Required: Using the DFD in TB Figure 12.7 and the Narrative

Essay

Required:
Using the DFD in TB Figure 12.7 and the narrative description above, identify the words that belong in items 1 to 15 of Diagram 3.0 (TB Figure 12.8).


-Below is a narrative describing the "Receive goods and services" portion (bubble 3.0) of the purchasing process described in Chapter 12.
Narrative Description
The vendor packing slip, which accompanies the purchased inventory from the vendor and identifies the shipment, triggers the receiving process. As indicated by bubble 3.1 of the figure, goods arriving at the receiving department are inspected and counted, and these data are matched against the vendor packing slip and the "PO receiving notification" (i.e., the blind copy of the PO). Nonconforming goods are denoted by the reject stub out of process 3.1. Notation of rejected goods is added to the vendor service record in the vendor master data. After the count and condition of the goods has been obtained, process 3.1 completes the receiving report by noting the quantity received. Once annotated with the quantity received, the PO receiving notification becomes a receiving report, which is the document used to record merchandise receipts.
Process 3.2 compares the receiving report data to the information stored in the PO master data-a process that often is automatically completed by the information system. Bubble 3.2 also reflects the following activities:

- Data about vendor compliance with the order terms are added to the vendor service record on the vendor master data.
- The receiving report data is stored as a copy of the receiving report document or electronically.
Receiving report data is sent to the accounts payable process.
A copy of the receiving report is sent to the warehouse (i.e., "Stock notice") with the goods.
- The inventory master data are updated to reflect the additional inventory on hand.
- The cost of the inventory received is relayed to the general ledger process (see the data flow "GL inventory received update").
- Finally, the PO master data are updated to reflect the receipt of the goods.