Deck 15: Integrating Office Programs

Question 1

You can preview a mail merge to ensure that all the information displays properly in the final document.

Answer 1

True

Question 2

In a Word document, linked data looks just like inserted or embedded data

Answer 2

True

Question 3

To share updated information between files and programs you can insert data

Answer 3

False

Question 4

You can perform a ____ merge for letters, email messages, address labels, envelopes, or a catalog directory.

A) message
B) document
C) record
D) mail

Question 5

When windows are tiled, clicking anywhere in an inactive program window activates it so you can work in the window.

Question 6

When you want to show a simple chart to your audience in PowerPoint, you can enter the data and select a chart type using an Access spreadsheet within PowerPoint.

Question 7

When you insert a Word outline into PowerPoint, lines that are formatted as Level 1 in the outline appear as bulleted text

Question 8

When you open a Word document that contains linked data, Word prompts you to save links

Question 9

After you set up a main document, specify a data source, and insert merge fields, you are ready to merge , or combine, the standard text with the custom information to create personalized documents

Question 10

The beauty of working with linked files is the ability to update the destination file and have every linked object update automatically in the source file.

Question 11

When using an Access database as the data source in a mail merge, you must open Access in order to use the data.

Question 12

You can use an outline created in Word as a starting point for a new PowerPoint presentation.

Question 13

To create PowerPoint slides from a Word outline, click the HOME tab if necessary, click the New Slide list arrow, then click Slides from Outline

Question 14

Using the Snapshot feature in Word and PowerPoint, you can take a screenshot of an entire window or part of a window

Question 15

The "Show windows side by side" option tiles windows horizontally

Question 16

When you insert a Word document into PowerPoint, Outline view lets you easily see how the structure will translate to the levels in a slide

Question 17

When exporting to Word, Access always exports to a(n) RTF file

Question 18

You can save a PowerPoint presentation in outline format and then open it in Word.

Question 19

Although you can easily copy and paste information between two or more open documents, it is sometimes easier to insert the contents from a file without having to open it first.

Question 20

In addition to inserting a Word file in a Word document, you can insert data from other applications, such as Access.

Question 21

In the accompanying figure, item 3 displays text in a(n) ____ structure.

A) iconic
B) Web-based
C) linked
D) hierarchical

Question 22

In a mail merge, the main document and the data source, create a third file, a ____, consisting of multiple personalized letters.

A) merged document
B) field document
C) data source
D) main document

Question 23

In a form letter, the data for the custom heading, also known as the ____, is usually stored in a table, worksheet, or a database such as Access.

A) data source
B) merged document
C) form letter
D) field document

Question 24

In Word, as you type your outline text, use the ____ list arrow in the Outline Tools group to apply a heading level for each line.

A) Outline box
B) Outline Level
C) Outline
D) Outline text

Question 25

You can save a PowerPoint presentation in outline format with a(n) ____ extension and then open the file in Word.

A) )docx
B) )rtf
C) )txt
D) )pdf

Question 26

When you want to show a simple chart to your audience in PowerPoint, you can enter the data and select a chart type using a(n) ____ spreadsheet within PowerPoint.

A) Excel
B) Word
C) Outlook
D) Publisher

Question 27

In a mail merge, the letter, or ____, is usually created in Word.

A) merged document
B) field document
C) data source
D) main document

Question 28

When you create an Excel chart in PowerPoint, you ____ data that is editable in Excel into the presentation.

A) combine
B) embed
C) employ
D) extract

Question 29

You can change the view of a Word outline by clicking the ____ buttons in the Outline Tools group.

A) Collapse or Close
B) Expand or Open
C) Expand or Collapse
D) Open or Close

Question 30

The Word ____ view makes it easy to see how a document is organized.

A) Slide
B) Document
C) Outline
D) Layout

Question 31

Before performing a mail merge, add ____, or placeholders, to the main document to indicate where the custom information from the data source should appear.

A) objects
B) merge objects
C) merge fields
D) records

Question 32

In Word, you can adjust the outlining structure by clicking the ____ buttons.

A) Promote, Demote, and Update
B) Promote, Demote, and Move
C) Update, Demote, and Move
D) Promote, Update, and Move

Question 33

You can edit linked data in its original program by ____ it and clicking Edit Data.

A) single-clicking
B) double-clicking
C) right-clicking
D) left-clicking

Question 34

In the accompanying figure, item 2 indicates the ____ tab.

A) INSERTING
B) OUTLINING
C) CONVERTING
D) MERGING

Question 35

To create a Word outline, start a new document in Word, click the ____ tab, and then click the Outline button in the Views group.

A) VIEW
B) DOCUMENT
C) OBJECT
D) ITEM

Question 36

When linking data, the original file containing the data is known as the ____ file.

A) destination
B) source
C) initial
D) update

Question 37

A ____ is a document that contains standard body text and a custom heading containing the name and address for one of many recipients.

A) data source
B) linked document
C) form letter
D) field document

Question 38

When linking data, the location to which data is copied or moved to is known as the ____ file.

A) destination
B) source
C) initial
D) update

Question 39

When performing a mail merge, you can add custom text to individual letters by clicking ____, moving to the individual letters you want to customize and then typing the desired text.

A) Preview Results
B) Highlight Merge Fields
C) Select Recipients
D) Edit Individual Documents

Question 40

In the accompanying figure, the item 1 arrows point to ____.

A) references
B) layouts
C) levels
D) links

Question 41

Explain why you may want to insert an Excel chart in a PowerPoint file.

Question 42

The ____________________ feature, available in Word or PowerPoint, allows you to capture an image from another program window.

Question 44

If you want to receive a copy of a mail-merged email message, add your email address to the ____ list.

A) Mail Merge Senders
B) Mail Merge Recipients
C) Mail Merge Update
D) Mail Merge Copy

Question 45

Pressing [Ctrl] [______] moves you to the top of a document.

Question 46

You are working on a sales presentation that will combine information from multiple Office documents. You are the final author of the presentation, but you are not the author of the other Office documents that are part of the presentation.
You want several sections of your presentation to be created by another department. Describe how the other department should format a Word document so that the information will integrate easily into PowerPoint.

Question 47

You can use the ____________________ feature in Access to export objects, such as a table, query, report, or form.

Question 48

You can update a linked object manually by right-clicking the linked object and clicking ____________________ Link.

Question 49

What purpose does the PowerPoint Screenshot feature serve?

Question 50

When you're ready to merge a finalized document, click the Finish & Merge button in the ____ group.

A) End
B) Finish
C) Merge
D) Combine

Question 51

You are working on a sales presentation that will combine information from multiple Office documents. You are the final author of the presentation, but you are not the author of the other Office documents that are part of the presentation.
Your want to create an outline in Word that you can use as the basis for your presentation. How can you accomplish this?

Question 52

You are working on a report for your department that pulls data from multiple applications.
Your report must contain a screenshot from a PowerPoint presentation. How do you capture the screenshot that you will insert into the report?

Question 53

When shooting a screen clip from the Internet, you should always assume that it is protected by ____________________.

Question 54

A link displays information from a(n) ____________________ file in the destination file.

Question 55

The [______________] key updates links in any Office application.

Question 56

You are working on a sales presentation that will combine information from multiple Office documents. You are the final author of the presentation, but you are not the author of the other Office documents that are part of the presentation.
Describe how to insert a chart that lists the sales figures for the division.

Question 57

You are working on a report for your department that pulls data from multiple applications.
You want to insert data from Access into a Word document. How do you accomplish this?

Question 58

In the accompanying figure, item 1 consists of ____.

A) hidden data
B) source objects
C) merge fields
D) hyperlinks

Question 59

Explain how to use mail merge to send a personalized message via email.