Deck 5: Word: Office Fundamentals and File Management

Question 1

Which of the following is TRUE about rows and columns in a table?

A) Rows in a table are identified by letters.
B) Row and column labels do not appear within a table.
C) Formulas cannot be entered into cells in a Word table.
D) Columns in a table are identified by numbers.

Answer 1

B

Question 2

Which of the following is FALSE about sorting data in a Word table?

A) Sorting data in a table from 1 to 100 would be an ascending order sort.
B) Field names (also referred to as column names) should be included in a sort.
C) Data in a table can be sorted by date.
D) Data can be arranged in descending order.

Answer 2

B

Question 3

What happens when you've selected text and you click the Text Direction button in the Alignment group?

A) The Text Direction dialog box opens
B) The text flips horizontally or vertically
C) The text rotates
D) The text changes from vertical to horizontal or horizontal to vertical depending on which direction the text starts

Answer 3

C

Question 4

What is the default line border for tables in Word 2010?

A) A single line
B) A thin double line
C) A thick border line
D) A dashed line

Question 5

If you click the button for Header row in the Sort dialog box, what happens?

A) The Header row will be included in the sort
B) The header row names appear in the Sort by list
C) The header row numbers appear in the Sort by list
D) The Header row will automatically be changed to numbers

Question 6

Which of the following is NOT a Table Alignment option?

A) Center
B) Custom
C) Right
D) Top

Question 7

If field codes have been toggled on in a table, which cells are shaded?

A) Only the cells that contain formulas
B) All cells that contain data or formulas
C) All cells in a table
D) Only the cells that contain data

Question 8

The ________ command is helpful in preventing data from looking squeezed together.

A) Alignment
B) Border
C) Cell Size
D) Cell Margins

Question 9

How do you insert a regular tab character within a cell?

A) Shift+Tab
B) F12
C) Ctrl+Tab
D) Ctrl+left arrow

Question 10

The first step in sorting a table containing data in rows 1 through 10 is:

A) select the rows to be sorted.
B) click the Sort button on the Layout tab.
C) select the table.
D) click the Layout tab.

Question 11

If you've merged cells together and choose to divide them, use the ________ command in the Merge group.

A) Distribute Cells
B) Unmerge Cells
C) Divide Cells
D) Split Cells

Question 12

When you hover the mouse over any cell of a table, what displays?

A) A dark, bolded outline of the table
B) A ScreenTip
C) The Table Move handle
D) Table Sizing handles

Question 13

What is syntax?

A) The rules for constructing an equation
B) The arrangement of data in ascending order
C) Data inserted into a main document during a mail merge
D) Data source information

Question 14

How do you move to the previous cell in a row?

A) Alt+Tab
B) Alt+F1
C) Shift+Tab
D) Ctrl+Tab

Question 15

How do you toggle fields on and off?

A) Shift+F9
B) Ctrl+F7
C) Ctrl+F9
D) Shift+F6

Question 16

Word uses ________ to identify data in a table and formats it to be used in the formula.

A) syntax
B) field codes
C) merge fields
D) a data source

Question 17

After inserting a table in a document, what two contextual tabs appear when the table is selected?

A) Page Layout and Table Layout
B) Table Tools and Table Layout
C) Table Tools Design and Table Tools Layout
D) Table Design and Table Layout

Question 18

Which of the following is FALSE about tables in Word 2010?

A) You can format a row or column differently than the rest of a table, but not an individual cell.
B) From the Table command, you drag to select the number of columns and rows you want.
C) A table is created from the Insert tab.
D) Text wraps in cells and, therefore, does not affect the entries in other cells.

Question 19

What happens if you are in the last cell of a table and press the Tab key?

A) A new row is created.
B) Nothing. You will remain in that cell.
C) You return to the first cell in the first row.
D) A new column is created and the cursor moves to that new column.

Question 20

If you have text in a table row highlighted and press the Delete key, what happens?

A) The row and text are deleted.
B) Only the text is deleted.
C) The entire table is deleted.
D) Nothing. You must delete text and rows with the Ribbon buttons.

Question 21

The ________ in a mail merge contains the information that remains constant for all recipients.

A) data source
B) header row
C) merge fields
D) main document

Question 22

Text automatically wraps in a cell in a table when it is too wide for the width.

Question 23

Which of the following Mail Merge Commands from the Mailings tab opens the Mail Merge Recipients dialog box in order to sort records?

A) Edit Recipient List
B) Select Recipients
C) Start Mail Merge
D) Rules

Question 24

Which of the following files could likely be an Excel worksheet used as a data source in Word?

A) Mexico City clients.xml
B) Oaxaca clients. docx
C) Guanajuato clients.mdb
D) Oaxaca Mexico clients.xlsx

Question 25

How is data in a database stored?

A) In tables
B) As a main document
C) In merge fields
D) In header rows

Question 26

Which of the following is TRUE about a data source file in the final steps of the merge process?

A) A data source can be used only one time.
B) A data source can be filtered prior to merging.
C) A one page list can be generated from a data source with the Envelopes command.
D) A data source file cannot be used to create multiple sets of form documents.

Question 27

Which of the following could be a Word table saved as a database file?

A) Oregon customers.mdb
B) Oregon_cust.docx
C) Washington customers.accdb
D) Washington_cust.accd

Question 28

Which of the following is NOT an option from the Finish & Merge command?

A) Edit Individual Documents
B) Print Documents
C) Print Labels
D) Send E-mail Messages

Question 29

The first row of a data source for a mail merge is known as the:

A) primary row.
B) merge field.
C) filter.
D) header row.

Question 30

To generate a list of information on the same page instead of merging each record onto a separate page, use the ________ mail merge.

A) Letters
B) Labels
C) Directory
D) Envelopes

Question 31

A group of fields for a person or thing is known as a:

A) row.
B) data source.
C) record.
D) column.

Question 32

Which of the following could be a merge field in a Word document?

A) <>
B) [[Address]]
C) ((City))
D) <>

Question 33

Click the ________ command on the ________ tab to begin the process of converting text into a Word table.

A) Table; Page Layout
B) Convert Text; Insert
C) Text to Table; Insert
D) Table; Insert

Question 34

Which of the following is the best application to store large amounts of data?

A) Word
B) Wordpad
C) Access
D) PowerPoint

Question 35

All of the following EXCEPT ________ is a document type available in a mail merge.

A) Letters
B) E-mail Messages
C) Tables
D) Envelopes

Question 36

Which of the following is a less common data field in a recipient list?

A) first name
B) last name
C) phone number
D) date of birth

Question 37

Which of the following Mail Merge Commands from the Mailings tab enables you to choose the type of main document you will work with?

A) Start Mail Merge
B) Select Recipients
C) Highlight Merge Fields
D) Match Fields

Question 38

How many levels of sorting does Word 2010 allow?

A) Four
B) Three
C) Two
D) One

Question 39

Which of the following is TRUE about using database files as data sources in a mail merge?

A) Field names must be the same in the database file as in the Word document.
B) The newest Access version saves database files with a .mdb extension.
C) Information in a database is stored in tables.
D) Filtering data in a database should always be done in Word, not in Access.

Question 40

Mail merge is used most frequently to create:

A) form letters.
B) e-mail messages.
C) a directory.
D) envelopes.

Question 41

By selecting three rows, right-clicking, and selecting Insert, three new rows will be inserted into the table.

Question 42

The None text wrapping option in the Table Properties dialog box enables you to display text on the side of the table.

Question 43

After a table has been added, you can insert new rows but not new columns.

Question 44

The mail merge process requires just one file as input, a main document.

Question 45

Unfortunately, Live Preview is not available for table styles.

Question 46

Cells within a table can be bolded and italicized, but you cannot change the font.

Question 47

The Insert and Delete commands are part of the Rows and Columns group on the Table Tools Layout tab.

Question 48

If you use a formula to sum data, then change one number, the formula result will automatically recalculate without your having to do anything.

Question 49

You can insert a basic formula such as Sum or Average into a table in Word, but you cannot create your own unique formula.

Question 50

Data in a Word table cannot be sorted from Z to A.

Question 51

When you use mail merge, you can update letters simultaneously and quickly.

Question 52

Formatting an individual cell is similar to formatting a typical paragraph.

Question 53

An Access database file can be used in a Word mail merge; an Excel worksheet cannot.

Question 54

Each record of a data source must contain all fields from the header row but the fields do not have to be in the same order.

Question 55

A Catalog is a main document type for a mail merge in Word 2010.

Question 56

Word text that is separated by tabs can be converted to a table.

Question 57

Row labels (1, 2, 3, etc.) appear in a Word table.

Question 58

It is possible to make table borders invisible.

Question 59

If your source data for a mail merge is stored in a Word table, the first row of the table must contain the record of the first set of data.

Question 60

Rows in a Word table are numbered 1, 2, 3, etc.

Question 61

The line style around each cell or around a table is referred to as the ________.

Question 62

Arranging data in a table from A to Z is referred to as ________.

Question 63

Another word for joining two or more cells together is to ________ the cells.

Question 64

A merge field is considered a placeholder in the Word main document.

Question 65

A(n) ________ is a series of rows and columns that organize data in your document.

Question 66

Adjusting white space around your data or between cells can be done with the ________ command.

Question 67

The default text direction is ________ position.

Question 68

Arranging table data from Z to A is _________ order.

Question 69

Columns in a table are identified by ________.

Question 70

The intersection of a column and row is a table is referred to as a(n) ________.

Question 71

Rows in a table are identified by ________.

Question 72

A table is added to a document from the ________ tab.

Question 73

________ affects the background color within a cell, group of cells, or a table.

Question 74

Mail ________ is the process of combining text from a main document with a data source.

Question 75

________ is the vertical distance from the top to the bottom of a row.

Question 76

A data source file can be used for only one form document file.

Question 77

________ is the horizontal width of a column.

Question 78

Merge fields are inserted into the data source file.

Question 79

Arranging table data from A to Z is ________ order.

Question 80

All of the following are Mail Merge commands: Envelopes, Labels, Start Mail Merge, Preview Results.