repart data is 5 tored as a copy of the receiving repart document ar electranically.
*Receiving repart date is 5 sent to the accaunts payable pracess.
*A capy af the receiving repart is sent to the warehause (i.e., "Stack notice") writh the guods.
*The inventory master data are updated to reflect the additional inventory an hand.
*The cast of the inventary received is relayed to the general lediger pracess (5ee the data flow "GL inventary received update").
*Finally, the PO master data are updated to reflect the receigt of the goods. Required:
From the DFD (TB Figure 12.5) and the narrative description above, explode bubble 3.0 into a lower-level diagram showing the details of that process.

A Control That Can Ensure That Receiving Clerks Are Not

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