Deck 5: Alphabetic Indexing Rules 9-10

Question 1

In an alphabetic filing system, identical names for people and businesses are first sorted by city names.

Answer 1

True

Question 2

Government names are indexed first by the distinctive name of the department, bureau, office, or board. ​

Answer 2

False

Question 3

The words County of, City of, Department of, and Office of are ignored when indexing city, county, or state government names. ​

Answer 3

False

Question 4

When two people have the same name, you should look first to see if titles and suffixes differentiate between the names. ​

Question 5

If you are a victim of identity theft, you only need to notify one of the three credit reporting companies as that company will notify the others. ​

Question 6

The key unit for the filing segment Transportation Department, City of Atlanta is Transportation.

Question 7

The second unit for the filing segment Transportation Department, City of Atlanta is City. ​

Question 8

The second unit for the filing segment Illinois State Police is State. ​

Question 9

When storing records by subject title in an alphabetic filing system, the specific job applied for would be Unit 2 for records filed under the subject APPLICATIONS. ​

Question 10

When indexing foreign government names, the English translated version is the first indexing unit. ​

Question 11

Retrieving the correct record when there are identical names of people or businesses is difficult when using a computer database. ​

Question 12

The key unit for the filing segment Federal Republic of Germany is Germany. ​

Question 13

You can find the hierarchical order of federal government agencies, offices, and bureaus in the United States Government Manual. ​

Question 14

In an alphabetic filing system, if two people have the same name and live in the same city and state, alphabetize by street name. ​

Question 15

When storing records by subject title in an alphabetic filing system, the main subject is the key unit and the name of the correspondent (individual or company name)is considered last. ​

Question 16

When preparing a cross-reference for a foreign government name, use the first word of the key unit as written in the foreign language. ​

Question 17

The key unit for the filing segment Transportation Department, State of Ohio is Ohio. ​

Question 18

The second level for the filing segment Internal Revenue Service, Department of the Treasury is Treasury Department (of the). ​

Question 19

The third unit for this filing segment, Utah Department of Education, is Department. ​

Question 20

The words, "of" and "of the" must be considered when indexing federal government names. ​

Question 21

What is the correct filing order for the following four names?
(1)Department of Education, Jefferson County
(2)Department of Justice, Jefferson County
(3)Department of Corrections, Jefferson County
(4)Department of Transportation, Jefferson County ​

A)3, 1, 4, 2
B)3, 1, 2, 4
C)3, 2, 1, 4
D)2, 1, 3, 4

Question 22

What is the second unit for the filing segment Fire Department, City of Seattle? ​

A)Fire
B)Department
C)City
D)Seattle

Question 23

What is the key unit for the filing segment Fuerstentum Liechtenstein (English translation: Principality of Liechtenstein)? ​

A)Fuerstentum Liechtenstein
B)Principality of Liechtenstein
C)Principality of
D)Liechtenstein

Question 24

What is the key unit for the filing segment Lietuvos Respublika (English translation: Republic of Lithuania)? ​

A)Lietuvos Respublika
B)Republic
C)Lithuania
D)Lithuania Republic of

Question 25

You are sorting paper records, and two people have the same name. To determine the correct filing order, you should look at the ​

A)city names.
B)state names.
C)ZIP Codes.
D)street names.

Question 26

Which of the following filing segments would be first? ​

A)Mrs. Andrea Strutin, 4550 SE Flavel Street, Salem, Oregon
B)Mrs. Andrea Strutin, 975 Cedar Street, Salem, Massachusetts
C)Mrs. Andrea Strutin, 2635 NE 26 Street, Portland, Oregon
D)Mrs. Andrea Strutin, 6550 Main Street, Portland, Maine

Question 27

What is the key unit for the filing segment Fire Department, City of Seattle? ​

A)Fire
B)Department
C)City of
D)Seattle

Question 28

What is the indexed order of the cross-reference for this filing segment Fuerstentum Liechtenstein (English translation: Principality of Liechtenstein)? ​

A)Liechtenstein
B)Fuerstentum Liechtenstein
C)Principality of Liechtenstein
D)Liechtenstein Principality of

Question 29

What is the second level of the filing segment National Park Service, Department of the Interior? ​

A)United
B)Interior, Department of
C)United States Government
D)Government

Question 30

What is the correct filing order for the following four names?
(1)Cook County Treasurer
(2)Cook County Board of Commissioners
(3)Cook County Auditor
(4)Cook County Sheriff's Department

A)3, 2, 4, 1
B)3, 2, 1, 4
C)3, 4, 2, 1
D)2, 3, 4, 1

Question 31

What is the first level for the filing segment Federal Bureau of Investigation? ​

A)United
B)Federal Bureau of Investigation
C)Government
D)United States Government

Question 32

What is the second level for this filing segment Federal Bureau of Investigation? ​

A)Federal Bureau
B)Investigation
C)Investigation Federal Bureau (of)
D)United States Government

Question 33

Filing by subject within an alphabetic arrangement is helpful for finding records for ​

A)special promotions or celebrations.
B)bids or projects.
C)applications.
D)All of the above

Question 34

Cross-references should be prepared for foreign business names by ​

A)indexing the foreign business name as written in the foreign language.
B)writing the English translation on the original documents.
C)ignoring the foreign language.
D)None of the above

Question 35

What is the correct filing order for the following four names?
(1)Ohio State Patrol
(2)Ohio State Fire Marshall
(3)Ohio State Transportation Department
(4)Ohio State Health Department ​

A)2, 4, 1, 3
B)2, 1, 4, 3
C)2, 4, 3, 1
D)2, 3, 1, 4

Question 36

What is the correct filing order for the following four names?
(1)Applications Clerk Ripley, Adam
(2)Applications Clerk Ripley, Jana
(3)Applications Clerk Ripley, Adam J.
(4)Applications Clerk Ripley, Arthur ​

A)1, 2, 3, 4
B)1, 3, 2, 4
C)1, 3, 4, 2
D)3, 1, 2, 4

Question 37

What is the correct filing order for the following four names?
(1)Police Department, City of Memphis
(2)Fire Department, City of Memphis
(3)Bureau of Public Works, City of Memphis
(4)Public Library, City of Memphis ​

A)2, 1, 4, 3
B)2, 1, 3, 4
C)1, 2, 3, 4
D)2, 3, 1, 4

Question 38

What is the indexed order of the cross-reference for the filing segment Lietuvos Respublika (English translation: Republic of Lithuania)? ​

A)Republic of Lithuania
B)Lietuvos Respublika
C)Lietuvos Republic of
D)Linthuania Respublika

Question 39

What is the key unit for the filing segment New York City Police Department? ​

A)New
B)New York
C)Police
D)Department

Question 40

What is the correct filing order for the following four names?
(1)Ms. Angela Simmons, Portland, Oregon
(2)Ms. Angela Simmons, Portland, Texas
(3)Ms. Angela Simmons, Portland, Maine
(4)Ms. Angela Simmons, Portland, Connecticut ​

A)4, 3, 1, 2
B)3, 2, 1, 4
C)2, 3, 4, 1
D)3, 1, 4, 2